PRIMARY FUNCTION/PURPOSE: The Staff Accountant is responsible for the timely and accurate processing of transactions in Fund EZ.
DUTIES AND RESPONSIBILITIES
- Recording Account Payable and Expenses for vendors.
- Recording cash disbursements for payments made by check, credit cards.
- Interacting with vendors and making sure all individual accounts are reconciled.
- Collecting and attaching all proper backup documents in accounting System Fund EZ.
- Collecting the proper authorization and signature for payment processing.
- Reviewing A/P Aging for old items, corrections or voids completed and adjustments made. Done in monthly basis.
- Reconciling Aging report run and to G/L.
- Recording Accounts Receivable and Revenue.
- Tracking, reconciling, and recording cash advances from funders and advances payable to funders.
- Preparing all bank reconciliations, making sure all outstanding items are correct and recording all pending transactions into the G/L.
- Recording and reconciling all corporate credit cards purchases, insuring all supporting documentation in provided and available.
- Recording and reconciling all petty cash transactions
- Recording and reconciling all expense reimbursements
- Recording and reconciling all transportation expenses related to metro-cards and transportation services.
- Evaluating expenses for capitalization, recording fixed assets and related calculation of depreciation
- Calculating and recording indirect cost monthly.
- Assisting with preparation and request for financial audit.
- Prepare invoice vouchers for billing of actual expenses to program funders.
- Prepare and submit budget mods when necessary.
- Conduct quarterly meetings with Program Directors to go over their budget.
- Monthly review of program expenses.
Education: Minimum 2 years of progressive nonprofit accounting experience and application of Generally Accepted Accounting Principles, or a bachelor’s degree or the equivalent, in accounting, finances, business administration, or a related field from an accredited educational institution.
- Strong work ethic, intense drive, initiative for quality service, knowledge of grant accounting and state and federal grant procedures preferred.
- Strong MS Excel and Fund-EZ skills. Working knowledge of NYC PASSPort, grants gateway and other city funding portals.
- Solid computer skills; working knowledge of MS Office.
- Ability to multi-task/ stay on task & maintain focus in high demand, fast-paced working environment.
Experience: Experience in general accounting, grant accounting, Accounts payable, Accounts Receivable and audit preparation.