Description
Job Title: Accounting Specialist
Department: Accounting
Reports To: Accounts Receivable Supervisor
Date: November 6, 2025
Job Summary:
The Accounting Specialist provides support for various day-to-day Accounting and Finance functions with a considerable level of responsibility. The primary focus of this role is on Accounts Receivable, this includes managing invoicing, monitoring outstanding balances, ensuring timely collections, and maintaining accurate customer account records, process improvement, budget preparation and analysis, etc. Attention to detail, communication skills, time management, problem-solving ability, analytical thinking, organizational skills, customer service orientation, and adaptability & innovation are critical to success in this role.
Vista Care provides services to individuals with intellectual and developmental disabilities (I/DD) in six states. Driven by a mission to serve more people, better, while keeping them in our hearts and actions at all times, each team member has an impact on individuals supported.
Duties/Responsibilities:
- Accounts Receivable:
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- Experienced Medicaid/Publicaid billing (multistate a preference).
- Process and record billing accurately and in a timely manner.
- Monitor and manage aging accounts, following up on overdue billing, denials/rejections, and other discrepancies.
- Reconcile accounts receivable transactions to ensure proper documentation and reporting.
- Upload weekly/monthly billing imports to NetSuite within one business day of completing billing.
- Complete weekly and monthly billing for assigned entities.
- Assist in the preparation of monthly, quarterly, and annual revenue reports.
- Complete monthly billing within established timelines.
- Accurately post all payments received within established timelines and processes.
- General Ledger (GL) Accounting:
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- Post journal entries to the general ledger on a monthly basis.
- Reconcile bank accounts, credit card statements, and other GL accounts.
- Assist in the preparation of month-end and year-end closing processes.
- Ensure accurate and timely financial reporting in compliance with company policies.
- Prepare schedules for financial statement preparation and external audits.
- Other Tasks/Priorities:
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- Assist with budget preparation and variance analysis.
- Prepare financial reports and analysis to support decision-making processes.
- Analyze financial data to identify trends, anomalies, and opportunities for improvement.
- Monitor cash flow and assist in forecasting future financial performance.
- Process and review Credit card transitions in a timely manner.
- Support management in financial planning and strategy development.
- Performs other duties as assigned by Vista Care leadership.
Qualifications and Experience:
- Must be at least 18 years of age.
- 1-3 years work experience in accounting and/or finance. (Salary commensurate with experience).
- Proficiency in computer technology including, but not limited to: Microsoft Excel, Google Workspace, NetSuite, and accounts payable systems.
- Multi state Medicaid/Publicaid billing experience is highly preferred.
- SAP Concur experience preferred.
- Mastery of basic accounting principles.
- Critical thinking and the ability to make effective decisions that align with Vista Care Mission, Vision, and Values.
- Ability to work independently.
- Ability to prioritize tasks.
- Attention to detail and exceptional organizational skills.
- Excellent interpersonal skills
- Maintains a high degree of professionalism, including maintaining professional boundaries and adherence to confidentiality.
- Ability to function well in a high-paced environment.
- Ability to communicate professionally across all departments.
- Adaptability to organizational changes and the willingness to be a change agent.
Education:
- Bachelor's degree in Accounting or related field with 1-3+ years of work experience A/R with a focus on Medicaid/Public Aid billing preferred.
Working Conditions/Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer/laptop.
- In-person, hybrid, or fully remote available.
- May be required to work non-traditional hours to meet the demands of a 24/7 business operation.
- Requires repetitive manual and finger dexterity and eye-hand coordination, the ability to use all office equipment.
- Must be able to remain awake and alter for the duration of each shift.
- Prompt and regular attendance is required.
