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Healthcare Intake Specialist Jobs (NOW HIRING)

Lawrence Hall

Foster Care Intake Specialist

Chicago, IL · On-site

$53K - $60K/yr

The Intake Specialist establishes rapport with members of the foster care team to ensure ... Health Insurance: Comprehensive medical, dental, and vision plans are available for employees ...

Lawrence Hall

Foster Care Intake Specialist

Chicago, IL · On-site

$19.25 - $25.75/hr

The Intake Specialist establishes rapport with members of the foster care team to ensure ... Health Insurance: Comprehensive medical, dental, and vision plans are available for employees ...

Lawrence Hall

Foster Care Intake Specialist

Chicago, IL · On-site

$18.25 - $24.50/hr

The Intake Specialist establishes rapport with members of the foster care team to ensure ... Health Insurance: Comprehensive medical, dental, and vision plans are available for employees ...

Lawrence Hall

Foster Care Intake Specialist

Chicago, IL · On-site

$53K - $60K/yr

The Intake Specialist establishes rapport with members of the foster care team to ensure ... Health Insurance: Comprehensive medical, dental, and vision plans are available for employees ...

P4P Inc

Intake Specialist

Brooklyn, NY · On-site

$23 - $30/hr

Full-time Intake Specialist Location: Brooklyn, NY Salary: $23-$30 hourly Job Overview As a ... Collaborate with other departments to ensure smooth client transitions and continuity of care ...

Coral Connect LLC

Intake Specialist

Boca Raton, FL · Remote

$16.75 - $22.50/hr

The Intake Specialist is responsible for managing incoming referrals for specialty pharmacy and ... Maintain professional and timely communication with patients, caregivers, and healthcare providers

Life Med Defunct

Intake Specialist

Redding, CA · On-site

$19 - $25.25/hr

Intake Specialist Owens provides state-of-the-art medical equipment and supplies to patients and ... For more than 60 years, we've been providing custom healthcare solutions for patients and providers.

Coral Connect LLC

Intake Specialist

$18.25 - $24.25/hr

The Intake Specialist is responsible for managing incoming referrals for specialty pharmacy and ... Maintain professional and timely communication with patients, caregivers, and healthcare providers

Owens

Intake Specialist

Redding, CA · On-site

$19 - $25.25/hr

Intake Specialist Owens provides state-of-the-art medical equipment and supplies to patients and ... For more than 60 years, we've been providing custom healthcare solutions for patients and providers.

Coral Connect LLC

Intake Specialist

Boca Raton, FL · On-site +1

$16.75 - $22.50/hr

The Intake Specialist is responsible for managing incoming referrals for specialty pharmacy and ... Maintain professional and timely communication with patients, caregivers, and healthcare providers

MercyFirst

Intake Specialist

Syosset, NY

$54K - $57K/yr

We provide community-based prevention and family foster care services, group homes in the community ... A comprehensive health insurance package including medical, dental and vision plans for you and ...

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Healthcare Intake Specialist information

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How much do healthcare intake specialist jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for healthcare intake specialist in the United States is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What does a healthcare intake specialist do?

A Healthcare Intake Specialist is responsible for collecting and verifying patient information when they first seek medical services. They gather medical histories, insurance details, and demographic data to ensure patients are properly registered and eligible for care. Intake specialists are often the first point of contact in healthcare settings, helping patients navigate paperwork, answering initial questions, and coordinating with medical staff to facilitate smooth admissions. Their attention to detail and communication skills are vital for maintaining accurate records and delivering efficient patient care.

What are the key skills and qualifications needed to thrive as a healthcare intake specialist?

To thrive as a Healthcare Intake Specialist, you need strong organizational abilities, attention to detail, and knowledge of healthcare terminology, typically supported by a high school diploma or associate degree. Familiarity with electronic health record (EHR) systems, medical billing software, and insurance verification tools is commonly required. Excellent communication, active listening, and customer service skills help you effectively interact with patients and healthcare providers. These competencies ensure accurate patient intake, seamless care coordination, and a positive experience for both patients and staff.

What are some common challenges healthcare intake specialists face when coordinating between patients, providers, and insurance companies?

Healthcare Intake Specialists often encounter challenges such as managing high call volumes while ensuring each patient's information is accurately collected and verified. Coordinating between patients, providers, and insurance companies can be complex, especially when dealing with incomplete documentation or discrepancies in insurance coverage. Staying organized and communicating clearly are essential for resolving these issues efficiently, as Intake Specialists play a key role in streamlining the patient onboarding process and ensuring smooth access to care.

