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Filing Manager Jobs in Maricopa, AZ (NOW HIRING)

Quintairos Prieto Wood and Boyer PA

File Clerk

Scottsdale, AZ · On-site

$16.50 - $20/hr

A., a multi-office national defense firm, is seeking a professional and dependable File Clerk for ... Greet and assist office visitors and manage front desk communications * Answer and route incoming ...

Amwins

Medical Claims Manager

Phoenix, AZ · Hybrid

File Management: Manages and oversees the filing process for Stop Loss Claims within the Claims Department. * Subject Matter Expertise: Serves as a trusted resource on complex claim submissions ...

Amwins

Medical Claims Manager

Tempe, AZ · Hybrid

File Management: Manages and oversees the filing process for Stop Loss Claims within the Claims Department. * Subject Matter Expertise: Serves as a trusted resource on complex claim submissions ...

Amwins

Medical Claims Manager

Mesa, AZ · Hybrid

File Management: Manages and oversees the filing process for Stop Loss Claims within the Claims Department. * Subject Matter Expertise: Serves as a trusted resource on complex claim submissions ...

PrePass

Compliance Filings Specialist

Phoenix, AZ · On-site

Maintain awareness of filing deadlines to prevent lapses in carrier compliance Requirements Qualifications / Requirements * Minimum 2 years of experience managing multiple federal and state motor ...

Amwins

Self-Funded Claims Manager

Phoenix, AZ · Hybrid

File Management: Manages and oversees the filing process for Stop Loss Claims within the Claims Department. * Subject Matter Expertise: Serves as a trusted resource on complex claim submissions ...

Amwins

Self-Funded Claims Manager

Scottsdale, AZ · Hybrid

File Management: Manages and oversees the filing process for Stop Loss Claims within the Claims Department. * Subject Matter Expertise: Serves as a trusted resource on complex claim submissions ...

IICRC

Job File Coordinator

Buckeye, AZ · On-site

$18/hr

Working closely with Project Managers to ensure thorough and accurate project documentation from ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

SERVPRO

Job File Coordinator

Buckeye, AZ · On-site

$18/hr

Work closely with Project Managers to ensure thorough and accurate project documentation from ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

Salvation Army

Pathway of Hope Case Manager

Chandler, AZ · On-site

$19.75 - $25.25/hr

Excellent detail, organization and file management skills * Demonstrated dependability, maturity, and initiative; must be able to maintain program/guest/agency confidentiality and treat each ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.
Filing Manager jobs near you

Product Filing Analyst II

Berkshire Hathaway GUARD Insurance Companies

Scottsdale, AZ • On-site, Remote

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 2 days ago

Job description

OverviewGood Things Start Here. Good things are happening at Berkshire Hathaway GUARD Insurance Companies- and you can be part of it! We are an A+ (Superior) rated, nationwide Property & Casualty insurer backed by Berkshire Hathaway. With supportive leadership, collaborative teams, and opportunities to grow, GUARD is a place where people build meaningful, longterm careers. Good Things You Can Count On.
  • Hybrid schedule: 2 days remote / 3 inoffice
  • Predictable hours (no nights, weekends, or holidays)
  • Competitive pay + generous PTO
  • Medical, dental & vision starting day one
  • 401(k), tuition reimbursement & longevity bonuses
ResponsibilitiesThe Product Filing Analyst II is responsible for preparing, submitting, and maintaining insurance product filings across multiple states and lines of business. This role works with a high level of independence to ensure filings meet state requirements, are approved on time, and are implemented correctly. You will regularly partner with Product, Actuarial, Compliance, Underwriting, and IT teams to support new product launches and updates to existing programs.

What You'll Do

  • Prepare, submit, and manage rate, rule, and form filings across multiple jurisdictions.
  • Manage the full lifecycle of filings, including objections, revisions, withdrawals, and approvals.
  • Review state requirements and determine the appropriate filing approach.
  • Draft filing support materials, including memoranda, responses to regulators, and implementation guidance.
  • Respond to regulator questions and objections in a timely and accurate manner.
  • Coordinate with internal teams to implement approved filings.
  • Monitor bureau updates (ISO, NCCI) and assess impact to current programs.
  • Maintain accurate records of filings, including tracking logs, state exceptions, and supporting documentation.
  • Provide clear updates to stakeholders on filing status, timelines, and potential issues.
  • Support onboarding and training of new team members as needed.
Qualifications

What You'll Bring

Education 

  • Bachelor's degree or equivalent experience preferred. 

Experience 

  • 3-5 years of experience in insurance product filings or a related role
  • Experience handling multi-state rate, rule, and form filings
  • Experience responding to regulator objections and information requests
  • Working knowledge of commercial insurance products, SERFF, state regulations, ISO, and NCCI

Skills & Competencies 

  • Able to manage filings across multiple lines of business with minimal oversight
  • Strong attention to detail and accuracy
  • Organized with the ability to track and manage multiple filings at once
  • Clear and professional written and verbal communication
  • Strong problem-solving skills and judgment
  • Ability to work effectively with cross-functional teams
  • Proficient in Microsoft Excel, Word, and related tools
 Work Authorization:Applicants must be authorized to work in the United States without current or future sponsorship requirements. Primary Locations:This role may be based out of any of our office locations, including:New York, NY; Parsippany, NJ; Philadelphia, PA; Conshohocken, PA; WilkesBarre, PA; Alpharetta, GA; Rosemont, IL; Plano, TX; Scottsdale, AZ; and Rancho Cordova, CA. 

Interview Integrity Notice: Berkshire Hathaway GUARD is committed to a fair and consistent hiring process. Candidates are expected to participate independently in interviews. Unauthorized recording, transcription, AI note-taking, or AI interview assistance tools may not be used during interviews without prior approval.

Employment Type: FULL_TIME

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