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Healthcare Admin Secretary Jobs (NOW HIRING)

Tennessee Board of Regents

Admin Secretary

Tullahoma, TN · On-site

$37K - $40K/yr

Admin Secretary Apply now Job no: 504870 Work type: Staff Full-Time Location: Tullahoma Categories ... days, health and dental insurance, tuition discounts, and state employee discounts. Motlow ...

Tennessee Board of Regents

Admin Secretary

Tullahoma, TN · On-site

$37K - $40K/yr

Admin Secretary Job no: 504870 Work type: Staff Full-Time Location: Tullahoma Categories: Staff ... days, health and dental insurance, tuition discounts, and state employee discounts. Motlow ...

Catholic Health

Admin Secretary

East Hills, NY

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice.

Catholic Health

Admin Secretary

East Hills, NY · On-site

Responsibilities Secretary Responsibilities will include: * Assist with Front Office Duties ... Enjoy opportunities for growth and development within Catholic Health * Make a real impact in ...

Catholic Health Service

Admin Secretary

Greenvale, NY · On-site

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice. Job Details ...

Catholic Health

Admin Secretary

East Hills, NY · On-site

Job Details Secretary Responsibilities will include: * Assist with Front Office Duties: Greeting ... Enjoy opportunities for growth and development within Catholic Health * Make a real impact in ...

Catholic Health Service

Admin Secretary

Roslyn, NY · On-site

$24 - $30/hr

Administrative Secretary As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice.

Catholic Health

Admin Secretary

East Hills, NY · On-site

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice. Job Details ...

TNBR Careers

Admin Secretary

Tullahoma, TN · On-site

$37K - $40K/yr

Administrative Secretary Campus : Moore County Department : Libraries & Testing Position number ... days, health and dental insurance, tuition discounts, and state employee discounts. Motlow ...

Catholic Health

Admin Secretary

East Hills, NY · On-site

$24 - $30/hr

Overview As an Administrative Secretary for Catholic Health, you will be responsible for a variety of clerical duties to help facilitate the daily functions of the Physician Practice. Job Details ...

Broad Reach Healthcare

Unit Secretary

North Chatham, MA · On-site

$21 - $25/hr

High school diploma or equivalent; healthcare admin experience is a plus. * Strong organizational ... Apply Today and join us as a Unit Secretary at Liberty Commons, part of Broad Reach Healthcare in ...

Action Health Staffing

Healthcare Admin Manager

Hassell, NC

$14.50 - $19/hr

... Health Staffing immediately if you suspect any abuse, neglect, unsafe living environments, or violation of patient's privacy/confidentiality. * Always follow the Plan of Care -- Never administer ...

Action Health Staffing

Healthcare Admin Manager

Ernul, NC

$13.75 - $18/hr

... Health Staffing immediately if you suspect any abuse, neglect, unsafe living environments, or violation of patient's privacy/confidentiality. * Always follow the Plan of Care -- Never administer ...

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Healthcare Admin Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do healthcare admin secretary jobs pay per year?

As of Sep 9, 2026, the average yearly pay for healthcare admin secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a healthcare admin secretary?

Healthcare Admin Secretaries are professionals who provide administrative and clerical support in medical facilities like hospitals, clinics, and doctors’ offices. Their duties typically include managing patient records, scheduling appointments, handling correspondence, and assisting healthcare staff with various administrative tasks. They play a crucial role in ensuring the smooth operation of healthcare offices by maintaining organization and facilitating communication between patients, medical staff, and other departments.

How does a healthcare admin secretary typically collaborate with medical and administrative staff to ensure smooth operations?

A Healthcare Admin Secretary plays a crucial role in bridging communication between medical professionals, patients, and administrative teams. They coordinate appointment scheduling, manage patient records, and relay important information to ensure all parties are informed and aligned. Effective collaboration often involves multitasking, prioritizing urgent requests, and using healthcare management software to facilitate seamless workflow. This teamwork helps maintain an organized environment and supports high-quality patient care.

What are the key skills and qualifications needed to thrive as a healthcare admin secretary, and why are they important?

