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Healthcare Admin Secretary Jobs (NOW HIRING)

Charlie Health

Care Admin Specialist (Full Time)

$47K - $64K/yr

Charlie Health exists to change that. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection--between clients and ...

DaVita

Healthcare Administrative Assistant

Bay Shore, NY · On-site

... Admin Assistant - Join Our Dynamic Dialysis Team Fast paced busy clinic in Milwaukee WI Healthcare ... Medical secretary or secretarial certification is preferred-as is at least 1 year in a related ...

VITAS Healthcare

Patient Care Secretary

Torrance, CA · On-site

Patient Care Secretary The Patient Care Secretary is a skilled secretarial person whose job is to ... EOE/AA M/F/D/V About Us VITAS ® Healthcare is the nation's leading provider of end-of-life care ...

VITAS Healthcare

Patient Care Secretary

Middlebury, CT · On-site

Patient Care Secretary The Patient Care Secretary is a skilled secretarial person whose job is to ... EOE/AA M/F/D/V About Us VITAS ® Healthcare is the nation's leading provider of end-of-life care ...

VITAS Healthcare

Patient Care Secretary

Glastonbury, CT · On-site

Patient Care Secretary The Patient Care Secretary is a skilled secretarial person whose job is to ... EOE/AA M/F/D/V About Us VITAS ® Healthcare is the nation's leading provider of end-of-life care ...

VITAS Healthcare

Patient Care Secretary

Dallas, TX · On-site

Job Title Patient Care Secretary The Patient Care Secretary is a skilled secretarial person whose ... Special Instructions To Candidates EOE/AA M/F/D/V About Us VITAS ® Healthcare is the nation ...

VITAS Healthcare

Patient Care Secretary

Glastonbury, CT · On-site

The Patient Care Secretary is a skilled secretarial person whose job is to support the work of the ... EOE/AA M/F/D/V About Us VITAS ® Healthcare is the nation's leading provider of end-of-life care ...

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All JobsHealthcare Admin Secretary Jobs

Healthcare Admin Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do healthcare admin secretary jobs pay per year?

As of Aug 8, 2026, the average yearly pay for healthcare admin secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a healthcare admin secretary, and why are they important?

To thrive as a Healthcare Admin Secretary, you need strong organizational, administrative, and clerical skills, typically supported by a high school diploma or equivalent and relevant experience in a healthcare setting. Familiarity with electronic health record (EHR) systems, scheduling software, and office equipment is essential. Excellent communication, multitasking, and attention to detail are standout soft skills in this role. These skills and qualities are crucial for maintaining efficient office operations, supporting healthcare professionals, and ensuring positive patient experiences.

How does a healthcare admin secretary typically collaborate with medical and administrative staff to ensure smooth operations?

A Healthcare Admin Secretary plays a crucial role in bridging communication between medical professionals, patients, and administrative teams. They coordinate appointment scheduling, manage patient records, and relay important information to ensure all parties are informed and aligned. Effective collaboration often involves multitasking, prioritizing urgent requests, and using healthcare management software to facilitate seamless workflow. This teamwork helps maintain an organized environment and supports high-quality patient care.

What is the difference between Healthcare Admin Secretary vs Medical Office Assistant?

AspectHealthcare Admin SecretaryMedical Office Assistant
CredentialsHigh school diploma; some roles may require certification in office administrationHigh school diploma; certification in medical assisting often preferred
Work EnvironmentMedical offices, clinics, hospitalsMedical offices, clinics, outpatient facilities
Job DutiesScheduling, billing, administrative support, patient communicationPatient intake, appointment scheduling, basic clinical tasks
Industry UsageCommonly used in healthcare settings for administrative rolesUsed in healthcare for both administrative and clinical support

The Healthcare Admin Secretary primarily handles administrative tasks like scheduling and billing, focusing on office management. In contrast, the Medical Office Assistant often performs both administrative and basic clinical duties, providing more direct patient support. Both roles are essential in healthcare settings but differ in scope and responsibilities.

What is a healthcare admin secretary?

Healthcare Admin Secretaries are professionals who provide administrative and clerical support in medical facilities like hospitals, clinics, and doctors’ offices. Their duties typically include managing patient records, scheduling appointments, handling correspondence, and assisting healthcare staff with various administrative tasks. They play a crucial role in ensuring the smooth operation of healthcare offices by maintaining organization and facilitating communication between patients, medical staff, and other departments.

Is healthcare admin secretary a hard job?

Healthcare admin secretaries perform administrative tasks in medical settings, which can involve managing schedules, patient records, and insurance paperwork. The job requires strong organizational skills, attention to detail, and proficiency with office software, but it is generally considered manageable with proper training and experience.
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Healthcare Admin Secretary jobs near you

Join Our NYC Healthcare/Patient Administrator Talent Community for Future Opportunities (Concierge M

Private Medical

Manhattan, NY • On-site

Full-time

Re-posted 28 days ago

Job description

Salary:

Location: Manhattan

FYI: this is not an active job opening. We are looking to connect with qualified healthcare admin professionals who may be considered for future roles at our private concierge medicine practice (primary care). By submitting your resume you are expressing interest in being contacted about potential opportunities that align with your background & experience.

Open roles: Our current job boardhere with all openings in New York City, Florida, and California.


Private Medicalhas spent the last 20 years creating a new category of concierge medicine
private medicine by designing a system that honors the relationship between patients, physicians, and each member of the care team.


Based in California, New York, and Florida our physician-led teams work in concert with our Gynecologist, Naturopathic Medicine Doctor, curated local specialists, elite medical centers, and specialists around the world, to provide relationship focused, evidence-based, longitudinal care to our members/patients and their families. Private Medical is, by design, privately held and free from any conflicts of interests.


What We're Looking For:

We are interested in connecting with healthcare admin professionals who:

  • Highly organized, tech-savvy healthcare administrators who thrive in a fast-paced, patient-centered environment.
  • Strong communication skills, exceptional attention to detail, and a proactive mindset, with the ability to anticipate needs and follow through on both immediate and long-term responsibilities.
  • Comfortable working in fully digital, EMR-driven systems and demonstrate a proven commitment to delivering outstanding, relationship-focused service.
  • The ability to combine professionalism and discretion with critical thinking and operational awareness, enabling them to support both patients and physicians at a concierge standard of care.


At Private Medical, we know that a great experience for patients, physicians, and the entire team transpires when people from different geographies, religions, ethnicities, political affiliations, genders, abilities, and creeds engage in collaboration. It is vital that we remain curious and compassionate towards ourselves and others, that we celebrate the new perspectives diversity invites us to see, and that we learn and adapt to the influence of our community to foster a safe and collaborative space.