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Filing Manager Jobs in Tennessee (NOW HIRING)

Knox-Precision Holdings LLC

ESCROW ASSOCIATE

Hendersonville, TN · On-site

$18.50 - $23.50/hr

Key Responsibilities: * Assist with escrow processing and file management * Coordinate and organize closing documents * Prepare documentation for real estate transactions * Provide excellent customer ...

Knox-Precision Holdings LLC

ESCROW ASSOCIATE

Collierville, TN · On-site

$17.25 - $22/hr

File Management: * Open and close escrow files efficiently. * Prepare documents for recording and disbursement. * Order payoffs and title reports as necessary. * Maintain communication with clients ...

Knox-Precision Holdings LLC

ESCROW ASSOCIATE

Knoxville, TN · On-site

$16 - $20.50/hr

File Management: * Open and close escrow files efficiently. * Prepare documents for recording and disbursement. * Order payoffs and title reports as necessary. * Maintain communication with clients ...

Servpro

Receptionist

Memphis, TN · On-site

$14 - $18.50/hr

Job File Management * Complete FNOL documentation: Verify all customers, COIs, source, and loss data are entered into SERVPRO Office Automation (SOA), ensuring accurate and complete SOA databases.

SERVPRO Team Nicholson

Receptionist

Memphis, TN

$14 - $18.50/hr

Job File Management * Complete FNOL documentation: Verify all customers, COIs, source, and loss data are entered into SERVPRO Office Automation (SOA), ensuring accurate and complete SOA databases.

Varsity Tutors

Basic Computer Literacy Tutor

Memphis, TN · Remote

$40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Mission Hospital

Director of Supply Chain

Nashville, TN · On-site

$175K - $199K/yr

Execution and implementation of the standardization programs for all material management functions, SMART cleanup, master file standardization, online requisitioning, and EDI, item merge management ...

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Filing Manager information

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Tennessee? The most popular types of Filing jobs in Tennessee are:
What cities in Tennessee are hiring for Filing Manager jobs? Cities in Tennessee with the most Filing Manager job openings:
Filing Manager jobs near you
Administrative Assistant

Administrative Assistant

Kloeckner Metals Corporation

Murfreesboro, TN

$16.25 - $22/hr

Full-time

Posted 20 days ago

Kloeckner Metals rating

7.3

Company rating: 7.3 out of 10

Based on 26 frontline employees who took The Breakroom Quiz

Job description

Job Summary

The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.

Job Responsibilities   

  • Computer Use: Utilize computers for database management, word processing, and other applications
  • Telephone Handling: Answer calls, provide information, take messages, or redirect calls
  • Database Management: Create, maintain, and enter information into databases
  • Filing Systems: Organize and manage paper and electronic filing systems, update documents, and maintain records
  • Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems
  • Visitor and Call Handling: Greet visitors and handle their inquiries or direct them as needed
  • Scheduling: Maintain scheduling and event calendars, and confirm appointments
  • Documentation: Complete forms according to company procedures, and make copies of correspondence or other materials
  • Additional Duties: Perform other related tasks as assigned

Qualifications

  • Computer Skills: Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)
  • Experience: Prior experience in a fast-paced environment
  • Education: High School Diploma or GED
  • Experience: At least 1 year in an administrative support role within a professional setting
  • Communication Skills: Strong verbal and written communication skills
  • Administrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design
  • Effective Communication: Ability to communicate effectively based on the audience’s needs
  • Organizational Skills: Strong organizational and time management abilities

What Kloeckner Metals employees say

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