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Financial Administrative Assistant Jobs (NOW HIRING)

KeyStaff

Administrative Assistant

Tallahassee, FL

$21 - $23/hr

Finance and Accounting Reports To: Director of Finance and Accounting Starting Salary (DOE): $21 ... Administrative Assistant to provide direct administrative support to the Director of Finance and ...

4pconsultinginc

Administrative Assistant II

Atlanta, GA · On-site

$17.25 - $23.25/hr

Administrative Assistant II - Project Shared Services (PSS) Location: Atlanta, GA 30308 Duration: 3 ... Financial & Administrative Support * Process invoices, expenses, and timekeeping entries using ...

Financial Services Firm

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Financial Services Administrative Assistant

Lynbrook, NY · On-site

We are looking for a proactive and detail-oriented Administrative Assistant who has experience working for a financial services firm. You will hold a crucial role on our team serving as the liaison ...

Robert Half

Administrative Assistant

Pleasantville, NY · On-site

$20 - $23/hr

We are looking for an organized Administrative Assistant to support daily office operations in ... organize financial records and process routine entries. • Monitor and organize office ...

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LoanBud

Administrative Financial Assistant

Manhattan, NY · On-site

$50K - $65K/yr

Administrative Financial Assistant Location: New York City, NY (In-Office) Salary Range: $50,000 - $65,000 About LoanBud LoanBud is a rapidly expanding fintech focused on supporting small businesses ...

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Financial Administrative Assistant information

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How much do financial administrative assistant jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for financial administrative assistant in the United States is $23.34, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $26.20 per hour, depending on experience, location, and employer.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative professionals who support top executives, with salaries reaching over $70,000 annually. Specialized skills, industry experience, and certifications can further increase earning potential in these positions.

What are some common challenges Financial Administrative Assistants face when supporting multiple departments?

Financial Administrative Assistants often juggle tasks for several departments, which can lead to competing priorities and tight deadlines. Effective time management and clear communication are essential to ensure that all requests are handled efficiently and accurately. Additionally, adapting to different departmental workflows and maintaining confidentiality with sensitive financial data are crucial for success in this role. Building strong relationships with team members can also help streamline processes and reduce misunderstandings.

What is the difference between Financial Administrative Assistant vs Bookkeeper?

AspectFinancial Administrative AssistantBookkeeper
Primary RoleSupports financial operations, manages schedules, handles correspondenceMaintains financial records, processes transactions, reconciles accounts
Required SkillsAdministrative skills, basic accounting knowledge, communicationAccounting skills, attention to detail, proficiency with bookkeeping software
Work EnvironmentOffice setting, administrative departmentsAccounting or finance departments, small business offices
CertificationsOften not required, but some may have administrative or finance certificationsBookkeeping certifications (e.g., QuickBooks Certified User)

While both roles support financial functions, a Financial Administrative Assistant primarily handles administrative tasks related to finance, such as scheduling and correspondence, whereas a Bookkeeper focuses on maintaining accurate financial records and processing transactions. The roles often overlap in skills and work environment, but their core responsibilities differ.

What are the key skills and qualifications needed to thrive as a Financial Administrative Assistant, and why are they important?

To thrive as a Financial Administrative Assistant, you need strong organizational skills, attention to detail, and a background in basic accounting or finance, often supported by an associate degree or relevant coursework. Familiarity with accounting software (such as QuickBooks or SAP), Microsoft Excel, and office management systems is typically required. Excellent communication, problem-solving abilities, and discretion with sensitive information make candidates stand out in this role. These skills and qualities are crucial for ensuring accurate financial records, efficient workflow, and reliable support for finance teams.

How much do finance administrators make?

Finance administrators, also known as financial administrative assistants, typically earn a median annual salary of around $45,000 to $55,000, depending on experience, location, and the size of the organization. They often handle tasks such as bookkeeping, data entry, and financial reporting, and may require proficiency with accounting software like QuickBooks or Excel.

What are Financial Administrative Assistants?

Financial Administrative Assistants are professionals who provide support to finance departments by handling administrative tasks such as managing invoices, preparing financial reports, maintaining records, and assisting with budgeting processes. They help ensure the smooth operation of an organization's financial activities by coordinating communication, scheduling meetings, and processing paperwork. Their role is essential for maintaining accurate financial records and supporting accountants or financial managers with day-to-day tasks.

What does a financial admin assistant do?

