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Filing Manager Jobs in Arizona (NOW HIRING)

PrePass

Compliance Filings Specialist

Phoenix, AZ · On-site +1

Maintain awareness of filing deadlines to prevent lapses in carrier compliance Requirements Qualifications / Requirements * Minimum 2 years of experience managing multiple federal and state motor ...

PrePass

Compliance Filings Specialist

Phoenix, AZ

Maintain awareness of filing deadlines to prevent lapses in carrier compliance Requirements Qualifications / Requirements * Minimum 2 years of experience managing multiple federal and state motor ...

Magicforce

Mainframe Developer

Phoenix, AZ · On-site

$48.75 - $62.50/hr

Knowledge of Mainframe utilities such as IDCAMS, SORT, and File Manager. * Experience in batch processing and online transaction processing. * Familiarity with version control and change management ...

New

Skipton & Associates Inc

Office Manager

Scottsdale, AZ · On-site

$55K - $65K/yr

Learn and utilize our proprietary claim management software to help track files, manage documentation, and ensure "nothing falls through the cracks." * Client & Inquiry Routing: Enthusiastically ...

Warehouse Manager

Be Seen First

Warehouse Manager

Tempe, AZ · On-site

$80K - $90K/yr

... files, and inventory control · Operate a variety of warehouse equipment including forklifts ... Management Responsibilities Meticulously coordinated manager is to encourage the safe and fast ...

Chubb

ESIS Team Leader, WC

Phoenix, AZ

Manage team performance, including attendance, file quality, service standards, and interpersonal effectiveness. * Ensure reserve adequacy in accordance with ESIS and carrier requirements.

New

Chubb

ESIS Team Leader, WC

Phoenix, AZ · On-site

Manage team performance, including attendance, file quality, service standards, and interpersonal effectiveness. * Ensure reserve adequacy in accordance with ESIS and carrier requirements.

New

Trexis Insurance

Claims Casualty Supervisor

Phoenix, AZ · On-site

$83K - $104K/yr

Proactive File Management. Promoting the prompt and efficient handling of claims emphasizing the importance of timely review of new transfers, demands as well as medical packages. In addition, offers ...

LHH US

Litigation Paralegal

Phoenix, AZ

$65K - $75K/yr

The ideal candidate brings hands on experience with e-filing, discovery management, and trial preparation, is fluent in Excel, and communicates clearly with attorneys, clients, courts, and vendors.

New

LHH US

Litigation Paralegal

Phoenix, AZ

$65K - $75K/yr

The ideal candidate brings hands on experience with e-filing, discovery management, and trial preparation, is fluent in Excel, and communicates clearly with attorneys, clients, courts, and vendors.

New

Varsity Tutors

Basic Computer Literacy Tutor

Glendale, AZ · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Varsity Tutors

Basic Computer Literacy Tutor

Tucson, AZ · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Varsity Tutors

Basic Computer Literacy Tutor

Chandler, AZ · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Varsity Tutors

Basic Computer Literacy Tutor

Gilbert, AZ · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Varsity Tutors

Basic Computer Literacy Tutor

Phoenix, AZ · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Varsity Tutors

Basic Computer Literacy Tutor

Tempe, AZ · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

Varsity Tutors

Basic Computer Literacy Tutor

Mesa, AZ · Remote

$18 - $40/hr

Deep knowledge of computer hardware basics, operating system navigation, file management, internet browsing, email usage, word processing, basic spreadsheets, online safety, and digital communication ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Arizona

Filing Manager information

What is the 3 month rule for jobs?

The 3 month rule for a Filing Manager typically refers to a probationary period of three months during which employee performance and fit are evaluated. This period allows employers to assess skills, accuracy, and reliability before confirming permanent employment or considering further training. It is common for job roles to have such trial periods to ensure suitability for the position.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What job makes $1,000,000 a year?

Filing managers typically do not earn $1,000,000 annually. High-earning roles that can reach this level include CEOs, investment bankers, and successful entrepreneurs, often requiring extensive experience, leadership skills, and significant responsibility. Such salaries are usually associated with executive positions or business ownership rather than standard managerial roles.

What manager jobs make the most money?

