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Flight Operations Administrator Jobs (NOW HIRING)

Flexjet

Flight Department Administrator

Cleveland, OH · On-site

Working closely with the Manager of Flight Administration, the Administrator is a key contributor to the smooth operation of crew services and departmental communication. Key Responsibilities ...

Flexjet

Flight Department Administrator

Mayfield, OH · On-site

Working closely with the Manager of Flight Administration, the Administrator is a key contributor to the smooth operation of crew services and departmental communication. Key Responsibilities ...

Cirrus Aircraft

Flying Club Administrator

Alcoa, TN · On-site

Partner with the Flight Operations, and Fleet Administration teams to adjust the schedules to accommodate customer, capacity, or maintenance changes. * Coordinate with service centers to schedule and ...

Cirrus Aircraft

Flying Club Administrator

Alcoa, TN · On-site

Partner with the Flight Operations, and Fleet Administration teams to adjust the schedules to accommodate customer, capacity, or maintenance changes. * Coordinate with service centers to schedule and ...

Flexjet

Manager, Aviation Security

Mayfield, OH · On-site

Serves as Known Crew Member (KCM) Administrator * Complete global security risk assessments and analysis to support flight operations * Develop and manage budgets for security operations and ensure ...

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$36.5K

$62.1K

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How much do flight operations administrator jobs pay per year?

As of Jun 6, 2026, the average yearly pay for flight operations administrator in the United States is $62,063.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,500.00 and $61,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Flight Operations Administrator, and why are they important?

To thrive as a Flight Operations Administrator, you need strong organizational skills, attention to detail, and a background in aviation administration or a related field, often supported by relevant certifications. Familiarity with flight planning software, regulatory compliance systems, and scheduling platforms is typically required. Excellent communication, problem-solving abilities, and teamwork are standout soft skills for this position. These skills ensure efficient coordination of flight operations, regulatory adherence, and smooth communication between crews, management, and regulatory bodies.

What does a Flight Operations Administrator do?

A Flight Operations Administrator is responsible for coordinating and managing the administrative aspects of airline flight operations. Their duties typically include maintaining flight records, preparing flight plans, ensuring regulatory compliance, scheduling crew, and communicating with pilots and ground staff. They play a key role in ensuring that flights are organized efficiently and safely, making sure all documentation and logistics are handled accurately. This position often requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

What is the difference between Flight Operations Administrator vs Flight Coordinator?

AspectFlight Operations AdministratorFlight Coordinator
ResponsibilitiesManaging flight schedules, compliance, documentation, and communication with crew and vendors.Coordinating flight logistics, handling bookings, and assisting with ground operations.
Required CredentialsTypically a high school diploma or equivalent; some roles prefer aviation or administrative certifications.Similar credentials; often requires knowledge of aviation operations and scheduling software.
Work EnvironmentOffice-based with frequent communication with flight crews and ground staff.Office and on-site at airports or hangars, with direct interaction with flight teams.

Both roles support flight operations but differ mainly in scope. The Flight Operations Administrator handles broader administrative tasks and compliance, while the Flight Coordinator focuses on logistical coordination and ground support. Understanding these differences helps in choosing the right career path or job search focus.

What are some common challenges faced by Flight Operations Administrators, and how can they be managed effectively?

Flight Operations Administrators often face challenges such as balancing demanding schedules, adapting to rapidly changing flight plans, and maintaining clear communication across departments. To manage these challenges, it’s important to stay highly organized, be comfortable working with aviation software, and develop strong relationships with pilots, ground crew, and management. Proactively addressing issues, staying flexible, and regularly updating operational procedures can help ensure smooth flight operations and minimize disruptions.
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What job categories do people searching Flight Operations Administrator jobs look for? The top searched job categories for Flight Operations Administrator jobs are:
Flight Operations Administrator jobs near you
Infographic showing various Flight Operations Administrator job openings in the United States as of May 2026, with employment types broken down into 5% As Needed, 66% Full Time, 8% Part Time, 1% Temporary, 19% Contract, and 1% Summer. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $62,063 per year, or $29.8 per hour.
Flight Department Administrator

Flight Department Administrator

Flexjet

Cleveland, OH • On-site

Full-time

PTO

Posted 23 days ago

Flexjet rating

8.0

Company rating: 8.0 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

11th of 52 rated aviation services

Job description

The Flight Department Administrator provides essential administrative and recordkeeping support to the Manager of Flight Administration and the broader Flight Department. This role ensures the accurate maintenance of pilot and cabin server data, assists with compliance tracking, supports payroll and scheduling processes, and helps execute day-to-day administrative functions. Working closely with the Manager of Flight Administration, the Administrator is a key contributor to the smooth operation of crew services and departmental communication.
Key Responsibilities
Administrative & Data Support
  • Maintain and update crew databases, spreadsheets, and portal information (new hires, resignations, terminations, fleet changes, domiciles, tail numbers).
  • Assist the Manager with monthly archiving of seniority lists, IOE tracking, PRIA files, NDR alerts, DASSP updates, and background data entry.
  • Support Known Crewmember (KCM) program by updating databases, processing badge activations, and coordinating cabin server KCM processes.

Payroll & Benefits Assistance
  • Prepare payroll inputs for review by the Manager, including upgrades, stipends (IP/CP/Mentor), and attrition tracking.
  • Assist in monitoring vacation bidding, LOA/STD/FMLA tracking, and FlyRight exclusions.
  • Ensure timely collection of data for monthly payroll processing and report discrepancies to the Manager.

Expense & Policy Support
  • Audit expense reports in Concur, monitor parking rate updates, and correspond with crew regarding unreconciled transactions or late reports.
  • Provide support to crew members with questions on policies, expenses, or administrative processes, escalating complex matters to the Manager.

Departmental Communications
  • Assist in preparing informational updates (fleet introductions, retirements, HIMS letters, Jury Duty Letters, Tailwinds photos, etc.).
  • Support new hire presentations, onboarding data collection, and preparation of business cards.
  • Coordinate with IT and Flight Admin on the return of company electronics.

Project & Leadership Support
  • Assist the Manager of Flight Administration with reporting, analytics, and tracking of key performance metrics.
  • Support discipline related processes by maintaining records and preparing documentation under the Manager's direction.
  • Help track open vacancies, bid awards, and crew movement data as directed.

Qualifications
  • Bachelor's degree in Aviation Management, Business Administration, or related field preferred; equivalent work experience accepted.
  • Minimum 1 year of administrative or HR support experience, aviation industry exposure preferred.
  • Strong Excel and data management skills.
  • Excellent attention to detail, organizational skills, and ability to manage multiple tasks.
  • Professional communication skills with ability to handle sensitive information discreetly.

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