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Graduation Coordinator Jobs in Chicago, IL (NOW HIRING)

City of Chicago

CONTRACTS COORDINATOR

Chicago, IL · On-site

$90K/yr

BID/JOB ANNOUNCEMENT CONTRACTS COORDINATOR DEPARTMENT OF CULUTURAL AFFAIRS AND SPECIAL EVENTS ... Graduation from an accredited college with an Associate's degree, plus six (6) years of work ...

Prime Healthcare

Trauma Coordinator

Joliet, IL · On-site

$35.35 - $53.58/hr

The Trauma Coordinator is a registered nurse who is responsible for promoting optimal trauma care ... Graduation from an accredited school of nursing required. Bachelor of Science, preferred. * Current ...

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All JobsGraduation JobsGraduation Coordinator JobsGraduation Coordinator Jobs in Chicago, IL

Graduation Coordinator information

See Chicago, IL salary details

$27.8K

$59.6K

$104.6K

How much do graduation coordinator jobs pay per year?

As of Sep 7, 2026, the average yearly pay for graduation coordinator in Chicago, IL is $59,613.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,700.00 and $71,600.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a graduation coordinator, and why are they important?

To thrive as a Graduation Coordinator, you need strong organizational skills, attention to detail, and experience in academic administration, often supported by a bachelor’s degree. Familiarity with student information systems (such as Banner or PeopleSoft), scheduling software, and event management tools is typically required. Excellent communication, problem-solving abilities, and a customer-service mindset are vital soft skills for coordinating with students, faculty, and vendors. These skills ensure smooth graduation processes, timely completion of requirements, and memorable ceremonies for students and stakeholders.

What are some common challenges graduation coordinators face during peak graduation periods, and how can these be managed effectively?

Graduation Coordinators often encounter increased workloads and tight deadlines during peak graduation seasons, as they must ensure all students meet requirements and that event logistics run smoothly. Managing last-minute changes, communicating with diverse stakeholders, and handling high volumes of documentation can be challenging. Effective time management, proactive organization, and clear communication with faculty, students, and vendors are essential to navigate these busy periods successfully. Collaborating closely with team members and utilizing management software can also help streamline processes and reduce stress.

What is the difference between Graduation Coordinator vs Academic Advisor?

AspectGraduation CoordinatorAcademic Advisor
Required CredentialsTypically a bachelor's degree, sometimes a master's in education or counselingBachelor's degree in education, counseling, or related field; often requires advising certifications
Work EnvironmentEducational institutions, primarily colleges and universitiesEducational institutions, colleges, universities, or student services offices
Employer & Industry UsageUsed in academic settings to manage graduation processesUsed to guide students academically and plan course schedules

While both roles work within educational settings, a Graduation Coordinator focuses on managing graduation ceremonies and ensuring students meet graduation requirements. An Academic Advisor provides ongoing academic guidance to students, helping them select courses and plan their educational path. Both roles require related credentials and are essential in supporting student success, but their primary responsibilities differ.

What are the most commonly searched types of Graduation jobs in Chicago, IL?

The most popular types of Graduation jobs in Chicago, IL are:

What are popular job titles related to Graduation Coordinator jobs in Chicago, IL?

For Graduation Coordinator jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Graduation Coordinator jobs in Chicago, IL look for?

The top searched job categories for Graduation Coordinator jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Graduation Coordinator jobs?

Cities near Chicago, IL with the most Graduation Coordinator job openings:

Graduation Coordinator jobs near you
Infographic showing various Graduation Coordinator job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $59,613 per year, or $28.7 per hour.

Assistant Registrar for Degree Conferral & Graduation Operations

Roosevelt University

Chicago, IL • On-site

$56K/yr

Full-time

Posted 24 days ago

Key responsibilities

  • Manage and oversee the full degree-conferral lifecycle, including graduation application processing, degree clearance, and diploma production.

  • Coordinate with vendors and campus partners to ensure accurate records, timely delivery of diplomas, and compliance with reporting requirements.

  • Monitor and validate system updates and upgrades affecting conferral workflows, conducting testing and ensuring data integrity.

