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Flight Operations Administrator Jobs (NOW HIRING)

Talon Air

Operations Administrator

Farmingdale, NY · On-site

Talon Air, LLC is seeking a motivated and detail-oriented Operations Administrator to join our ... Our Flight Operations department is at the heart of the company, supporting the people, records ...

Talon Air

Operations Administrator

Farmingdale, NY · On-site

$55K - $68K/yr

Talon Air, LLC is seeking a motivated and detail-oriented Operations Administrator to join our ... Our Flight Operations department is at the heart of the company, supporting the people, records ...

Air Fayre CA Inc

Operations Administrator

Gardena, CA · On-site

$24 - $25/hr

As a member of the team, your mission will be to support in-flight catering to the world's major ... Operations Administrator, Gardena, CA Air Fayre offers benefits including! * An excellent ...

Air Fayre

Operations Administrator

Gardena, CA · On-site

$23 - $26/hr

The Operations Admin supports the operations function by conducting administrative duties for ... Conduct flight and wastage analysis reports. Produce report/presentation slides for senior ...

Aloha Air Cargo

AAC Admin Mgr Flt Ops I

Honolulu, HI · On-site

POSITION DESCRIPTION Reporting to the Director of Flight Operations, the Administrative Manager is ... Direct and administer the monthly pilot bidding process. f. Ensure efficient utilization of flight ...

Aloha Air Cargo

AAC Admin Mgr Flt Ops I

Honolulu, HI · On-site

POSITION DESCRIPTION Reporting to the Director of Flight Operations, the Administrative Manager is ... Direct and administer the monthly pilot bidding process. f. Ensure efficient utilization of flight ...

Aloha Air Cargo

AAC Admin Mgr Flt Ops I

Honolulu, HI

POSITION DESCRIPTION Reporting to the Director of Flight Operations, the Administrative Manager is ... Direct and administer the monthly pilot bidding process. f. Ensure efficient utilization of flight ...

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Flight Operations Administrator information

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$36.5K

$62.1K

$114K

How much do flight operations administrator jobs pay per year?

As of Aug 29, 2026, the average yearly pay for flight operations administrator in the United States is $62,063.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,500.00 and $61,000.00 per year, depending on experience, location, and employer.

What does a flight operations administrator do?

A Flight Operations Administrator is responsible for coordinating and managing the administrative aspects of airline flight operations. Their duties typically include maintaining flight records, preparing flight plans, ensuring regulatory compliance, scheduling crew, and communicating with pilots and ground staff. They play a key role in ensuring that flights are organized efficiently and safely, making sure all documentation and logistics are handled accurately. This position often requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

What are the key skills and qualifications needed to thrive as a flight operations administrator, and why are they important?

To thrive as a Flight Operations Administrator, you need strong organizational skills, attention to detail, and a background in aviation administration or a related field, often supported by relevant certifications. Familiarity with flight planning software, regulatory compliance systems, and scheduling platforms is typically required. Excellent communication, problem-solving abilities, and teamwork are standout soft skills for this position. These skills ensure efficient coordination of flight operations, regulatory adherence, and smooth communication between crews, management, and regulatory bodies.

What are some common challenges faced by flight operations administrators, and how can they be managed effectively?

Flight Operations Administrators often face challenges such as balancing demanding schedules, adapting to rapidly changing flight plans, and maintaining clear communication across departments. To manage these challenges, it’s important to stay highly organized, be comfortable working with aviation software, and develop strong relationships with pilots, ground crew, and management. Proactively addressing issues, staying flexible, and regularly updating operational procedures can help ensure smooth flight operations and minimize disruptions.

What is the difference between Flight Operations Administrator vs Flight Coordinator?

AspectFlight Operations AdministratorFlight Coordinator
ResponsibilitiesManaging flight schedules, compliance, documentation, and communication with crew and vendors.Coordinating flight logistics, handling bookings, and assisting with ground operations.
Required CredentialsTypically a high school diploma or equivalent; some roles prefer aviation or administrative certifications.Similar credentials; often requires knowledge of aviation operations and scheduling software.
Work EnvironmentOffice-based with frequent communication with flight crews and ground staff.Office and on-site at airports or hangars, with direct interaction with flight teams.

Both roles support flight operations but differ mainly in scope. The Flight Operations Administrator handles broader administrative tasks and compliance, while the Flight Coordinator focuses on logistical coordination and ground support. Understanding these differences helps in choosing the right career path or job search focus.

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What job categories do people searching Flight Operations Administrator jobs look for?

The top searched job categories for Flight Operations Administrator jobs are:

Flight Operations Administrator jobs near you
Infographic showing various Flight Operations Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $62,063 per year, or $29.8 per hour.

Operations Administrator

Talon Air

Farmingdale, NY • On-site

Full-time

Posted 14 days ago

Job description

Are you interested in aviation and curious about what happens behind the scenes to keep a flight operation moving? Join us!Talon Air, LLC is seeking a motivated and detail-oriented Operations Administrator to join our Flight Operations team. This is an excellent opportunity for someone looking to begin or continue growing a career in aviation while gaining hands-on exposure to the day-to-day operations behind private aviation.Our Flight Operations department is at the heart of the company, supporting the people, records, and processes that help keep our aircraft and crews moving safely and efficiently.The ideal candidate is organized, dependable, eager to learn, and willing to take initiative. Previous aviation experience is helpful but not required. We're looking for someone who isn't afraid to ask questions, learn new systems and procedures, take ownership of their work, and grow with the team. If you've ever looked out at an aircraft and wondered what it takes behind the scenes to make it all happen, this could be your opportunity to find out. Essential Duties & ResponsibilitiesMaintain accurate pilot and cabin crew records, including flight crew training documentation, to support compliance with applicable FAA regulations and assist with crew onboarding.Support FAA PRD, DOT, TSA, fingerprinting, and other compliance-related processes.Audits periodically crew training records to ensure all required documentation and data is in the appropriate training folder and has been uploaded into the PRD and is current.Escalate discrepancies or potential compliance concerns to appropriate Flight Operations leadership.rack pilot qualifications, medicals, training, passports, visas, and other required document expirations, and proactively notify flight crewmembers of upcoming renewal requirements.Review records for accuracy and follow up on missing or incomplete documentation.Responsible for the audit and entry of all Check Airmen records.Maintain crew profiles, spreadsheets, reports, and department trackers.Coordinate with pilots, Training, Scheduling, HR, Safety, and other departments.Conduct routine audits and quality checks to ensure documentation accuracy and compliance, while supporting regulatory inspections, and special projects as assigned.Coordinate crew airport badging, renewals, and required security credentials.Take initiative to identify outstanding items and follow tasks through to completion.Monitor and order basic office and Flight Operations supplies as needed. Skills & CompetenciesStrong attention to detail and organizational skillsSelf-motivated with a willingness to learn and take initiativeStrong communication and follow-up skillsAbility to manage multiple priorities and deadlinesComfortable with Microsoft Office and learning new systemsAbility to handle confidential information professionallyTeam-oriented, dependable, and adaptable  

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