Among management roles, executive positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), and Chief Financial Officer (CFO) tend to have the highest salaries. Other high-paying management jobs include IT managers, engineering managers, and sales managers, especially in large organizations or specialized industries. Salaries often depend on experience, industry, and company size.
What are the most commonly searched types of Filing jobs in Arizona? The most popular types of Filing jobs in Arizona are:
What cities in Arizona are hiring for Filing Manager jobs? Cities in Arizona with the most Filing Manager job openings:
Filing Manager jobs near you
Compliance Filings Specialist

Compliance Filings Specialist

PrePass

Phoenix, AZ • On-site, Remote

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 6 days ago

Job description

About PrePass
PrePass® is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates-creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It's what we do best, and we do it to meet the demands of the road every day.
That's why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.
About the Role
We are seeking a highly detail-oriented Compliance Filings Specialist to support the execution of federal and state compliance filings for motor carriers. This role is responsible for completing and managing all filings offered by PrePass, ensuring accuracy, regulatory compliance, and timely submission. The Compliance Filings Specialist works closely with internal teams and customers to gather required information, submit filings, and maintain complete compliance records.
This position is ideal for someone with hands-on experience in transportation compliance filings who thrives in a process-driven, deadline-focused environment.
Essential Responsibilities
Compliance Filings Execution
  • Execute all compliance filings supported by PrePass, including but not limited to:
    • DOT number applications and updates
    • Motor Carrier authority applications and updates
    • FMCSA application changes and corrections
    • BOC-3 filings
    • Unified Carrier Registration (UCR) filings and renewals
    • Texas Department of Motor Vehicles (TxDMV) motor carrier registration (TX DOT)
    • New York Highway Use Tax (NY HUT)
    • Kentucky Weight Distance Tax (KYU)
    • New Mexico Weight Distance Tax (NM WDT)
    • Oregon Weight Distance Tax (OR WDT)
    • Heavy Vehicle Use Tax (HVUT / Form 2290)
    • Biennial updates
    • California Motor Carrier Permit (CA MCP)
    • International Fuel Tax Agreement (IFTA) reporting and renewals
    • International Registration Plan (IRP) registrations and renewals
  • Ensure filings are submitted accurately, completely, and in compliance with applicable federal and state regulations
  • Manage both initial filings and recurring renewals across multiple jurisdictions

Documentation & Data Accuracy
  • Collect, review, and validate carrier information required for filings, including business details, EINs, VINs, and supporting documentation
  • Enter and maintain accurate filing data within internal systems and document repositories
  • Upload confirmations, receipts, and compliance documents with appropriate tracking and expiration details

Customer & Internal Coordination
  • Communicate clearly with customers regarding filing requirements, missing information, and completion status
  • Respond to filing-related questions and provide guidance on next steps or corrections when needed
  • Coordinate with internal teams to align filings with onboarding, renewals, and service timelines

Monitoring & Issue Resolution
  • Track filing progress and follow through on submissions until acceptance is confirmed
  • Identify and resolve rejected filings or required corrections in a timely manner
  • Maintain awareness of filing deadlines to prevent lapses in carrier compliance

Requirements
Qualifications / Requirements
  • Minimum 2 years of experience managing multiple federal and state motor carrier compliance filings from start to finish, including both initial filings and renewals
  • Direct experience handling Form 2290, UCR, BOC-3, and biennial updates
  • Strong attention to detail and ability to manage multiple filings simultaneously
  • Working knowledge of transportation compliance requirements and filing workflows
  • Proficiency with digital systems, document management tools, and data entry
  • Clear written and verbal communication skills
  • Self-motivated with a proactive approach to continuous improvement
  • Comfortable managing multiple concurrent filings with overlapping deadlines across jurisdictions

Bonus Points For
  • Experience executing a broad portfolio of state weight and distance tax filings
  • Prior experience in trucking, logistics, or carrier support environments

Desired Characteristics
  • Highly organized with a strong sense of ownership and accountability
  • Process-driven with a focus on accuracy and consistency
  • Comfortable working with regulatory requirements and deadlines
  • Collaborative mindset with the ability to work across teams
  • Proactive approach to problem solving and continuous improvement

Benefits
How We Will Take Care of You
  • Robust benefit package that includes medical, dental, and vision that start on date of hire.
  • Paid Time Off, to include vacation, sick, holidays, and floating holidays.
  • Paid parental leave.
  • 401(k) plan with employer match.
  • Company-funded "lifestyle account" upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).
  • Tuition Reimbursement Program.
  • Voluntary benefits, to include, but not limited to Legal and Pet Discounts.
  • Employee Assistance Program (available at no cost to you).
  • Company-sponsored and funded "Culture Team" that focuses on the Physical, Mental, and Professional well-being of employees.
  • Community Give-Back initiatives.
  • Culture that focuses on employee development initiatives.
  • Company-wide bonus and commission plans.

Join Us
At PrePass, our mission drives us.
We invest in relationships. We challenge ourselves to innovate and improve. We win together. Simply put, we live our Core Values.
Ready to help move the transportation industry forward? Join us and let's drive progress-together.

Apply