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Filing Assistant Jobs in Philadelphia, PA (NOW HIRING)

West 4th Strategy

Legal Assistant

Philadelphia, PA · On-site

$28.79/hr

Support AUSAs by performing electronic court filings using ECF and PACER. * Supports pretrial and trial activities by preparing, reviewing, and organizing case file materials and trial binders, and ...

Robert Half

Corporate Paralegal

Philadelphia, PA · On-site

$71K - $95K/yr

Organize and maintain corporate records, governance materials, written consents, meeting documentation, and other official files. * Assist with transactional matters by gathering due diligence ...

West 4th Strategy

Legal Assistant

Philadelphia, PA · On-site

Support AUSAs by performing electronic court filings using ECF and PACER. * Supports pretrial and trial activities by preparing, reviewing, and organizing case file materials and trial binders, and ...

Goldberg Segalla LLP

Legal Assistant

Philadelphia, PA · Hybrid

Maintain professionalism in all interactions. Assist in managing case files, track deadlines, and ... E-filing knowledge in preparation to file all types of discovery requests, responses to opposing ...

InsCipher

Tax Associate

Philadelphia, PA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

West Chester, PA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Trenton, NJ · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Wilmington, DE · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in Philadelphia, PA

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Philadelphia, PA?

The most popular types of Filing jobs in Philadelphia, PA are:

What are popular job titles related to Filing Assistant jobs in Philadelphia, PA?

For Filing Assistant jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Philadelphia, PA look for?

The top searched job categories for Filing Assistant jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Filing Assistant jobs?

Cities near Philadelphia, PA with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Legal Assistant

West 4th Strategy

Philadelphia, PA • On-site

$28.79/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 24 days ago

Job description

Legal Assistant
ROLE
We need an experienced Legal Assistant at the U.S. Attorney's Office, Eastern District of Pennsylvania (USAO EDPA). The USAO EDPA Criminal Division is responsible for prosecuting federal criminal matters on behalf of the United States. In this role, you will support Assistant United States Attorneys (AUSAs) by providing a wide range of technical legal assistance services across criminal and civil proceedings, including case preparation, court filings, legal research support, scheduling, and coordination with internal and external stakeholders. This is a full-time opportunity. We can offer a competitive salary, and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
  • Support AUSAs by performing electronic court filings using ECF and PACER.
  • Supports pretrial and trial activities by preparing, reviewing, and organizing case file materials and trial binders, and coordinating the scheduling of witnesses and court reporters.
  • Maintains frequent interaction with investigative agencies and internal personnel.
  • Maintains calendars for active court matters by tracking filings, hearings, and trial dates, and scheduling conferences, interviews, and related deadlines for AUSAs.
  • Arranges travel by preparing itineraries and securing transportation and hotel reservations.
  • Assists with legal research using automated legal research tools, public information databases, and program specific resources, including support for electronic discovery and other aspects of criminal or civil proceedings.
  • Prepares internal authorizations for requesting goods and services such as deposition transcripts.
  • Assembles exhibits, affidavits, and other legal documents, and organizes files and records for disposition or transfer to records storage.
  • Performs other related legal duties as assigned.

REQUIRED SKILLS/EXPERIENCE
  • Strong communication and interpersonal skills with a courteous and tactful demeanor
  • Proficiency in Microsoft Office Suite and database systems for document preparation and data retrieval
  • Ability to establish, maintain, and organize case or project files
  • Attention to detail in reviewing and editing documents for typographical errors
  • Capability to schedule appointments, track deadlines, and maintain accurate calendars
  • Experience responding to inquiries regarding case status using database information
  • Skill in obtaining and sharing information with external agencies related to casework
  • Ability to conduct factual and legal research to support case development

EDUCATION / CERTIFICATIONS
  • Associates degree in a related field or paralegal certificate - preferred

LOCATION
  • Philadelphia, PA 19106

CLEARANCE
  • Must pass applicable DOJ background investigation for this position

CLIENT
  • United States Attorney's Office (USAO), Eastern District of Pennsylvania (EDPA).

WORK HOURS
  • Full time = 40 hours a week, 8 hours a day

EMPLOYMENT CLASSIFICATION
  • W2 Classification

RELOCATION
  • Not eligible for relocation benefits.

COMPENSATION
  • Base Hourly Wage: $23.86 per hour
  • Health & Welfare (Benefits rate): $4.93 per hour
  • Total Hourly Compensation: $28.79 per hour
  • Benefits: Health & Welfare benefits contribution as required under the Service Contract Act (SCA); Benefits package includes options for health, dental, and vision insurance coverage; 401k contribution options

West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. Individual's primary workstation is in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.

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