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Flight Operations Administrator Jobs (NOW HIRING)

Envoy Air Inc.

Administrator, Hub Operations

NY · On-site

$50K - $55K/yr

Amazing employee flight privileges within the American Airlines global network * Training and ... admin support. Key responsibilities would include: Operational Reporting & Data Analysis • ...

New

V2X

... transport operations. Responsibilities include patient assessment, stabilization, emergency ... Administer medications, IV fluids, and other critical interventions per protocols and scope of ...

Chantilly Air

Flight Ops Admin Asst

Manassas, VA · On-site

$52K - $62K/yr

Flight Operations Reports to: Director of Managed Aircraft & Charter and Chief Pilot Location: Manassas, VA (on-site) Position Summary The Flight Operations Administrative Assistant (FOAA) reports to ...

V2X

... transport operations. Responsibilities include patient assessment, stabilization, emergency ... Administer medications, IV fluids, and other critical interventions per protocols and scope of ...

Chantilly Air

Flight Ops Admin Asst

Manassas, VA

$52K - $62K/yr

Flight Operations Reports to: Director of Managed Aircraft & Charter and Chief Pilot Location: Manassas, VA (on-site) Position Summary The Flight Operations Administrative Assistant (FOAA) reports to ...

Chantilly Air

Flight Ops Admin Asst

Manassas, VA · On-site

Flight Operations Reports to: Director of Managed Aircraft & Charter and Chief Pilot Location: Manassas, VA (on-site) Position Summary The Flight Operations Administrative Assistant (FOAA) reports to ...

Chantilly Air Inc

Flight Ops Admin Asst

Manassas, VA · On-site

$52K - $62K/yr

Flight Operations Reports to: Director of Managed Aircraft & Charter and Chief Pilot Location: Manassas, VA (on-site) Position Summary The Flight Operations Administrative Assistant (FOAA) reports to ...

Chantilly Air

Flight Ops Admin Asst

Manassas Park, VA · On-site

Flight Operations Administrative Assistant The Flight Operations Administrative Assistant (FOAA) reports to and supports both the Director of Managed Aircraft & Charter and the Chief Pilot. Working ...

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Flight Operations Administrator information

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$36.5K

$62.1K

$114K

How much do flight operations administrator jobs pay per year?

As of Aug 8, 2026, the average yearly pay for flight operations administrator in the United States is $62,063.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,500.00 and $61,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a flight operations administrator, and why are they important?

To thrive as a Flight Operations Administrator, you need strong organizational skills, attention to detail, and a background in aviation administration or a related field, often supported by relevant certifications. Familiarity with flight planning software, regulatory compliance systems, and scheduling platforms is typically required. Excellent communication, problem-solving abilities, and teamwork are standout soft skills for this position. These skills ensure efficient coordination of flight operations, regulatory adherence, and smooth communication between crews, management, and regulatory bodies.

What does a flight operations administrator do?

A Flight Operations Administrator is responsible for coordinating and managing the administrative aspects of airline flight operations. Their duties typically include maintaining flight records, preparing flight plans, ensuring regulatory compliance, scheduling crew, and communicating with pilots and ground staff. They play a key role in ensuring that flights are organized efficiently and safely, making sure all documentation and logistics are handled accurately. This position often requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.

What is the difference between Flight Operations Administrator vs Flight Coordinator?

AspectFlight Operations AdministratorFlight Coordinator
ResponsibilitiesManaging flight schedules, compliance, documentation, and communication with crew and vendors.Coordinating flight logistics, handling bookings, and assisting with ground operations.
Required CredentialsTypically a high school diploma or equivalent; some roles prefer aviation or administrative certifications.Similar credentials; often requires knowledge of aviation operations and scheduling software.
Work EnvironmentOffice-based with frequent communication with flight crews and ground staff.Office and on-site at airports or hangars, with direct interaction with flight teams.

Both roles support flight operations but differ mainly in scope. The Flight Operations Administrator handles broader administrative tasks and compliance, while the Flight Coordinator focuses on logistical coordination and ground support. Understanding these differences helps in choosing the right career path or job search focus.

