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Filing Assistant Jobs in Philadelphia, PA (NOW HIRING)

Legal Assistant

Philadelphia, PA · On-site

$19.79 - $22.91/hr

Prepare, submit, and track electronic filings for bankruptcy and other court-related documents in ... Prior experience working as a Legal Assistant in a law firm or legal department environment.

Organize client files. Intellectual Property Support * Assist in preparing and filing documents with the United States Patent and Trademark Office (USPTO). * Assist with patent and trademark ...

Admin Assistant

Philadelphia, PA · On-site

$10 - $13/hr

Perform administrative tasks, including filing and photocopying * Write emails, memos and letters ... Organize and distribute messages * Assist the Manager with daily operations and tasks * Prepare and ...

Tax Supervisor

Newtown Square, PA · On-site

$106K - $139K/yr

Review federal, state, and local tax returns to ensure accuracy, completeness, and timely filing. * Assist with tax planning, consulting, and research projects for clients. * Identify tax issues and ...

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Legal Assistant

Philadelphia, PA · On-site

$1.0K - $2.0K/yr

Responsibilities · Prepare, revise, and format legal documents and correspondence. · File ... Qualifications · Previous legal assistant experience preferred. · Experience supporting ...

Administrative Assistant

Hatfield, PA · On-site

$18.25 - $24.50/hr

Responsibilities include ensuring job files contain all required documentation, such as adjuster ... A strong Administrative Assistant helps ensure our operations run smoothly by keeping multiple ...

At CNA, we strive to create a culture in which people know they matter and are part of something ... The role serves as the file lead for assigned accounts from rollover through policy issuance and ...

Showing results 21-40

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Philadelphia, PA?

The most popular types of Filing jobs in Philadelphia, PA are:

What are popular job titles related to Filing Assistant jobs in Philadelphia, PA?

For Filing Assistant jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Philadelphia, PA look for?

The top searched job categories for Filing Assistant jobs in Philadelphia, PA are:

What cities near Philadelphia, PA are hiring for Filing Assistant jobs?

Cities near Philadelphia, PA with the most Filing Assistant job openings:

Infographic showing various Filing Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Business Office Assistant

Senior Lifestyle

Pennsville, NJ • On-site

$30/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 21 days ago


Senior Lifestyle rating

7.0

Company rating: 7.0 out of 10

Based on 36 frontline employees who took The Breakroom Quiz

40th of 242 rated social care providers


Job description

Company Description

Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork. In this role you will be responsible for assisting with the community's accounting and payroll functions.

Job Description
  • Maintain residents' and business office files.
  • Assist in answering residents' billing issues.
  • Maintain the ancillary charge worksheet on a weekly basis.
  • Ensure that move-in deposits and rents are deposited in a timely manner.
  • Send monthly delinquent notices and follow collection guidelines.
  • Process resident lease renewal letters.
  • Ensure that payroll is accurately prepared and reported to the corporate office by the designated deadline.
  • Ensure that accounts payable and accounts receivable procedures are processed timely and accurately.
  • Ensure that all proprietary, financial, and resident information is kept confidential.
  • Monitor and record petty cash disbursements and reconcile to replenish.
  • Hourly Pay Rate: $30.00.
Qualifications
  • 1+ years of billing or payroll experience.
  • An Associate's degree or higher is preferred.
  • You are able to professionally communicate and listen to residents, guests, and coworkers.
  • You have excellent computer skills and are able to learn and navigate different software and applications easily. 
  • You have an excellent attention to detail. 
Additional Information

Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. 


What Senior Lifestyle employees say

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Benefits

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About Senior Lifestyle

Sourced by ZipRecruiter

Senior Lifestyle is a leading senior living management company that is dedicated to providing exceptional care and enriching experiences for older adults. With a commitment to creating vibrant communities, Senior Lifestyle offers a wide range of senior living options, including independent living, assisted living, memory care, and skilled nursing facilities. At Senior Lifestyle, residents are at the heart of everything they do. Senior Lifestyle highly trained and compassionate staff provides personalized care, ensuring the physical, emotional, and social well-being of each resident. With a focus on promoting independence and maintaining an active lifestyle, Senior Lifestyle offers a variety of amenities, engaging activities, and wellness programs that cater to the unique needs and preferences of residents.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Northbrook, IL, US

Year founded

1985

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