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Freelance Capacity Planner Jobs (NOW HIRING)

Truth Collective

Visual Studio Manager

Rochester, NY · On-site

$90K - $100K/yr

... freelancers, contractors, and/or vendor partners assigned to the account ... Responsibilities include shift coverage planning, recruitment, workload management, coaching ...

AdHoc

Production Director

Brooklyn, NY · On-site

$110K - $125K/yr

Lead and manage production employees, project managers, freelancers, contractors, and external production partners * Monitor staffing, capacity planning, and resource allocation across all projects

RingCentral, Inc.

Creative Operations Manager

Belmont, CA · On-site

$250/day

Support capacity planning, resource allocation, workload balancing, and production forecasting ... Manage external agencies, freelancers, and production vendors, including onboarding and operational ...

RINGCENTRAL

Creative Operations Manager

Denver, CO · On-site

$250/day

Support capacity planning, resource allocation, workload balancing, and production forecasting ... Manage external agencies, freelancers, and production vendors, including onboarding and operational ...

RingCentral, Inc

Creative Operations Manager

Belmont, CA · On-site

$250/day

Support capacity planning, resource allocation, workload balancing, and production forecasting ... Manage external agencies, freelancers, and production vendors, including onboarding and operational ...

RINGCENTRAL

Creative Operations Manager

Belmont, CA · On-site

$250/day

Support capacity planning, resource allocation, workload balancing, and production forecasting ... Manage external agencies, freelancers, and production vendors, including onboarding and operational ...

RingCentral, Inc

Creative Operations Manager

Denver, CO · On-site

$250/day

Support capacity planning, resource allocation, workload balancing, and production forecasting ... Manage external agencies, freelancers, and production vendors, including onboarding and operational ...

Bric Arts Media

Associate Director, Production

Brooklyn, NY · On-site

$75K - $90K/yr

... planning * Allocate Production Manager assignments across exhibitions, live events, media productions, and rentals based on capacity and project needs * Build and maintain the freelance and part-time ...

Kalshi Inc

Creative Ops Producer

New York, NY · On-site

$100K - $170K/yr

Support quarterly and longer-term capacity planning as the team scales * Process & Workflow ... Agency & Vendor Management (10%) * Own day-to-day communication with external agencies, freelancers ...

Firecracker Works

Paint Shop Manager

Los Angeles, CA · On-site

Create daily and weekly work schedules that align with project deadlines and department capacity ... Manage crew schedules, including freelance bookings, shift planning, and overtime approvals ...

Grey US

Resource Manager

New York, NY · On-site

$45K - $100K/yr

Responsible for data integrity and QA of capacity planning tool * Maintenance of team org charts ... Liaise with internal recruitment team for freelance sourcing and projections WHO YOU ARE: * An ...

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How much do freelance capacity planner jobs pay per year?

As of Jul 17, 2026, the average yearly pay for freelance capacity planner in the United States is $86,720.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $127,000.00 per year, depending on experience, location, and employer.

How does a Freelance Capacity Planner typically collaborate with client teams to ensure project goals are met?

As a Freelance Capacity Planner, you’ll often work closely with client project managers, team leads, and resource managers to assess workload forecasts, allocate resources efficiently, and identify potential bottlenecks. Effective communication is critical, as you’ll need to regularly update stakeholders on capacity constraints and recommend adjustments to project timelines or staffing. While you may work remotely, frequent virtual meetings and progress reports are standard to keep everyone aligned. This collaborative approach helps ensure that both short-term tasks and long-term strategic goals are achieved without overburdening teams.

What are the key skills and qualifications needed to thrive as a Freelance Capacity Planner, and why are they important?

To thrive as a Freelance Capacity Planner, you need strong analytical skills, knowledge of resource management principles, and experience with demand forecasting, often supported by a degree in business, operations, or a related field. Familiarity with capacity planning software, spreadsheet tools like Excel, and enterprise resource planning (ERP) systems is typically required. Excellent communication, problem-solving, and time management skills help freelancers effectively interact with clients and adapt to changing project needs. These skills are vital for delivering accurate forecasts, optimizing resource allocation, and ensuring project efficiency in diverse client environments.

What is a Freelance Capacity Planner?

