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Filing Coordinator Jobs in Arizona (NOW HIRING)

Project Coordinator

Phoenix, AZ ยท On-site

$50K - $80K/yr

POSITION SUMMARY The Project Coordinator serves as a critical link between estimating, project ... Maintain organized electronic project files and logs * Track and record key project data, including ...

Project Coordinator

Phoenix, AZ ยท On-site

$50K - $80K/yr

POSITION SUMMARY The Project Coordinator serves as a critical link between estimating, project ... Maintain organized electronic project files and logs * Track and record key project data, including ...

Project Coordinator

Phoenix, AZ ยท On-site

$50K - $80K/yr

POSITION SUMMARY The Project Coordinator serves as a critical link between estimating, project ... Maintain organized electronic project files and logs * Track and record key project data, including ...

Project Coordinator

Phoenix, AZ ยท On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Responsible to ensure project files are maintained current. In addition, provide copies of ... Previous project coordination experience required * Construction industry experience preferred but ...

Coordinates the preparation and maintenance of ACA files in accordance with accreditation standards and assists the department to ensure the facility is audit ready at all times. * Assists with ...

Fleet Coordinator

Scottsdale, AZ ยท On-site

$27 - $32/hr

  • Medical

  • Retirement

  • PTO

The Fleet Coordinator develops and implements standardized methods for tracking equipment ... Prepare and file Federal Heavy Vehicle Use Tax (HVUT) Form 2290 returns and maintain Schedule 1 * ...

Fleet Coordinator

Scottsdale, AZ

$27 - $32/hr

  • Medical

  • Retirement

  • PTO

The Fleet Coordinator develops and implements standardized methods for tracking equipment ... Prepare and file Federal Heavy Vehicle Use Tax (HVUT) Form 2290 returns and maintain Schedule 1 * ...

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Project Coordinator - Subcontractor

Chandler, AZ ยท On-site

$60K - $80K/yr

  • Medical

  • Dental

  • Vision

On-site, in-office position Position Summary The Project Coordinator supports the project ... Track Arizona 20-day preliminary notices - monitor prelims filed against projects, maintain prelim ...

HR Coordinator

Chandler, AZ ยท Hybrid

$24 - $27/hr

The Human Resources Coordinator provides administrative and operational support to the Human ... Maintain accurate and confidential employee personnel files, both electronic and paper. * Assist ...

Showing results 21-40

Filing Coordinator information

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.
What are the most commonly searched types of Filing jobs in Arizona? The most popular types of Filing jobs in Arizona are:
What cities in Arizona are hiring for Filing Coordinator jobs? Cities in Arizona with the most Filing Coordinator job openings:

Site Coordinator/Administration

Khalsa Montessori Elementary School

Phoenix, AZ โ€ข On-site

$18.50 - $20/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago


Job description

Khalsa Montessori School is seeking a dedicated, reliable, On-Site Coordinator who provides support to the teaching staff and School Director. This role acts as a liaison between parents, staff members and all other school administrators. Candidates must have excellent verbal and written communication skills, be personable, flexible, detail oriented, and organized. A valid IVP Fingerprint Clearance Card (FCC-IVP) and background check will be required to begin.

Primary Responsibilities:
  • General duties include filing, answering phones, responding to email communications, maintaining community updates and events via various forms of communication.
  • Facilitating communication with prospective and current parents.
  • Maintain student records, follow up communication with parents of absent students. Complete regular audits of attendance records to ensure accuracy.
  • Organizing all student files and enrollment paperwork. This includes processing student enrollment applications, follow up communication with parents during the enrollment process, scheduling appointments, creating files for new students and auditing student files for missing information.
  • Maintain Google calendar for substitutes, PTO requests, classroom observations, parent meetings, and school events.
  • Ordering office supplies and coordinating with facilities maintenance requests.
  • Update and Maintain student files.
  • Immunization Records tracking.
  • Maintain and update Emergency School Protocols, such as fire and lockdown drills.
  • Receive and distribute deliveries.
  • Facilitating the sign ups for extracurricular activities and assembling resources for these instructors (elementary campus only).
  • Assisting students with medications and calling parents regarding student illness.
  • Assist teachers by booking field trips destinations, including charter buses, and submitting check requests (elementary campus only).
  • Assist teachers with classroom management when necessary.
  • Act as teacher assistant when necessary.
Qualifications:
  • Office Management: 2 years (Required)
  • Experience working with children in a childcare setting: Minimum 1 year (Required)
  • Strong computer skills and database experience
  • Familiar with using information management systems
  • Highly organized
  • Excellent verbal and written communication skills
  • Ability to lift 50lbs, stand for 30+ minutes at a time, and be able to move quickly and squat down to the floor
Schedule:
  • Hourly Full-Time
  • Occasional After School Staff and Parent Meetings Required
Benefits/Perks
  • 403(b) Retirement Plan
  • Medical/Dental/Vision Insurance
  • Employee assistance program
  • Paid Time Off