What are some common challenges faced by flight operations administrators, and how can they be managed effectively?

Flight Operations Administrators often face challenges such as balancing demanding schedules, adapting to rapidly changing flight plans, and maintaining clear communication across departments. To manage these challenges, it’s important to stay highly organized, be comfortable working with aviation software, and develop strong relationships with pilots, ground crew, and management. Proactively addressing issues, staying flexible, and regularly updating operational procedures can help ensure smooth flight operations and minimize disruptions.
More about Flight Operations Administrator jobs
What job categories do people searching Flight Operations Administrator jobs look for? The top searched job categories for Flight Operations Administrator jobs are:
Flight Operations Administrator jobs near you
Infographic showing various Flight Operations Administrator job openings in the United States as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $62,063 per year, or $29.8 per hour.

Administrator, Hub Operations

Envoy Air Inc.

NY • On-site

$50K - $55K/yr

Full-time

Medical, Life

Posted 3 days ago

New

Envoy Air rating

6.0

Company rating: 6.0 out of 10

Based on 163 frontline employees who took The Breakroom Quiz

20th of 26 rated airlines

Job description

Overview
Who we are:
Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career? If so, read on! Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service.
We offer:
  • Amazing employee flight privileges within the American Airlines global network
  • Training and development programs to take your career to the next level
  • Comprehensive health and life benefits (subject to location)
  • Salary Range: $50,000 - $55,000

Responsibilities
How will you make an impact?
This position is intended to support administrative operations through a stronger focus on reporting, systems management, and process improvement, rather than traditional transactional admin support.
Key responsibilities would include:
Operational Reporting & Data Analysis
• Maintain and validate reports that support staffing, attendance, and compliance tracking
• Identify trends and provide insights to support operational decision-making
Systems & Automation Support
• Maintain and improve existing automation workflows (sick reporting, compliance tracking, notifications)
• Partner on developing new automations to reduce manual work and improve efficiency
Process Standardization & Improvement
• Identify gaps in current administrative processes and implement standardized solutions
• Reduce variability and improve turnaround times across admin functions
Cross-Functional Coordination
• Partner with Operations, Workforce Planning, and Admin teams to ensure alignment
• Support communication and execution of administrative processes impacting the operation
Data Integrity & Compliance Support
• Ensure accuracy of administrative data used for compliance and operational reporting
• Support tracking of requirements tied to badges, attendance, and other regulatory needs
The ideal candidate must be able to work in a team environment and the ability to prioritize work and projects to meet deadlines and objectives. Must be able to work with minimal supervision, report to work regularly and on-time and be self-motivated
Qualifications
Who are we looking for?
Requirements
  • Must be able to perform all duties under sometimes stressful conditions beyond the employee's control while attempting to influence a favorable impression of American Eagle, American Airlines or any other contracted airline service provided by Envoy
  • May be subjected to engine fumes, vehicle emissions, dust, engine noise and de-icing fluids
  • Must be able to work with minimal supervision, report to work regularly and on-time, and be self-motivated
  • Minimum age of 18
  • High school diploma or GED equivalent; college degree preferred
  • Possess a valid, unexpired and unsuspended REAL ID-compliant, state driver's license; or otherwise maintain all necessary authority and identification to travel for business needs as required; some license restrictions may prohibit a candidate from being considered for this role.
  • Possess the legal right to work in the United States
  • Must be able to read, write, fluently speak, and understand the English language and in Caribbean bases, Spanish is preferred.
  • Demonstrates above average qualities of leadership, initiative and judgment
  • Must perform job functions in variable weather conditions as well as environmental conditions.
  • Must be able to lift bags weighing up to 75lbs.
  • Ability to work rotating shifts including weekends, holidays and days off
  • College Degree preferred
  • Previous Public contact experience preferred

Please note: The description is intended to provide a brief overview of the position. It's not intended to be an exhaustive list of all responsibilities, duties, expectations, and skills required of those in this position. Duties and expectations may be subject to change at any time.
Envoy Air is an Equal Opportunity Employer - Minorities/Women/Veterans/Disabled.
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