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Financial Administrative Assistant Jobs (NOW HIRING)

MIT

Administrative Assistant 2, ROTC Army

Cambridge, MA · On-site

$32.90/hr

Administrative Assistant 2, ROTC Army Job Number: 25701 Functional Area: Administration Department ... financial, administrative, and asset management functions. This includes coordinating high ...

Hulsbosch Dairy Farm

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... daily financial operations. If you are a flexible puzzle-solver who loves having a hand in ... Direct Support & Administrative Partnership. Wear Multiple Hats: Assist the Executive Director with ...

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Financial Administrative Assistant information

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How much do financial administrative assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for financial administrative assistant in the United States is $23.34, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $26.20 per hour, depending on experience, location, and employer.

What is a financial administrative assistant?

Financial Administrative Assistants are professionals who provide support to finance departments by handling administrative tasks such as managing invoices, preparing financial reports, maintaining records, and assisting with budgeting processes. They help ensure the smooth operation of an organization's financial activities by coordinating communication, scheduling meetings, and processing paperwork. Their role is essential for maintaining accurate financial records and supporting accountants or financial managers with day-to-day tasks.

What are some common challenges financial administrative assistants face when supporting multiple departments?

Financial Administrative Assistants often juggle tasks for several departments, which can lead to competing priorities and tight deadlines. Effective time management and clear communication are essential to ensure that all requests are handled efficiently and accurately. Additionally, adapting to different departmental workflows and maintaining confidentiality with sensitive financial data are crucial for success in this role. Building strong relationships with team members can also help streamline processes and reduce misunderstandings.

What are the key skills and qualifications needed to thrive as a financial administrative assistant, and why are they important?

To thrive as a Financial Administrative Assistant, you need strong organizational skills, attention to detail, and a background in basic accounting or finance, often supported by an associate degree or relevant coursework. Familiarity with accounting software (such as QuickBooks or SAP), Microsoft Excel, and office management systems is typically required. Excellent communication, problem-solving abilities, and discretion with sensitive information make candidates stand out in this role. These skills and qualities are crucial for ensuring accurate financial records, efficient workflow, and reliable support for finance teams.

What is the difference between Financial Administrative Assistant vs Bookkeeper?

AspectFinancial Administrative AssistantBookkeeper
Primary RoleSupports financial operations, manages schedules, handles correspondenceMaintains financial records, processes transactions, reconciles accounts
Required SkillsAdministrative skills, basic accounting knowledge, communicationAccounting skills, attention to detail, proficiency with bookkeeping software
Work EnvironmentOffice setting, administrative departmentsAccounting or finance departments, small business offices
CertificationsOften not required, but some may have administrative or finance certificationsBookkeeping certifications (e.g., QuickBooks Certified User)

While both roles support financial functions, a Financial Administrative Assistant primarily handles administrative tasks related to finance, such as scheduling and correspondence, whereas a Bookkeeper focuses on maintaining accurate financial records and processing transactions. The roles often overlap in skills and work environment, but their core responsibilities differ.

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Financial Administrative Assistant jobs near you
Infographic showing various Financial Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 85% Full Time, 13% Part Time, and 2% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $48,554 per year, or $23.3 per hour.

Administrative Assistant 2, ROTC Army

MIT

Cambridge, MA • On-site

$32.90/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Administrative Assistant 2, ROTC Army

Job Number: 25701

Functional Area: Administration

Department: Military Science

School Area: Chancellor's

Pay Range Minimum: $27.00

Pay Range Maximum: $32.90

Employment Type: Full-time (Hybrid)

Employment Category: Non-Exempt

Visa Sponsorship Available: No

Pay Grade: 5

Job Description

ADMINISTRATIVE ASSISTANT II, Army ROTC, to provide complex and diverse administrative support for the Department of Military Science. Serving as a high-level individual contributor, will act as the primary administrative bridge between the Institute and the Army ROTC cadre, which includes various military and civilian personnel, as well as students and Cadets from nine affiliated colleges and universities. Under minimal supervision, will provide sole administrative support, anticipating and initiating actions regarding daily office operations. This requires a deep knowledge of Institute departments and work-area policies. Key responsibilities include responding to complex inquiries, triaging visitors; ensuring that all administrative issues are addressed and resolved with discretion; and resolving technical problems as they arise and determining appropriate courses of action by interpreting precedents and past practices. A critical component of this role is managing logistical projects that require coordination across multiple stakeholders. As the military cadre are not MIT employees, this position serves as the essential link for all MIT-related financial, administrative, and asset management functions. This includes coordinating high-visibility events and providing logistical support for off-campus recruitment efforts.

REQUIRED: High school diploma or its equivalent; a minimum of three years of administrative, office, or relevant experience; proficiency with standard office software; demonstrated strong organizational skills; and the ability to interact respectfully and professionally with a diverse community of students, faculty, and military personnel.

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About MIT Human Resources

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Our mission is to advance a vibrant and diverse work community where individuals and groups thrive and contribute to MIT's excellence. We offer Support, Services, and Programs to enhance your work life. We're here to help. MIT is committed to helping employees achieve a healthy balance between their careers and the full lives they lead off-campus. Explore all of MIT's Work & Life resources, including MyLife Services, which provides 24/7 access to a network of experts available to help with life’s challenges.

Industry

Human resource programs administration

Company size

1 - 10 Employees

Headquarters location

Cambridge, MA, US

Year founded

2014

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