Job description

Posting Details
Position Information
Position Title
Assistant Registrar for Degree Conferral & Graduation Operations
Category
Administrative
Position Number
Posting Number
S0001386
Location
Hybrid - Chicago
Open Date
08/14/2026
Close Date
Open Until Filled?
Yes
Job Type
Full-Time
Working Hours
Position Summary
The Assistant Registrar for Degree Conferral and Graduation Operations manages and optimizes the full degree-conferral lifecycle, including graduation application processing, degree clearance, diploma production and commencement coordination in conjunction with the Office of Conference Services. The role ensures efficient workflows, high data integrity, and proactive monitoring of system updates and upgrades that impact conferral activities.
The position collaborates with academic departments, IT partners, and Registrar leadership to maintain accurate academic records, ensure timely and compliant reporting to the National Student Clearinghouse, and streamline communication so that only eligible students receive graduation-related information.
This description is intended to indicate the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities and qualifications assigned to the position.
This is a full-time, hybrid position located at the Chicago Campus.
Roosevelt University offers many great benefits. Please review our benefits in further detail by clicking this link: https://rooseveltu.touchpointsonline.com/
The salary for this position is $56,000
Title IX Contact Information: Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX regulations. At Roosevelt University, the Title IX Coordinator is Natasha Robinson. Her office is located in the Auditorium Building of the Chicago campus, 430 S. Michigan Avenue, AUD 476B. She can be reached at 312-281-3245 or TitleIX@roosevelt.edu.
Do not contact this email address for inquiries about your job application; if you have questions, you may email hrquestions@roosevelt.edu
Knowledge, Skills and Abilities Required
  • Bachelor's degree in a related field.
  • Three years of progressively responsible experience in higher education or a related setting.
  • Strong understanding of student information systems and related workflows, including Banner and document management platforms.
  • Ability to evaluate the impact of system updates and upgrades on graduation and degree-conferral processes.
  • Analytical skills to diagnose data discrepancies and develop effective solutions.
  • Excellent organizational skills, attention to detail, and ability to manage multiple priorities within deadlines.
  • Strong communication and collaboration skills with the ability to build constructive relationships across the university.
  • Commitment to service excellence and continuous improvement.
  • Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook).

Years of Experience Required
3
Required Education
Bachelor's Degree
Certification/Licensure Required
Minimum Qualifications
Please refer to the Knowledge, Skills, and Abilities required.
Preferred Qualifications
  • Experience with Ellucian Banner and Banner Document Management.
  • Experience with degree audit, conferral, and National Student Clearinghouse reporting.
  • Experience coordinating large events such as commencement or convocation.

Equipment Operated
Standard office equipment (desktop computer, phone, copier).
Working Conditions
Work is performed in a standard office environment.
Job is largely sedentary with frequent use of a computer and typical office equipment.
Occasional movement between buildings and light lifting up to 10 pounds may be required.
Priority Application Instructions
Departmental Contact Information
Essential Job Functions
Duty and Responsibility
Degree Conferral, Records Management, and Diploma Processing:
  • Oversee end-to-end processing of graduation applications, degree clearance, and degree posting in Banner.
  • Maintain accurate, complete, and timely graduated student records and files.
  • Serve as the primary contact for graduation inquiries, providing responsive and student-centered service via email phone, and in person.
  • Coordinate diploma and Commencement supply ordering with vendors and resolve diploma-related issues.
  • Reconcile diploma records with degree postings to ensure accuracy and timely delivery.
  • Submit degree completion information to the National Student Clearinghouse and verify successful transmissions.
  • Provide training and guidance to staff and campus partners regarding graduation workflows, degree-conferral processes, and system changes.

Percentage Of Time
50
Duty and Responsibility
Systems Oversight, Data Integrity, and Compliance:
  • Monitor Banner, Dynamic Forms, Degree Works systems, and related platforms for updates or upgrades affecting degree-conferral workflows.
  • Conduct functional testing and validation of new releases to ensure accurate configuration and operational continuity.
  • Collaborate with IT partners and system administrators to troubleshoot issues and implement improvements.
  • Perform routine audits of degree applications, clearance reports, and data exceptions to ensure accuracy and compliance.
  • Document workflows and procedures; identify and recommend opportunities to streamline or automate processes

Percentage Of Time
30
Duty and Responsibility
Commencement, Events, and Student Communication:
  • Support commencement committees and subcommittees as assigned.
  • Coordinate Salute to Graduates events in collaboration with campus partners.
  • Configure and validate reporting and filters to ensure communications reach only students who have completed degree requirements.
  • Maintain graduation communication timelines and templates in alignment with university standards.
  • Other Duties as assigned

Percentage Of Time
20

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