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Filing Assistant Jobs in Philadelphia, PA (NOW HIRING)

Ellman and Associates

Be Seen First

Legal Assistant

Medford, NJ · On-site

Prepare, draft, and file legal documents, pleadings, motions, correspondence, and court filings. * Assist attorneys with municipal court cases from inception through resolution. * Conduct legal ...

DR Horton, Inc.

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

D.R. Horton, Inc

Escrow Assistant

Wayne, PA

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

PKF O'Connor Davies

Tax Supervisor

Newtown Square, PA · On-site

$106K - $139K/yr

Review federal, state, and local tax returns to ensure accuracy, completeness, and timely filing. * Assist with tax planning, consulting, and research projects for clients. * Identify tax issues and ...

Humble Hearts Home Care

Admin Assistant

Philadelphia, PA · On-site

$10 - $13/hr

Perform administrative tasks, including filing and photocopying * Write emails, memos and letters ... Organize and distribute messages * Assist the Manager with daily operations and tasks * Prepare and ...

O'Hagan Meyer

Legal Assistant

Philadelphia, PA

Prepare court filings for state, federal and appellate courts, including electronic and traditional ... Prepare, submit, and track travel and expense reimbursements * Assist with discovery and trial ...

O'Hagan Meyer

Legal Assistant

Philadelphia, PA · On-site

Prepare court filings for state, federal and appellate courts, including electronic and traditional ... Prepare, submit, and track travel and expense reimbursements * Assist with discovery and trial ...

O'Hagan Meyer

Legal Assistant

Philadelphia, PA · On-site

Prepare court filings for state, federal and appellate courts, including electronic and traditional ... Prepare, submit, and track travel and expense reimbursements * Assist with discovery and trial ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Philadelphia, PA? The most popular types of Filing jobs in Philadelphia, PA are:
What are popular job titles related to Filing Assistant jobs in Philadelphia, PA? For Filing Assistant jobs in Philadelphia, PA, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Philadelphia, PA look for? The top searched job categories for Filing Assistant jobs in Philadelphia, PA are:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Philadelphia, PA as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Entry level legal assistant - E-Filing

Robertson Anchutz, Schneid, Crane & Partners PLLC

Mount Laurel, NJ • On-site

Full-time

Medical, Dental, Vision, Retirement

Posted 19 days ago

Job description

Legal Assistant / E-Filing Specialist

Entry-Level Opportunity with a New Jersey Creditors’ Rights Law Firm

A well-established New Jersey creditors’ rights law firm is seeking a Legal Assistant / E-Filing Specialist to join its legal team.

This is a strong opportunity for someone who is organized, dependable, comfortable with technology, and interested in building a career in the legal field. Prior law firm experience is helpful, but not required. Training will be provided.

The position offers direct exposure to legal documents, court filing procedures, case management systems, and the day-to-day operations of a busy law firm.

Responsibilities

  • Prepare and submit legal documents through New Jersey electronic court filing systems
  • Review documents for accuracy, completeness, signatures, formatting, and proper filing information
  • Confirm that documents are filed under the correct case and document type
  • Monitor filing confirmations, rejections, and court notices
  • Correct and resubmit rejected filings when necessary
  • Save filed documents and confirmations in the firm’s case management system
  • Update case records, deadlines, and internal notes
  • Communicate with attorneys, paralegals, and other staff regarding filing issues
  • Assist with document preparation and other legal support responsibilities
  • Help ensure that time-sensitive filings are completed accurately and on schedule

Qualifications

The ideal candidate will have:

  • Strong attention to detail
  • Good organizational and time-management skills
  • The ability to manage multiple assignments and deadlines
  • Confidence working with computers and learning new systems
  • Clear written and verbal communication skills
  • A dependable and professional approach
  • The ability to work independently and as part of a team
  • An interest in developing a long-term career in the legal field

Experience with data entry, document management systems, administrative work, or electronic filing is a plus, but not required.

Why This Position Is a Good Starting Point

This role provides practical legal experience from the beginning. You will work with active cases, court documents, filing requirements, attorneys, and legal support staff.

It is an excellent fit for a recent graduate, current legal studies student, or administrative professional looking to move into the legal field.

Successful employees in this position may have opportunities to develop into other areas of legal support, including paralegal work, case management, compliance, foreclosure operations, or law firm administration.


Benefits:

Medical, Dental,Vision and 401K Particpation








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