To thrive as a Healthcare Admin Secretary, you need strong organizational, administrative, and clerical skills, typically supported by a high school diploma or equivalent and relevant experience in a healthcare setting. Familiarity with electronic health record (EHR) systems, scheduling software, and office equipment is essential. Excellent communication, multitasking, and attention to detail are standout soft skills in this role. These skills and qualities are crucial for maintaining efficient office operations, supporting healthcare professionals, and ensuring positive patient experiences.

What is the difference between Healthcare Admin Secretary vs Medical Office Assistant?

AspectHealthcare Admin SecretaryMedical Office Assistant
CredentialsHigh school diploma; some roles may require certification in office administrationHigh school diploma; certification in medical assisting often preferred
Work EnvironmentMedical offices, clinics, hospitalsMedical offices, clinics, outpatient facilities
Job DutiesScheduling, billing, administrative support, patient communicationPatient intake, appointment scheduling, basic clinical tasks
Industry UsageCommonly used in healthcare settings for administrative rolesUsed in healthcare for both administrative and clinical support

The Healthcare Admin Secretary primarily handles administrative tasks like scheduling and billing, focusing on office management. In contrast, the Medical Office Assistant often performs both administrative and basic clinical duties, providing more direct patient support. Both roles are essential in healthcare settings but differ in scope and responsibilities.

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What states have the most Healthcare Admin Secretary jobs?

States with the most job openings for Healthcare Admin Secretary jobs include:

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For Healthcare Admin Secretary jobs, the most frequently searched job titles are:

Healthcare Admin Secretary jobs near you

Healthcare Admin Secretary

Roseville, CA • On-site

Fresenius Medical Care
Health Care and Social Assistance • 10K+ employees
Learn more about Fresenius Medical Careexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Fresenius Medical Care rating

6.8

Company rating: 6.8 out of 10

Based on 1,338 frontline employees who took The Breakroom Quiz

495th of 898 rated healthcare providers

Job description

PURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:
  • Answering telephone & routing calls to the appropriate person
  • Professionally greet all patients and guests.
  • Maintain a professional environment at all times. Monitors the reception and waiting areas.
  • Distributing incoming mail.
  • Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
  • Ensure all aspects of patient confidentiality are maintained at all times

Scheduling and Registration - Responsibilities may include the following based on location and business need:
  • Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
    • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
    • Organizes travel for patients by contacting and providing requested medical records.
    • Coordinates with transient patient paperwork.
    • Coordinates transfer placements and confirmations along with Clinical Manager.
    • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
    • Assist with medical appointment referrals and scheduling.
    • Assist with transportation coordination and referrals.
  • Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
  • Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:
  • Setting up and maintaining filing systems and basic databases as applicable.
  • Completing forms and reports as required by the various company offices and outside vendors and agencies.
  • Preparing purchase orders using the appropriate software application.
  • Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
  • Maintaining inventory of the necessary office supplies
  • Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
  • Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
  • Assemble, file and maintain patient medical records
  • Print patient schedule and pull patient charts daily.
  • Arrange for package pickup and delivery.
  • Assists with month-end reporting requirements.
  • Participate in collaboration sessions such as center/team huddles and staff meetings.
  • Attend education and training sessions as appropriate and apply key learnings.

SKILLS:
  • Knowledge of office procedures required.
  • Proficient in Microsoft office applications
  • Ability to adapt to supporting software applications.
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Strong organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS:
  • The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:
  • None

EDUCATION:
  • High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS:
  • Minimum 6 months relevant experience without a degree.
  • 1-2 years related experience preferred.
  • Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
  • Pleasant telephone manner.

"The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $25- $27
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors

What Fresenius Medical Care employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Fresenius Medical Care logo

About Fresenius Medical Care

Sourced by ZipRecruiter

We are a Team of more than 70,000 with one guiding Principle Patients First. This promise starts with providing the most comprehensive care for people living with Chronic Kidney Disease and extends to Innovative Solutions that are redefining Healthcare and setting the industry standard. From evolving home Dialysis and Patient education programs to improving patient care to providing World Class Research and Data driven insights. Our vertically integrated network tirelessly seeks new ways to improve the quality of our Patients' lives. We believe each of us can make an impact and together we can change an industry. Our Mission is to Provide Superior care that improves the quality of life of every patient, every day, setting the standard by which others in the Healthcare Industry are judged. And none of us does it alone. We bring together the brightest minds in kidney care to Dream, Research, and Innovate.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Waltham, MA, US

Year founded

1996

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