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Financial Aid Manager Jobs in Wisconsin (NOW HIRING)

Madison College

Financial Aid Coordinator (LTE)

Madison, WI · On-site

$25.21 - $31.51/hr

The Financial Aid Coordinator will be responsible for managing the import and export of ISIRs NSLDS history files, and transfer monitor files. This position may also be responsible for additional ...

Madisoncollege

$25.21 - $31.51/hr

The Financial Aid Coordinator will be responsible for managing the import and export of ISIRs NSLDS history files, and transfer monitor files. This position may also be responsible for additional ...

Mount Mary University

Financial Aid Counselor

Milwaukee, WI · On-site

$38K - $50K/yr

Financial Aid Counselor Reports To : Director of Financial Aid & Veterans Services Department ... Manage Federal and Private Loan Program * Assist as required with annual audits * Process and award ...

Mount Mary University

Financial Aid Counselor

Milwaukee, WI · On-site

$38K - $50K/yr

Financial Aid Counselor Reports To : Director of Financial Aid & Veterans Services Department ... Manage Federal and Private Loan Program * Assist as required with annual audits * Process and award ...

Wisconsin

Financial Aid Associate

La Crosse, WI · On-site

$38K - $50K/yr

Financial Aid Associate Job Category: University Staff Employment Type: Regular Job Profile ... They also may assist with management of our outside scholarship database. General working hours are ...

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Financial Aid Manager information

See Wisconsin salary details

$16.7K

$45.8K

$65.6K

How much do financial aid manager jobs pay per year?

As of Aug 12, 2026, the average yearly pay for financial aid manager in Wisconsin is $45,777.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,400.00 and $52,000.00 per year, depending on experience, location, and employer.

What does a financial aid manager do?

A Financial Aid Manager oversees the administration of financial aid programs at educational institutions, such as colleges or universities. They are responsible for ensuring compliance with federal, state, and institutional regulations, managing the distribution of scholarships, grants, and loans, and supervising financial aid staff. Their role includes evaluating student applications, providing guidance to students and families about financial aid options, and maintaining accurate records. Financial Aid Managers play a key part in helping students access funding for their education and ensuring the institution's financial aid processes run smoothly.

What are the key skills and qualifications needed to thrive as a financial aid manager?

To thrive as a Financial Aid Manager, you need expertise in financial aid regulations, budgeting, and compliance, typically supported by a bachelor's degree in finance, education, or a related field. Familiarity with financial aid management systems like Banner, PowerFAIDS, or Ellucian, as well as knowledge of federal and state aid programs, is crucial. Strong leadership, attention to detail, and effective communication skills help you manage staff, counsel students, and navigate complex situations. These abilities ensure accurate aid distribution, legal compliance, and positive student experiences within educational institutions.

What is the difference between Financial Aid Manager vs Financial Aid Coordinator?

AspectFinancial Aid ManagerFinancial Aid Coordinator
CredentialsBachelor's degree; sometimes advanced certificationsHigh school diploma or associate's degree; relevant certifications optional
Work EnvironmentSupervisory role overseeing staff and policiesAssists students directly with aid applications and documentation
Employer & Industry UsageColleges, universities, and educational institutionsEducational institutions, financial aid offices
Primary ResponsibilitiesManaging aid programs, policy development, staff supervisionProcessing applications, providing student support, data entry

The main difference between a Financial Aid Manager and a Financial Aid Coordinator lies in their scope of responsibilities. The manager oversees the entire financial aid program, staff, and policies, while the coordinator focuses on assisting students with applications and documentation. Both roles are essential in educational institutions and often require similar credentials, but the manager holds a supervisory position with broader strategic duties.

What are some common challenges financial aid managers face when balancing compliance with providing student support?