A Freelance Capacity Planner is an independent professional who helps organizations forecast, plan, and optimize the use of their resources—such as staff, equipment, or production capabilities—to meet current and future demands. They analyze data, identify trends, and recommend strategies to ensure that resources are neither over- nor under-utilized, helping businesses operate efficiently. Freelance Capacity Planners often work on a contract basis for various clients across industries like IT, manufacturing, and project management. Their expertise supports better decision-making and helps organizations avoid bottlenecks or wasted resources.
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Freelance Capacity Planner jobs near you

Sr. Resourcing Operations Manager

MKG Productions

Manhattan, NY • On-site

Full-time

Posted yesterday

Job description

Job Type
Full-time
Description
ABOUT MKG
Founded in 2003, MKG is a women-led creative agency specializing in brand experience. From moments to movements, our work breaks through culture by connecting brands with their people. We're obsessively curious problem solvers who humanize brands through creative storytelling, purpose-driven engagement, beautiful design and impeccable production. We're proud to be long-standing partners to brands like Google, Target, Netflix, Meta, HBO, Delta Air Lines, Béis and Spotify and have offices in NYC and LA, but work everywhere else, too.
WORKING AT MKG
We're in the business of experience. We aim to create incredible experiences for everyone - that includes consumers, our clients, and our teammates as well. We care deeply about the journey just as much as the final product. So while you'll be working hard to check all the details (twice) to make sure the work is flawless, you'll be shoulder to shoulder with some of the brightest, most compassionate and collaborative people in the industry.
We have offices in NYC and LA. Candidates should be within commuting distance of either office and will need to be available for in-person collaboration on Tuesdays, Wednesdays, and Thursdays.
OVERVIEW OF THE ROLE
MKG is hiring a Sr. Resourcing Operations Manager to lead the strategic and proactive work of how we staff our agency. Reporting to the VP, Creative and serving as the senior leader within the resourcing function, this role focuses on resource planning and forecasting, freelance budget management, and leadership communications across departments.
This is a player-coach role. You'll directly manage our Resource Operations Manager, partner daily with department heads across Creative, Production, Strategy, Account, and Operations, and serve as the central communicator between agency leadership and the project teams who depend on you. You'll use data - utilization, forecasting, freelance spend, allocation accuracy - to inform decisions and surface recommendations that service agency goals.
The ideal candidate is highly collaborative, solutions-oriented, and thrives in a fast-paced experiential environment where priorities shift quickly. You bring sound judgment to challenging staffing conversations, a steady hand to freelance budget oversight, and the discipline to keep complex staffing puzzles moving forward.
WHAT YOU WILL DO IN THIS ROLE:
Strategic Resource Planning & Forecasting
  • Lead resource planning and forecasting across the agency, translating pipeline activity into clear and strategic staffing recommendations.
  • Lead and manage regular reporting on metrics related to departmental and agency goals. Organize, analyze and apply data and trends to develop recommendations that service those goals.
  • Track departmental utilization against agency targets and assess any significant departures with the appropriate parties.
Project Staffing & Cross-Functional Partnership
  • Serve as the central communicator between Project Leads and Department Heads on staffing plans and adjustments.
  • Work closely with Project Leads, actively pulling necessary information and flagging any hold-ups to keep staffing decisions and resourcing moving forward.
  • Deploy the right talent for the role - aligning skillsets, client knowledge, experience level, growth ambitions and personal passions with what each engagement demands.
Freelance Talent & Budget Management
  • Reach out to freelancers for availability and interest. Keep freelance rosters current with availabilities and rates.
  • Negotiate rates and assemble contracts, serving as the senior approver for the final freelance agreements.
  • Lead freelance expense management. Work closely with the VP, Creative and Finance Director to estimate freelance spend, obtain approvals for costs as needed, and constantly monitor expenses against budget forecasts and goals.
  • Manage freelance onboarding and offboarding.
Team Leadership
  • Provide direct oversight and management of the Resource Operations Manager - provide mentorship in service of their growth and development, while also partnering closely and guiding day-to-day on priorities and decision-making.

Requirements
WHAT YOU WILL BRING TO THIS ROLE:
Given the nature of experiential work, this role may require flexibility to work non-traditional hours, including evenings and weekends, as business needs arise.
  • Bachelor's degree or equivalent professional experience preferred
  • Exceptional organizational skills with the ability to prioritize, problem-solve, and adapt quickly as business needs shift.
  • Proven people-management experience - ideally with direct reports in a resourcing, project ops, or production capacity.
  • Fluency with resourcing, forecasting, and project management tools (Kantata, Float, Resource Guru, Smartsheet, Airtable, Asana, Monday, or comparable) and the data hygiene that makes them useful.
  • Understanding of creative / marketing / ad agency workflows, timelines, and cross-functional team structures is a must. Experiential marketing experience is very advantageous.
  • Demonstrated experience owning a freelance budget at scale - from sourcing and rate negotiation through spend tracking and finance partnership.
  • Strong communication and relationship-building skills with experience partnering closely with Project Leads, Department Heads, Senior Leadership, and Finance.
  • Comfort using data and reporting to inform staffing decisions and surface trends - not just to react to today's staffing puzzle.
  • Ability to navigate challenging conversations with professionalism, empathy, and sound judgment.

Salary Description:
$110,000 - $150,000 annually
*** This is the minimum + maximum base salary that we, in good faith, are willing to pay at the time of the posting.
Salary commensurate with experience.

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