What is the difference between Healthcare Intake Specialist vs Medical Receptionist?

AspectHealthcare Intake SpecialistMedical Receptionist
CredentialsHigh school diploma; certification in healthcare administration often preferredHigh school diploma; on-the-job training
Work EnvironmentClinics, hospitals, healthcare officesFront desk of medical offices, clinics
Job FocusGathering patient information, insurance verification, schedulingGreeting patients, answering calls, managing appointments

The Healthcare Intake Specialist and Medical Receptionist roles both operate in healthcare settings, but the Intake Specialist focuses more on patient data collection and insurance processes, while the Receptionist handles front desk duties and patient interactions. Both roles require strong communication skills and familiarity with healthcare environments, but the Intake Specialist often requires additional knowledge of healthcare procedures and documentation.

Do you need a degree to be a healthcare intake specialist?

A healthcare intake specialist typically does not need a college degree but should have a high school diploma or equivalent. Relevant skills include communication, data entry, and familiarity with healthcare software; some employers may prefer or require certification in medical billing or coding. On-the-job training is common, and certifications can enhance job prospects.

What are the duties of a healthcare intake specialist?

A healthcare intake specialist is responsible for collecting patient information, verifying insurance details, and scheduling appointments. They often use electronic health record (EHR) systems and must ensure accurate data entry while providing excellent customer service. The role requires strong communication skills and attention to detail to facilitate smooth patient intake processes.
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Healthcare Intake Specialist jobs near you
Infographic showing various Healthcare Intake Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 67% Full Time, 14% Part Time, and 17% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $43,288 per year, or $20.8 per hour.

Intake Specialist

Lucas James Talent Partners

Fishersville, VA

$55K - $65K/yr

Full-time

Re-posted 14 days ago

Job description

Join Our Team

At Valley Vital Care, we're committed to delivering exceptional infusion and specialty pharmacy services while providing an outstanding patient experience. We're looking for detail-oriented, customer-focused Intake Specialists to help ensure every patient's journey begins with a seamless referral process.

Whether you're starting your healthcare administrative career or you're an experienced intake professional, we offer opportunities to learn, grow, and make a meaningful impact every day.

Position Summary

The Intake Specialist serves as the front door of the patient journey by transforming referrals into clean, complete, and ready-to-treat patient starts. This role partners closely with provider offices, pharmacy, authorization teams, and patient care coordinators to ensure referrals move efficiently while maintaining accuracy and compliance.

What You'll Do

  • Process incoming patient referrals accurately and efficiently
  • Enter patient demographics and referral information into company systems
  • Review referrals for completeness and obtain missing documentation
  • Register new patients and create therapy records
  • Communicate with physician offices regarding referral requirements
  • Coordinate referrals with pharmacy, benefits, and authorization teams
  • Track referral-to-start timelines and proactively remove delays
  • Maintain accurate documentation and patient records
  • Escalate complex or incomplete referrals appropriately
  • Deliver outstanding customer service to patients, providers, and internal teams

Qualifications

Intake Specialist I

  • High School Diploma or GED
  • 0–1 year of healthcare, referral, intake, medical office, or administrative experience
  • Strong computer and data entry skills
  • Excellent verbal and written communication
  • Detail-oriented with strong organizational skills

Intake Specialist II

  • 1–3 years of healthcare intake or referral coordination experience
  • Experience working with physician referrals
  • Ability to independently manage referral workflows
  • Strong documentation and provider communication skills
  • Infusion, specialty pharmacy, or biologics experience preferred

Intake Specialist III

  • 3+ years of healthcare intake, referral management, or specialty pharmacy experience
  • Experience training or mentoring team members
  • Demonstrated process improvement and quality leadership
  • Advanced knowledge of referral management and patient onboarding

Preferred Qualifications

  • Healthcare intake experience
  • Referral coordination
  • Medical terminology
  • Electronic Medical Records (EMR/EHR)
  • Prior authorization knowledge
  • Specialty pharmacy or infusion experience
  • Insurance verification
  • Patient registration
  • Provider relations
  • Excellent customer service skills
  • Strong multitasking and organizational abilities

Why Valley Vital Care?

  •  Competitive compensation
  •  Performance bonus opportunities
  •  Comprehensive benefits package
  •  Career advancement opportunities
  •  Collaborative and supportive team environment
  •  Ongoing training and professional development
  •  Opportunity to make a meaningful impact on patients' lives every day

 #LI-CW1

#valleyvitalcare