Financial Aid Managers often navigate the complex landscape of federal, state, and institutional regulations while ensuring students receive the financial support they need. One common challenge is staying up-to-date with frequently changing policies and maintaining strict documentation to avoid compliance issues or audits. At the same time, they must communicate clearly and empathetically with students and families, explaining eligibility and addressing concerns. Balancing these responsibilities requires strong organizational skills and a commitment to both regulatory accuracy and student service.
What are the most commonly searched types of Financial Aid jobs in Wisconsin? The most popular types of Financial Aid jobs in Wisconsin are:
What are popular job titles related to Financial Aid Manager jobs in Wisconsin? For Financial Aid Manager jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Financial Aid Manager jobs in Wisconsin look for? The top searched job categories for Financial Aid Manager jobs in Wisconsin are:
What cities in Wisconsin are hiring for Financial Aid Manager jobs? Cities in Wisconsin with the most Financial Aid Manager job openings:
Financial Aid Manager jobs near you
Infographic showing various Financial Aid Manager job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 15% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $45,777 per year, or $22 per hour.

Financial Aid Coordinator (LTE)

Madison College

Madison, WI • On-site

$25.21 - $31.51/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 13 days ago

Job description

Current Madison College employees must apply to the internal career site by logging into Workday
Job Posting Date:
July 19, 2026
Application Deadline:
Salary Information:
$25.21 - $31.51
(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)
Department:
Financial Aid Operations and Compliance
Job Description:
The Financial Aid Office at Madison College is seeking a Financial Aid Coordinator to join the team in a Limited Term Employment (LTE) position through December of 2027. This position plays a key role in the oversight, administration and compliance of federal financial aid programs by ensuring accurate processing, reconciliation and reporting of student aid.
The Financial Aid Coordinator will be responsible for managing the import and export of ISIRs NSLDS history files, and transfer monitor files. This position may also be responsible for additional duties within the Operations area that include processing of alternative loans, assisting with awarding various programs, setting up the book charge process, completing College Cost Meter processing, assisting in fraud prevention efforts or assisting with programs such as DVR, Americorp, or consortium agreements. This role requires advanced knowledge of financial aid, analytical and organization skills, and the ability to work independently and collaboratively within a team.
Ideal candidates will demonstrate strong attention to detail, the ability to troubleshoot discrepancies, effective collaboration with internal and external stakeholders and a commitment to continuously improving financial aid processes.
Position Details:
Schedule: This is a full-time 40-hours per week, 52-weeks per year, limited-term position through December 10, 2027. General working hours are Monday through Friday from 8:00am - 4:30pm. This is a 100% fully remote position and must reside within the state of Wisconsin. Subject to change per Madison College policy.
Benefits: Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).
Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!
This position will be open until filled, with a first consideration date of August 9, 2026, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.
Required Documents (2):
  • Resume
  • Cover Letter

*Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.
Accountabilities:
  • Manages the electronic import of student financial aid records by processing Institutional Student Information Records (ISIRs) and resolving errors to ensure accurate data integration.
  • Manages the electronic import of NSLDS history files and transfer monitor files to ensure financial aid requirements are met.
  • Oversees financial aid system communications by reviewing and processing regulatory file messages to maintain compliance and data integrity.
  • Oversees public and private funding programs by coordinating aid disbursement, troubleshooting eligibility concerns and ensuring compliance with funding requirements.
  • Collaborates with institutional stakeholders by working with relevant units to reconcile funding removals, troubleshoot system issues and streamline financial aid operations to ensure fiscal accountability and accurate transaction entries.
  • Resolves complex financial aid inquiries by responding to escalated concerns via phone, email and written correspondence to provide clear and accurate information to students, staff or leadership.
  • Ensures compliance with financial aid regulations by testing system updates, identifying potential impacts on processes and recommending necessary adjustments.
  • Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.
  • Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values.
  • Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Knowledge, Skills & Abilities:
  • Knowledge of federal, state and institutional financial aid regulations.
  • Knowledge of financial reconciliation processes and best practices.
  • Skill in data analysis and interpretation.
  • Skill in using and troubleshooting financial aid management systems.
  • Skill in analyzing financial aid records, interpreting regulatory changes and implementing process improvements.
  • Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
  • Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
  • Skill in effectively and respectfully communicating with others.

Minimum Requirements:
  • Associate degree or equivalent working experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
  • 1-3 years of relevant experience

Preferred Work Experience:
  • Direct financial aid experience

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.
To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.
Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

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