Finance Operations Assistant Jobs in Fallbrook, CA

Description

ABOUT US:

From the hacienda-style architecture to the lush gardens and scattered artwork, Estancia La Jolla is a true Southern California escape. This former ranch dates back to the late 1800s, a history the property celebrates and honors. In Estancia's 210 casually elegant rooms and suites, this AAA Four Diamond boutique hotel feels like home.

THE JOB:

Assists the Director in managing all finance/accounting, purchasing and IT operations of the organization to include the production of periodic financial reports, oversight of the accounting systems, recordkeeping, and management of the comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the organization's reported financial results and ensure that reported results comply with generally accepted accounting principles (GAAP) as well as state and federal regulations. Helps ensure the integrity of the financial statements critical to the property. Assists with oversight in audits of financial statements by external auditors and regulators and ensures compliance with all reporting requirements. Builds and manages teams effectively. Manages subordinate Finance team members in areas related to finance, financial reporting, internal controls, incentives, accounting, etc. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training team members; planning, assigning, and directing work; appraising performance; rewarding and disciplining team members; addressing complaints and resolving problems. Assists with planning department goals and directs team members to achieve results. Creates a work environment that promotes positivity, teamwork, performance feedback, recognition, mutual respect, and team member satisfaction, while creating a culture of excellence in which all team members strive for maximum performance levels. Ensures staff receives any required training or attends mandatory meetings. Determines work quality expectations and sets deadlines. Manages all assigned general accounting functions which may include performing month-end close process, preparing and booking journal entries, account reconciliations, procurement, shipping & receiving, inventory, variance analysis, project management and maintaining fixed asset records. Ensures the month close is completed accurately and within the monthly close cycle, including the preparation and review of all Balance Sheet account reconciliations and key accruals. Assists with preparation of annual budget and monthly forecasts. Prepares reports generated by the department, including monthly, quarterly, and yearly reports. Reviews revenue reports produced by all departments. Utilizes corporate approved computer programs to analyze forecasts, cost and revenue reports. Makes decisions and takes action based on that information to maximize profitability. May perform or oversee internal audit functions such as review of daily refunds and Daily Revenue Reports. Directs the development and implementation of internal controls to ensure the security of property assets and the accurate recording of assets, liabilities, income, expenses and other transactions. Assists with audit of internal financial controls to ensure compliance with SOP's to include purchasing, cash handling, receipts, disbursements, payroll and team member records related to waivers, expense reimbursement, bonuses, incentives, etc. Maintains and improves financial and accounting policies and procedures; modifies organizational structure to improve operations and services delivery. Ensures monthly and quarterly tax payments and reports are prepared accurately and reported in a timely manner. Ensures all property licenses and permits are renewed on a timely basis. Monitors all purchases and expenses of the property. Assists department heads with the interpretation of financial data and recommends courses of action to maximize profitability. Provides timely and accurate responses to requests for information from internal and external offices 8. Resolves billing-related customer complaints and anticipates potential problems by reviewing and monitoring complaints, operational issues, business flow and team member performance to ensure high levels of customer satisfaction and quality.

YOU:

To be successful in this position, we're looking for an amazing people connector, who thrives on creating experiences and problem solving. This role as the Assistant Director of Finance requires skills such as patience, empathy, and a desire to provide excellent service for our guests.

OUR CULTURE:

Be part of our award-winning team named TOP Workplace in San Diego 2022-2025 and TOP Workplace USA 2023-2026 by our Team Members. Estancia La Jolla is a part of Noble House Hotels and Resorts offering a collection of luxury hotels and resorts in the Americas. To provide our guests with exceptional service and the most memorable experiences, we look for team members who share our core values. The people who best fit Estancia La Jolla are sharp, hardworking team players. We are looking for candidates with experience in having fun!

The OFFER:

In return, we offer competitive pay, health insurance benefits, Team Member and Family & Friends hotel and restaurant discounts within the Nobel House Hotel & Resorts family, Matching 401k (After 1 year), On-Demand Pay (Earned wage access before payday!) PTO, Complementary Parking, and Meals.

Requirements

Bachelor's degree in Accounting, Finance, or related field required. CPA preferred.

Five years of related and progressively responsible experience with two years supervisory/management experience in similar setting.

Strong knowledge of IT and Purchasing desired.

Possess strong of knowledge of Generally Accepted Accounting Principles (GAAP).

Ability to oversee all aspects of the accounting area including AR, AP, Credit & Collection, Payroll and General Ledger.

Requires ability to lead others in the department by mentoring and providing training that results in staff that meets/exceeds guest expectations and provides a high level of guest satisfaction.

Ability and experience in successfully leading and coordinating staff in a high volume, time sensitive environment. Must have excellent customer service/communication skills to work with guests of various social, cultural, economic and educational backgrounds for the purpose of resolving problems/complaints and providing a high level of guest satisfaction.

Contacts and work materials sometimes contain confidential/sensitive information so requires ability to use discretion.

Requires ability to use computers programmed with accounting software to record, store and analyze information.

Requires ability to oversee ERP system including working with internal and external software support as necessary.

Requires advanced knowledge of MS Office applications (i.e. Excel, Word, PowerPoint, and Outlook) and ability to learn and use telephone and computer systems used at the property.

Ability to sit/stand for long periods of time.

Ability to work on AM, PM, weekend, and holiday shifts as required by operational needs.

The ideal candidate will have:

Experience within a hotel/resort environment

At Estancia La Jolla Hotel & Spa, we take pride in supporting our initiatives towards Diversity, Equity Inclusion, and Accessibility. We have established a hotel committee to bring together a variety of thoughts, perspectives, and expressions - and we would love for you to share yours with the team!

If you enjoy being a part of a team providing an excellent experience for our guests and meeting new people, we invite you to apply!

Estancia La Jolla Hotel & Spa is an equal opportunity employer M/F/V/D

EEO Statement

Noble House Hotels & Resorts are proud to encourage and support an environment where everyone can be a successful team member (come as they are) as their true authentic self. We are an equal-opportunity workplace and employer that does not discriminate based on race, color, disability, gender/sex, sexual orientation, religion, national origin, age, veteran status, or any other protected status. We are committed to building a team (rooted in family) and a workplace where we are all able to be successful based solely on our individual qualifications, experience, abilities, and job performance.