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Filing Manager Jobs in Tennessee (NOW HIRING)

SERVPRO Team Nicholson

Receptionist

Memphis, TN · On-site

$14 - $18.50/hr

Job File Management * Complete FNOL documentation: Verify all customers, COIs, source, and loss data are entered into SERVPRO Office Automation (SOA), ensuring accurate and complete SOA databases.

The Senter Law Firm

Be Seen First

The Senter Law Firm - Legal Assistant

Bristol, TN · On-site

$10 - $13/hr

Experience with CLIO File Management Software. Education : BA/BS preferred. Paralegal certificate preferred or commensurate experience. Responsibilities • Perform full range of paralegal tasks from ...

The Senter Law Firm

Be Seen First

The Senter Law Firm - Legal Assistant

Bristol, TN · On-site

$10 - $13/hr

Experience with CLIO File Management Software. Education : BA/BS preferred. Paralegal certificate preferred or commensurate experience. Responsibilities • Perform full range of paralegal tasks from ...

Varsity Tutors

Basic Computer Literacy Tutor

Nashville, TN · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Varsity Tutors

Basic Computer Literacy Tutor

Knoxville, TN · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Varsity Tutors

Basic Computer Literacy Tutor

Memphis, TN · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Varsity Tutors

Basic Computer Literacy Tutor

Kingsport, TN · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Morgan & Morgan, P.A.

Paralegal

Knoxville, TN · On-site

Performing administrative duties (calendar hearings and deadlines, organize case files, manage logistics) * Maintain pleadings and discovery indexes * Organize exhibits, documents, evidence, briefs ...

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Filing Manager information

What is the 3 month rule for jobs?

The 3 month rule for a Filing Manager typically refers to a probationary period of three months during which employee performance and fit are evaluated. This period allows employers to assess skills, accuracy, and reliability before confirming permanent employment or considering further training. It is common for job roles to have such trial periods to ensure suitability for the position.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What job makes $1,000,000 a year?

Filing managers typically do not earn $1,000,000 annually. High-earning roles that can reach this level include CEOs, investment bankers, and successful entrepreneurs, often requiring extensive experience, leadership skills, and significant responsibility. Such salaries are usually associated with executive positions or business ownership rather than standard managerial roles.

What manager jobs make the most money?

Among management roles, executive positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), and Chief Financial Officer (CFO) tend to have the highest salaries. Other high-paying management jobs include IT managers, engineering managers, and sales managers, especially in large organizations or specialized industries. Salaries often depend on experience, industry, and company size.
What are the most commonly searched types of Filing jobs in Tennessee? The most popular types of Filing jobs in Tennessee are:
What cities in Tennessee are hiring for Filing Manager jobs? Cities in Tennessee with the most Filing Manager job openings:
Filing Manager jobs near you

Receptionist

SERVPRO Team Nicholson

Memphis, TN • On-site

$14 - $18.50/hr

Other

Re-posted 29 days ago

Job description

Description

 Key Responsibilities:: Phones/Scheduling

  1. Answer Phones, provide customer service, and maintain log of all calls: Respond to customers in a courteous and professional manner at all times. Answer questions utilizing the EZ Reference Flipchart, provide information and as required, direct calls to the appropriate person for assistance and track all calls. 
  2. Schedule coordination: Ensure work is scheduled and crews are utilized efficiently, resulting in balanced job scheduling. 
  3. Manage Work-in-Progress (WIP) Board: Ensure staff is updated on daily schedules and job status, resulting in informed crews.
 Key Responsibilities: Job File Management 
  1. Complete FNOL documentation: Verify all customers, COIs, source, and loss data are entered into SERVPRO Office Automation (SOA), ensuring accurate and complete SOA databases.
  2. Prepare job paperwork for Crew/Estimator: Verify all appropriate forms are sent to loss site. 
  3. Enter estimates: Convert Estimator's scope into electronic estimate. 
  4. Job file documentation management: Ensure job files are accurate and contain all required and pre-existing documentation, resulting in job data completed accurately and electronically transferred to COI. 
  5. Job file communications: Ensure daily progress of jobs and pertinent job data is captured as it happens and  communicate with COI regarding satisfaction of referred events, resulting in accurate reporting for job files and COIs, reduced collection issues, and scheduled and completed reservices. 
  6. Confirm subcontractor activity: Ensure timely flow of scheduling, job updates, and payment to/from subcontractors. 
  7. Perform job completions: Ensure correct invoices and complete job file documentation and that customers receive all paperwork. 

Key Responsibilities: Financial Administration
  1. Bill customers for services: Ensure customers receive timely invoices for services performed. 
  2. Process customer payments and prepare deposits: Ensure payments are applied to accounts correctly and timely with accurate paperwork for each deposit, resulting in improved cash flow. Reconcile payments received to deposit amount. Ensure timely commission payment.
  3. Manage Accounts Receivable: Ensure Accounts Receivable is kept current in order to improve cash flow. 
  4. A5. Key Responsibilities: Office Administration 
  5. Maintain file system: Keep appropriate paperwork easily accessible, resulting in an organized file system.
  6. Maintain company calendar/schedule: Ensure meetings are calendared and travel booked, resulting in compliant meeting attendance.
  7. Manage outgoing and incoming mail, e-mail, and faxes: Ensure all correspondence is handled timely and accurately, resulting in correspondence being received by customers, COIs, and Franchise team members.
  8. Review and route Bulletins: Ensure Bulletins are communicated to all appropriate parties and tracked, resulting in compliance with all appropriate bulletins. 
  9. Maintain proper on-hand delivery of office and general supplies: Ensure needed supplies are on-hand, resulting in productive employees.

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