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Financial Administrative Assistant Jobs (NOW HIRING)

INRIA Bordeaux Sud-Ouest

Assistant administratif (H/F)

$18.50 - $24.75/hr

Administrative Assistant Mission Assigned The administrative assistant provides administrative ... Main Activities Financial Management * Ensure budgetary follow-up of the departments, contributing ...

Beacon College

Administrative Assistant

Leesburg, FL

$45K - $50K/yr

Provide financial administrative support, including processing purchase orders, tracking expenses ... processes. * Assist with resolving routine administrative issues by following established ...

New

Hulsbosch Dairy Farm

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Administrative Assistant

Greensburg, IN · On-site

$22 - $26/hr

... Financial Support ● Assist with new vendor screening and onboarding ● Maintain vendor files and documentation ● Cross-train to process invoices in QuickBooks when needed ● Assist with ...

Workway, Inc.

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Financial Advisor Administrative Assistant

Addison, TX · On-site

$50K - $55K/yr

Currently, we have an Administrative Assistant opportunity with a Wealth and Financial Advisor company in North Dallas. The Administrative Assistant is responsible for the specific duties listed ...

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Financial Administrative Assistant information

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How much do financial administrative assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for financial administrative assistant in the United States is $23.34, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $26.20 per hour, depending on experience, location, and employer.

What are some common challenges financial administrative assistants face when supporting multiple departments?

Financial Administrative Assistants often juggle tasks for several departments, which can lead to competing priorities and tight deadlines. Effective time management and clear communication are essential to ensure that all requests are handled efficiently and accurately. Additionally, adapting to different departmental workflows and maintaining confidentiality with sensitive financial data are crucial for success in this role. Building strong relationships with team members can also help streamline processes and reduce misunderstandings.

What is the difference between Financial Administrative Assistant vs Bookkeeper?

AspectFinancial Administrative AssistantBookkeeper
Primary RoleSupports financial operations, manages schedules, handles correspondenceMaintains financial records, processes transactions, reconciles accounts
Required SkillsAdministrative skills, basic accounting knowledge, communicationAccounting skills, attention to detail, proficiency with bookkeeping software
Work EnvironmentOffice setting, administrative departmentsAccounting or finance departments, small business offices
CertificationsOften not required, but some may have administrative or finance certificationsBookkeeping certifications (e.g., QuickBooks Certified User)

While both roles support financial functions, a Financial Administrative Assistant primarily handles administrative tasks related to finance, such as scheduling and correspondence, whereas a Bookkeeper focuses on maintaining accurate financial records and processing transactions. The roles often overlap in skills and work environment, but their core responsibilities differ.

What are the key skills and qualifications needed to thrive as a financial administrative assistant, and why are they important?

To thrive as a Financial Administrative Assistant, you need strong organizational skills, attention to detail, and a background in basic accounting or finance, often supported by an associate degree or relevant coursework. Familiarity with accounting software (such as QuickBooks or SAP), Microsoft Excel, and office management systems is typically required. Excellent communication, problem-solving abilities, and discretion with sensitive information make candidates stand out in this role. These skills and qualities are crucial for ensuring accurate financial records, efficient workflow, and reliable support for finance teams.

What is a financial administrative assistant?

Financial Administrative Assistants are professionals who provide support to finance departments by handling administrative tasks such as managing invoices, preparing financial reports, maintaining records, and assisting with budgeting processes. They help ensure the smooth operation of an organization's financial activities by coordinating communication, scheduling meetings, and processing paperwork. Their role is essential for maintaining accurate financial records and supporting accountants or financial managers with day-to-day tasks.
More about Financial Administrative Assistant jobs
What cities are hiring for Financial Administrative Assistant jobs? Cities with the most Financial Administrative Assistant job openings:
What are the most commonly searched types of Financial Administrative jobs? The most popular types of Financial Administrative jobs are:
What states have the most Financial Administrative Assistant jobs? States with the most job openings for Financial Administrative Assistant jobs include:
What job categories do people searching Financial Administrative Assistant jobs look for? The top searched job categories for Financial Administrative Assistant jobs are:
Financial Administrative Assistant jobs near you
Infographic showing various Financial Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $48,554 per year, or $23.3 per hour.

Assistant administratif (H/F)

INRIA Bordeaux Sud-Ouest

Remote

$18.50 - $24.75/hr

Other

Posted 9 days ago

Job description

Administrative Assistant Job Description

Mission Assigned The administrative assistant provides administrative support to managers and members of the departments they are responsible for. They facilitate communication with all other interlocutors of the institute and external partners. They contribute to the organization of the life of the departments and the good application of budgetary, financial, administrative, and human resources rules.

The administrative assistant is mainly responsible for contributing to the smooth running of the transfer, innovation, and partnership service.

Main Activities Financial Management

  • Ensure budgetary follow-up of the departments, contributing to the effective management of resources and the preparation of budgetary deadlines
  • Ensure the follow-up of contracts/service provision contracts, follow the payment of suppliers
  • Create and manage dashboards and indicators

Organization

  • Organize and facilitate meetings of the departments, seminars, and internal or external events, ensuring their logistics and smooth running;
  • Manage professional travel for department members (transport and accommodation, …);
  • Implement administrative, financial, and human resources procedures: conduct surveillance, apply, and transmit information to the concerned persons.
  • Ensure the interface of the service with different internal and external actors
  • Write and update communication materials
  • Ensure the preparation and follow-up of files related to the activities of the departments, ensuring their classification and archiving
Profile Sought
  • Knowledge of financial management principles
  • Sense of organization, initiative, and prioritization of tasks
  • Mastery of office, collaborative tools, and management tools
  • Ability to work in a team, communicate effectively, and adapt to a constantly evolving environment
  • Sense of service, pedagogy, and diplomacy
  • Fluency in written and spoken English (A2 level minimum)
  • Additional skills:
    • Appetite for supporting innovation projects of the scientific community
    • Knowledge of public procedures will facilitate your onboarding
Additional Information

The position is open for a 6-month renewable fixed-term contract

Special Conditions of Exercise

Defense Security: This position may be assigned to a restricted area zone (ZAR), as defined in Decree No. 2011-1425 relating to the protection of the scientific and technical potential of the nation (PPST). Access authorization to a zone is issued by the head of the establishment, after favorable ministerial advice, as defined in the order of July 3, 2012, relating to the PPST. A ministerial unfavorable opinion for a position assigned to a ZAR would result in the cancellation of the recruitment.

Position Status

Vacant as of September 1, 2026

Reference Occupation

Secretary

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