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Flight Operations Administrator Jobs (NOW HIRING)

Air Fayre

Operations Administrator

Gardena, CA · On-site

Operations Administrator We are a team of airline catering enthusiasts who believe flying is the ... Conduct flight and wastage analysis reports. Produce report/presentation slides for senior ...

Air Fayre

Operations Administrator

Gardena, CA · On-site

Operations Administrator We are a team of airline catering enthusiasts who believe flying is the ... Conduct flight and wastage analysis reports. Produce report/presentation slides for senior ...

Atlas Air

Flight Standards Administrator

Miami, FL

$49K - $58K/yr

Provide administrative support to the Senior Director, Flight Operations and Standards Captains in ... Administer Fleet Standards meetings, including scheduling coordination, tracking attendance, and ...

Atlas Air

Flight Standards Administrator

Miami, FL · On-site

$49K - $58K/yr

Provide administrative support to the Senior Director, Flight Operations and Standards Captains in ... Administer Fleet Standards meetings, including scheduling coordination, tracking attendance, and ...

Air Fayre CA Inc

Operations Administrator

Gardena, CA · On-site

$24 - $25/hr

... Mission of role The Operations Administrator supports the operations function by conducting ... Conduct flight and wastage analysis reports. Produce report/presentation slides for senior ...

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$62.1K

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How much do flight operations administrator jobs pay per year?

As of Jun 6, 2026, the average yearly pay for flight operations administrator in the United States is $62,063.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,500.00 and $61,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Flight Operations Administrator, and why are they important?

To thrive as a Flight Operations Administrator, you need strong organizational skills, attention to detail, and a background in aviation administration or a related field, often supported by relevant certifications. Familiarity with flight planning software, regulatory compliance systems, and scheduling platforms is typically required. Excellent communication, problem-solving abilities, and teamwork are standout soft skills for this position. These skills ensure efficient coordination of flight operations, regulatory adherence, and smooth communication between crews, management, and regulatory bodies.

What does a Flight Operations Administrator do?

A Flight Operations Administrator is responsible for coordinating and managing the administrative aspects of airline flight operations. Their duties typically include maintaining flight records, preparing flight plans, ensuring regulatory compliance, scheduling crew, and communicating with pilots and ground staff. They play a key role in ensuring that flights are organized efficiently and safely, making sure all documentation and logistics are handled accurately. This position often requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

What is the difference between Flight Operations Administrator vs Flight Coordinator?

AspectFlight Operations AdministratorFlight Coordinator
ResponsibilitiesManaging flight schedules, compliance, documentation, and communication with crew and vendors.Coordinating flight logistics, handling bookings, and assisting with ground operations.
Required CredentialsTypically a high school diploma or equivalent; some roles prefer aviation or administrative certifications.Similar credentials; often requires knowledge of aviation operations and scheduling software.
Work EnvironmentOffice-based with frequent communication with flight crews and ground staff.Office and on-site at airports or hangars, with direct interaction with flight teams.

Both roles support flight operations but differ mainly in scope. The Flight Operations Administrator handles broader administrative tasks and compliance, while the Flight Coordinator focuses on logistical coordination and ground support. Understanding these differences helps in choosing the right career path or job search focus.

What are some common challenges faced by Flight Operations Administrators, and how can they be managed effectively?

Flight Operations Administrators often face challenges such as balancing demanding schedules, adapting to rapidly changing flight plans, and maintaining clear communication across departments. To manage these challenges, it’s important to stay highly organized, be comfortable working with aviation software, and develop strong relationships with pilots, ground crew, and management. Proactively addressing issues, staying flexible, and regularly updating operational procedures can help ensure smooth flight operations and minimize disruptions.
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Flight Operations Administrator jobs near you
Infographic showing various Flight Operations Administrator job openings in the United States as of May 2026, with employment types broken down into 5% As Needed, 66% Full Time, 8% Part Time, 1% Temporary, 19% Contract, and 1% Summer. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $62,063 per year, or $29.8 per hour.
Flight Operations Administrator

Flight Operations Administrator

Aircraft Specialists INC

Sellersburg, IN • On-site

$47K - $56K/yr

Full-time

Posted yesterday

Job description

Description:

The Flight Operations Administrator supports the Director of Operations, Chief Pilot, and Flight Control Team, in the administration, organization, and compliance of Part 135 charter operations. This position is responsible for maintaining operational records, pilot files, training documentation, regulatory compliance records, and operational workflows while ensuring the flight department remains organized, efficient, and audit ready.

Requirements:

Duties & Responsibilities:

  • Support the Director of Operations and Chief Pilot with daily administrative and operational tasks.
  • Maintain pilot records, training records, medical certificates, passports, and qualification tracking.
  • Coordinate recurrent training events and monitor upcoming deadlines.
  • Maintain operations manuals and revision control.
  • Assist with FAA, ARGUS, IS-BAO, and internal audits.
  • Maintain Safety Management System (SMS) documentation and reporting.
  • Track corrective actions and safety initiatives.
  • Prepare operational reports and management summaries.
  • Coordinate communication between Flight Operations, Maintenance, Dispatch, and Owner Services.
  • Assist with onboarding of pilots and flight department personnel.
  • Maintain organized electronic and physical filing systems.
  • Monitor regulatory compliance and ensure documentation remains current.
  • Coordinate meetings, agendas, and follow-up action items.


Prerequisites:

  • Minimum 3 years of aviation industry experience.
  • Strong understanding of Part 135 charter operations preferred.
  • Excellent organizational and project management skills.
  • Exceptional written and verbal communication skills.
  • Ability to manage multiple priorities simultaneously.
  • High attention to detail and accuracy.
  • Proficiency with Microsoft Office Suite.
  • Professional demeanor and ability to maintain confidentiality.
  • Ability to work effectively in a fast-paced charter environment.



Preferred Qualifications:

  • Previous experience as a dispatcher, flight coordinator, scheduling coordinator, or operations administrator.
  • Knowledge of FAA regulations and compliance requirements.
  • Experience with Safety Management Systems (SMS).
  • Experience with Flight Schedule Pro, CAMP, FlightDocs, or similar aviation software.
  • Associate or Bachelor’s degree in Aviation Management or related field.