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Foundation Database Coordinator Jobs in Virginia

Hyatt

Sales Coordinator

Arlington, VA

$29/hr

... database management, sales and marketing projects, system audits, and day-to-day administrative ... foundation for future advancement within Hyatt. * A true desire to satisfy the needs of others in a ...

Hyatt Hotels Corporation

Sales Coordinator

Arlington, VA · On-site

$29/hr

... database management, sales and marketing projects, system audits, and day-to-day administrative ... foundation for future advancement within Hyatt. * A true desire to satisfy the needs of others in a ...

FLATTER INC

Proposal Coordinator

Fredericksburg, VA · On-site

$70K - $75K/yr

Maintain proposal templates, past performance databases, and reusable content libraries. * Support ... APMP Foundation Certification * Shipley Proposal Training * AI Related Certificates

Alluvionic

Program Coordinator

Alexandria, VA · On-site

... Foundation (NSF), Technology, Innovation, and Partnerships (TIP) Directorate, Logistics and ... Develops and maintains a database to track event invitees and acceptances and to generate ...

Wesley Rehabilitation Center

RN Coordinator

Richmond, VA · On-site

$31.44 - $47.17/hr

... of an electronic database of service profiles, approved clinical protocols and healthcare ... You will apply your nursing knowledge derived from education and experience as foundation for ...

New

Medical City Plano

RN Coordinator

Richmond, VA · On-site

$31.44 - $47.17/hr

... of an electronic database of service profiles, approved clinical protocols and healthcare ... You will apply your nursing knowledge derived from education and experience as foundation for ...

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Foundation Database Coordinator information

What is a foundation database coordinator?

A Foundation Database Coordinator is responsible for managing and maintaining a nonprofit foundation’s donor and fundraising databases. They ensure the accuracy, security, and integrity of donor information, process gifts and pledges, and generate reports to support fundraising efforts. This role often involves collaborating with fundraising staff, handling data entry, and implementing database best practices. Strong organizational skills and attention to detail are essential for success in this position.

What are the key skills and qualifications needed to thrive as a foundation database coordinator?

To thrive as a Foundation Database Coordinator, you need strong data management skills, attention to detail, and experience with donor databases, typically supported by a background in nonprofit administration or information management. Familiarity with CRM systems like Raiser’s Edge or Salesforce Nonprofit Cloud, along with proficiency in Microsoft Excel and data reporting tools, is highly valued. Excellent organizational skills, problem-solving abilities, and clear communication help you coordinate effectively and maintain accurate records. These skills ensure efficient donor management, data integrity, and support the foundation’s fundraising and outreach efforts.

What are some common challenges faced by foundation database coordinators, and how can they be addressed?

Foundation Database Coordinators often encounter challenges related to maintaining data accuracy, managing large volumes of donor information, and ensuring data security. These issues can be addressed by implementing regular data audits, establishing standardized data entry protocols, and staying up-to-date with database software best practices. Collaboration with fundraising and program teams is also crucial to ensure that all information is current and supports organizational goals. Continuous professional development and training on emerging data management tools can further help coordinators excel in this dynamic role.

What is the difference between Foundation Database Coordinator vs Foundation Grant Specialist?

AspectFoundation Database CoordinatorFoundation Grant Specialist
Primary RoleManages and updates foundation databases, tracks grants, and maintains recordsPrepares grant proposals, manages grant applications, and oversees grant compliance
Required SkillsDatabase management, data entry, attention to detailGrant writing, research, communication skills
Work EnvironmentOffice-based, nonprofit or foundation settingOffice-based, nonprofit or foundation setting
Common CertificationsNone specific, database or nonprofit certifications helpfulGrant writing certifications beneficial

The Foundation Database Coordinator primarily focuses on maintaining accurate database records and tracking grant information, while the Foundation Grant Specialist concentrates on developing grant proposals and managing the grant application process. Both roles are essential in foundation operations and often work closely together, but their core responsibilities differ in scope and focus.

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For Foundation Database Coordinator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Foundation Database Coordinator jobs in Virginia look for?

The top searched job categories for Foundation Database Coordinator jobs in Virginia are:

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Cities in Virginia with the most Foundation Database Coordinator job openings:

Foundation Database Coordinator jobs near you
Infographic showing various Foundation Database Coordinator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, and 5% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Development Database Administrator

Thomas Jefferson Foundation, Inc.

