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Financial Administrative Assistant Jobs (NOW HIRING)

Expanding Hope Counseling Services, LLC

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Administrative Assistant

La Crosse, WI · On-site

$20 - $25/hr

Administrative Assistant Job Summary We are seeking a detail-oriented and organized Administrative ... Perform basic bookkeeping and financial administrative tasks, including recording payments ...

New

Expanding Hope Counseling Services, LLC

Be Seen First

Administrative Assistant

La Crosse, WI · On-site

$20 - $25/hr

Administrative Assistant Job Summary We are seeking a detail-oriented and organized Administrative ... Perform basic bookkeeping and financial administrative tasks, including recording payments ...

New

4pconsultinginc

Administrative Assistant II

Atlanta, GA · On-site

$17.25 - $23.25/hr

Administrative Assistant II - Project Shared Services (PSS) Location: Atlanta, GA 30308 Duration: 3 ... Financial & Administrative Support * Process invoices, expenses, and timekeeping entries using ...

Monarchcasino

Finance Administrative Assistant

Atlantis, FL

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... for financial documents. Assist with data gathering. Handle confidential information with ... Minimum of 1 years of administrative experience, preferably in a finance or accounting department.

INRIA Bordeaux Sud-Ouest

Assistant administratif (H/F)

$18.50 - $24.75/hr

Administrative Assistant Mission Assigned The administrative assistant provides administrative ... Main Activities Financial Management * Ensure budgetary follow-up of the departments, contributing ...

Beacon College

Administrative Assistant

Leesburg, FL · On-site

$45K - $50K/yr

Provide financial administrative support, including processing purchase orders, tracking expenses ... processes. * Assist with resolving routine administrative issues by following established ...

Road & Rail Services

Administrative Assistant

Kansas City, KS

$17.25 - $23.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Administrative Assistant will work closely with site management and corporate teams to support ... or similar financial administrative responsibilities is a plus. Why Road & Rail Services? Road ...

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Financial Administrative Assistant information

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How much do financial administrative assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for financial administrative assistant in the United States is $23.34, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $26.20 per hour, depending on experience, location, and employer.

What is a financial administrative assistant?

Financial Administrative Assistants are professionals who provide support to finance departments by handling administrative tasks such as managing invoices, preparing financial reports, maintaining records, and assisting with budgeting processes. They help ensure the smooth operation of an organization's financial activities by coordinating communication, scheduling meetings, and processing paperwork. Their role is essential for maintaining accurate financial records and supporting accountants or financial managers with day-to-day tasks.

What are some common challenges financial administrative assistants face when supporting multiple departments?

Financial Administrative Assistants often juggle tasks for several departments, which can lead to competing priorities and tight deadlines. Effective time management and clear communication are essential to ensure that all requests are handled efficiently and accurately. Additionally, adapting to different departmental workflows and maintaining confidentiality with sensitive financial data are crucial for success in this role. Building strong relationships with team members can also help streamline processes and reduce misunderstandings.

What are the key skills and qualifications needed to thrive as a financial administrative assistant, and why are they important?

To thrive as a Financial Administrative Assistant, you need strong organizational skills, attention to detail, and a background in basic accounting or finance, often supported by an associate degree or relevant coursework. Familiarity with accounting software (such as QuickBooks or SAP), Microsoft Excel, and office management systems is typically required. Excellent communication, problem-solving abilities, and discretion with sensitive information make candidates stand out in this role. These skills and qualities are crucial for ensuring accurate financial records, efficient workflow, and reliable support for finance teams.

What is the difference between Financial Administrative Assistant vs Bookkeeper?

AspectFinancial Administrative AssistantBookkeeper
Primary RoleSupports financial operations, manages schedules, handles correspondenceMaintains financial records, processes transactions, reconciles accounts
Required SkillsAdministrative skills, basic accounting knowledge, communicationAccounting skills, attention to detail, proficiency with bookkeeping software
Work EnvironmentOffice setting, administrative departmentsAccounting or finance departments, small business offices
CertificationsOften not required, but some may have administrative or finance certificationsBookkeeping certifications (e.g., QuickBooks Certified User)

While both roles support financial functions, a Financial Administrative Assistant primarily handles administrative tasks related to finance, such as scheduling and correspondence, whereas a Bookkeeper focuses on maintaining accurate financial records and processing transactions. The roles often overlap in skills and work environment, but their core responsibilities differ.

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What cities are hiring for Financial Administrative Assistant jobs?

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What are the most commonly searched types of Financial Administrative jobs?

The most popular types of Financial Administrative jobs are:

What states have the most Financial Administrative Assistant jobs?

States with the most job openings for Financial Administrative Assistant jobs include:

What job categories do people searching Financial Administrative Assistant jobs look for?

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Financial Administrative Assistant jobs near you
Infographic showing various Financial Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $48,554 per year, or $23.3 per hour.

Administrative Assistant

Expanding Hope Counseling Services, LLC

La Crosse, WI • On-site

$20 - $25/hr

Part-time

This job post has expired today. Applications are no longer accepted.

Job description

Administrative Assistant

Job Summary 

We are seeking a detail-oriented and organized Administrative Assistant with strong insurance billing and bookkeeping skills to support daily office operations, client services, and financial administration. The ideal candidate is professional, dependable, accurate, and comfortable managing multiple priorities. 

Key Responsibilities 

  • Manage referrals, client intakes, and insurance verification. 
  • Handle insurance billing from claim submission through payment, including: 
  • Submit and track insurance claims. 
  • Verify benefits and eligibility. 
  • Monitor claim status and follow up on unpaid claims. 
  • Research and resolve claim denials and billing issues. 
  • Correct and resubmit denied or rejected claims as needed. 
  • Post payments and maintain accurate client accounts. 
  • Follow up on outstanding insurance and client balances. 
  • Communicate with insurance companies regarding claims and reimbursement. 
  • Maintain accurate billing records and documentation. 
  • Maximize timely and accurate reimbursement for services provided. 
  • Perform basic bookkeeping and financial administrative tasks, including recording payments, reconciling accounts, tracking expenses, and maintaining accurate financial records. 
  • Answer phones, emails, and other correspondence. 
  • Schedule appointments and maintain calendars. 
  • Prepare documents and maintain electronic and paper records. 
  • Greet clients and provide excellent customer service. 
  • Manage office supplies and maintain an organized, welcoming office environment. 
  • Assist with data entry and database management. 
  • Manage Facebook and Instagram content with team support. 
  • Maintain confidentiality and provide administrative support as needed. 

Qualifications 

  • Previous insurance billing experience required. 
  • Experience with insurance claims, denials, eligibility verification, and account follow-up. 
  • Basic bookkeeping and accounting skills required. 
  • Experience with payment posting, account reconciliation, and maintaining financial records preferred. 
  • Prior administrative or office experience preferred. 
  • Proficiency with Microsoft Office, especially Excel. 
  • Experience with Simple Practice preferred. 
  • Strong attention to detail, organization, communication, and follow-through. 
  • Ability to work independently and manage multiple priorities. 
  • Professional demeanor and excellent customer service skills. 
  • Social media experience preferred. 
  • Associate or bachelor’s degree preferred. 

Schedule & Pay 

  • Part-time: 20–25 hours per week 
  • $21–$25 per hour, based on experience and qualifications. 
  • Primarily office-based during standard business hours. 
  • Occasional additional hours may be required during busy periods.