A financial administrative assistant supports financial operations by managing records, processing invoices, reconciling accounts, and preparing reports. They often use accounting software and require strong organizational skills to ensure accuracy and efficiency in financial tasks.

What is the role of a finance admin assistant?

A financial administrative assistant supports the finance department by handling tasks such as data entry, invoicing, record keeping, and processing payments. They often use accounting software like QuickBooks and require strong organizational and communication skills to ensure accurate financial operations.
More about Financial Administrative Assistant jobs
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Financial Administrative Assistant jobs near you
Infographic showing various Financial Administrative Assistant job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 73% Full Time, 23% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,554 per year, or $23.3 per hour.
FINANCE ADMINISTRATIVE ASSISTANT

FINANCE ADMINISTRATIVE ASSISTANT

Maximum Quality Foods Inc

Linden, NJ • On-site

$18 - $20/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description





Job Description



Maximum Quality Foods, Inc. is an independent foodservice distributor located in Linden, NJ. Family Owned and operated for over 46 years, we are proud to service all of New York, New Jersey, and Delaware, as well as parts of Connecticut, Rhode Island, Pennsylvania, and Maryland.


Job Title: Finance Administrative Assistant FLSA/Grade: Non-Exempt/Hourly

Reports to: Finance Department: Finance


Position Summary:



The Finance Administrative Assistant will be the first point of contact for visitors, customers, and employees, providing excellent service and managing administrative tasks efficiently. You will play a key role in ensuring a smooth and welcoming environment at the reception area by performing the following duties.


The position of Finance Administrative Assistant is not exempt from the overtime provisions of the Federal Fair Labor Standards Act and shall be entitled to overtime compensation for hours worked more than 40 in any one work week.


The Finance Administrative Assistant shall be accountable and supervised by the Finance Manager.

Essential Duties & Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions


Front Desk & Customer Interaction

  • Greet visitors, customers, and employees with a professional, welcoming demeanor; manage sign-ins and issue badges/access credentials.
  • Answer and route phone calls; provide clear information on company products, services, and policies.
  • Handle customer inquiries or direct them to the appropriate department; notify staff of visitor arrivals.
  • Receive and process customer payments (cash, checks, credit cards) and manage pickup order transactions.
  • Record transactions accurately in accounting or order systems; reconcile daily receipts with orders and sales records.
  • Prepare deposit documentation and assist with banking as needed.
  • Enter and verify customer orders; generate invoices, delivery receipts, and order documentation.
  • Confirm pricing, discounts, and payment terms; maintain accurate customer records.
  • Coordinate with sales, warehouse, and production teams to ensure timely and accurate order fulfillment.
  • Assist with accounts receivable/payable reconciliation and month-end reporting.
  • Maintain financial records and documentation; communicate with customers regarding invoices and payments.
  • Manage mail, packages, and office supplies, and maintain a clean, organized reception area.
  • Coordinate meetings, schedules, appointments, events, and special customer visits.
  • Support internal communication across departments, including production and warehouse teams.
  • Maintain organized files, reports, and digital records; perform daily document scanning.
  • Support audits and ensure compliance with company policies, procedures, and internal controls.


Additional Responsibilities

  • Perform other duties as assigned by management.


Competencies:


  • Oral and Written Communication Skills
  • Telephone Etiquette
  • Customer Service
  • Computer literacy
  • Problem solving
  • Organization
  • Professionalism


Work Environment:


  • Office.


Physical Demands:


  • Ability to sit or stand for extended periods.
  • Some light lifting may be required (e.g., handling mail, packages).


Minimum Knowledge, Skills and Abilities:


  • High School Diploma or Equivalent.


Preferred Knowledge, Skills and Abilities:

  • Previous experience in front desk, receptionist, or customer service role, preferably within the food industry.
  • Bilingual in English and Spanish a plus.
  • Familiarity with food safety regulations and office software (e.g., MS Office Suite, phone systems, NCR software). Knowledge of Excel is a plus.


Benefits

  • Health insurance
  • Dental and Vision insurance
  • Paid Time Off
  • 401K
  • Employee discounts on products or services
  • Opportunities for growth and advancement within the company




*The above job description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not to be construed as an employment contract or contract of any kind. Maximum Quality Foods, Inc. is an “At Will” employer. Employees can be re-assigned at any time and given other duties within the corporation. Maximum Quality Foods, Inc. has the right to change, modify, suspend, interrupt or cancel in whole or in part any job function outlined in a job description at any time and without advanced notice to the employee.


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