Charlottesville, VA • On-site

$60K - $67K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 8 days ago

Job description

About the Thomas Jefferson Foundation
The Thomas Jefferson Foundation has a twofold mission of preservation and education, and was incorporated in 1923 to preserve Monticello, the home of Thomas Jefferson, in Charlottesville, Virginia. Today, the Foundation seeks to bring history forward into national and global dialogues by engaging audiences with Jefferson's world and ideas, and sharing the history of everyone, enslaved and free, who lived and labored at Monticello. Monticello is recognized as a National Historic Landmark, a United Nations World Heritage Site and a Site of Conscience.
Development Database Administrator (Full-time)
Purpose:
The Development Database Administrator is responsible for the integrity, structure, and effective use of the Development department's donor database. This position serves as the department's primary database authority, ensuring that donor and gift data are accurate, consistently maintained, and actionable in support of the Foundation's fundraising program. The Administrator also serves a critical internal controls function, providing independent batch review and verification of gift processing activity and serving as the department's primary liaison with Accounting on matters of gift data and financial reconciliation. As the department builds toward a major campaign, this role will supervise a Development Coordinator and increasingly support data analysis and prospect research functions that inform portfolio management and donor strategy.
Compensation
$60,100 - $67,600
We will look to you to:
  • Serve as the department's primary database authority, ensuring that donor and gift data are accurate, consistently maintained, and actionable in support of the Foundation's fundraising program.
  • Serve as the primary administrator and custodian of the Raiser's Edge/NXT database within the Development department, including ownership of the coding structure, constituent records, and overall database architecture.
  • Establish, document, and maintain policies and procedures governing database use across the department to ensure consistency, accuracy, and appropriate access controls.
  • Conduct ongoing data hygiene work, including deduplication, record updates, and systematic audits of donor and gift information.
  • Support database-related fulfillment for development events.
  • Coordinate database integration with other institutional systems, including the accounting platform and other relevant systems, working closely with counterparts in IT and Finance.
  • Serve as the department's primary liaison with Blackbaud and with IT on database-related matters.
  • Supervise gift processing, providing critical review and internal controls.
  • Serve as the primary independent reviewer in the department's gift processing cycle, conducting batch review and verification of gift entries prior to committal. As a matter of standard practice, this position does not serve as the reviewer of batches personally entered; review responsibility in those instances rotates to the Development Coordinator or another designated staff member.
  • Assist with gift entry as a secondary and backup function when processing volume or staffing requires it, with the understanding that any batches entered by this position are subject to review by another staff member before committal.
  • Conduct regular audits of gift records to ensure that data entered into the database is accurate, complete, and consistent with supporting documentation.
  • Perform monthly reconciliation with the Accounting department, serving as the primary development liaison on gift data, fund coding, and financial reporting.
  • Identify and resolve discrepancies between database records and accounting reports, escalating to the CDO as appropriate.
  • Maintain documentation standards for gift records, including attachment of supporting paperwork for gifts at or above established thresholds, in accordance with departmental policy and audit requirements.
  • Support the department's compliance with IRS substantiation requirements and gift acceptance policies by ensuring that acknowledgement documentation is accurate and issued within required timeframes.
  • Provide prospect research support.
  • Provide basic prospect research in support of donor briefings, cultivation activities, and solicitation preparation, drawing on Raiser's Edge data, wealth screening tools, and web-based research resources.
  • Store and organize research results in a consistent manner that can be retrieved and updated by others across the department.
  • Support the CDO and senior development staff in preparing materials for donor meetings, president's calls, and events as requested.
  • Provide reports from the database and analyze data to inform development strategy as the Foundation builds its development operation and prepares for a major campaign.
    • Create and run queries to produce accurate, timely information in support of meetings, events, mailings, solicitations, and other fundraising activities.
    • Generate standing reports on a regular cycle, including gift reports, pledge reminders, and portfolio activity summaries.
    • Produce ad hoc reports and lists as requested by the CDO and development staff.
    • Over time, develop capacity to conduct data analysis in support of portfolio management, including identification of prospective donors through database screening, giving history analysis, and wealth data interpretation.
    • Participate in department meetings and contribute to departmental planning as requested.
Knowledge, Skills and Abilities:
  • Bachelor's degree required.
  • Minimum of three years of experience in a nonprofit database environment; five or more years preferred.
  • Direct experience with Blackbaud products strongly preferred.
  • Experience working in a multi-database environment, including integration with financial or student information systems, a plus.
  • Demonstrated experience with Blackbaud Raiser's Edge and RE NXT required; willingness to pursue ongoing Blackbaud training and certification expected.
  • Strong attention to detail, particularly with numerical data, constituent records, and gift information.
  • Working understanding of internal controls principles as they apply to gift processing and nonprofit financial management.
  • Ability to manage multiple concurrent tasks with accuracy and appropriate prioritization.
  • Solid written and verbal communication skills; ability to interact professionally with donors and colleagues across departments.
  • Understanding of gift processing, fund accounting concepts, and IRS substantiation requirements.
  • Familiarity with prospect research tools and wealth screening platforms preferred; willingness to develop these skills required.
  • Ability to exercise good judgment, demonstrate an understanding of and commitment to the ethical principles associated with working in development, and to use discretion in interactions with members of the Monticello community.
  • Willingness to learn specific information about Thomas Jefferson and Monticello and commitment to Monticello’s dual mission of preservation and education.
Physical Demands and Work Considerations:
Must have a valid Driver's License with personal vehicle and ability and willingness to travel as needed, including occasional evening and weekend work.
Monticello is located on a mountaintop; walking on steep inclines, and uneven, rocky ground is required.
We provide the following benefits for our full-time employees:
  • Excellent benefits package (including medical, dental, vision, 401(k) retirement savings plan plus 6% match, life insurance, and more!).
  • Fitness club membership discount.
  • Discount in the Monticello Café, gift shop, and Monticello online catalog.
  • Employee Assistance Program (EAP) – free for employee and dependents.
  • $500 employee referral bonus.
If you believe this opportunity is the right fit for you, we encourage you to apply!

Apply