Position Summary
We are seeking a highly organized, self-motivated Office Assistant to help manage the day-to-day operations of our office. The ideal candidate is professional, dependable, able to multitask, and thrives in a fast-paced construction environment.
Responsibilities
- Answer incoming phone calls professionally and direct calls appropriately
- Schedule crews, service work, and customer appointments
- Create and manage purchase orders
- Assist with customer communication and follow-up
- Organize office files and maintain accurate records
- Coordinate with field personnel and project managers
- Support estimating and project administration
- Perform data entry and general administrative duties
- Assist with invoicing and other daily office operations including marketing at times
- Help keep the office running efficiently
Qualifications
- Previous office or administrative experience preferred
- Excellent communication and customer service skills
- Strong organizational and multitasking abilities
- Proficient with Microsoft Office (Word, Excel, Outlook)
- Experience with QuickBooks is a plus
- Ability to work independently with minimal supervision
- Construction industry experience is preferred but not required
- Bilingual (English/Spanish) is a strong plus
We value employees who:
- Show up on time every day
- Take pride in their work
- Are willing to learn
- Take initiative without being asked
- Can solve problems instead of creating them
- Have a positive attitude and strong work ethic
Company Description
HEMS Site Solutions is a growing site development and erosion & sediment control contractor serving Maryland, Virginia, Washington, D.C., and Delaware. We pride ourselves on hard work, accountability, and providing outstanding service to our customers. We are looking for a dependable Office Assistant who wants to grow with our company and become an important part of our team.