... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
... files, scan, and file documents in the firm's document management system in accordance with ... to and assist clients by telephone or email, providing non-legal information and ensuring ...
Filing Assistant information
What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?
To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.
What is a filing assistant?
Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.
What are some common challenges filing assistants face, and how can they effectively manage them?
Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are popular job titles related to Filing Assistant jobs in Hamilton, OH?
For Filing Assistant jobs in Hamilton, OH, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Hamilton, OH look for?
The top searched job categories for Filing Assistant jobs in Hamilton, OH are:
What cities near Hamilton, OH are hiring for Filing Assistant jobs?
Cities near Hamilton, OH with the most Filing Assistant job openings:
Full-time
Posted 5 days ago
Job description
JOB SUMMARY
We are currently seeking a full-time Legal Administrative Assistant to support attorneys and paralegals in our Community Association Law Department in our West Chester, PA office. The Legal Administrative Assistant will perform a full range of administrative and clerical duties in support of assigned attorneys and paralegals. This position requires a high level of organization, reliability, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The expected support ratio is approximately four attorneys and one paralegal per assistant.
DUTIES AND RESPONSIBILITIES
• Manage and maintain attorney calendars, enter calendar reminders, and proactively notify attorneys of pending deadlines, hearings, and obligations to ensure compliance.
• Type, edit and compile documents, correspondence, memoranda, and related materials.
• Receive and transcribe dictation from draft or dictated text.
• Maintain and organize hard-copy and electronic files, scan, and file documents in the firm’s document management system in accordance with established procedures.
• Schedule attorney and client meetings and reserve conference space as needed.
• Enter attorneys’ time in TABS, review pre-bills, coordinate attorney review and approval, process edits, and prepare and process final bills.
• Conduct conflict checks and open new matters in accordance with firm procedures.
• Electronically file legal documents with applicable courts and agencies.
• Receive, sort, and distribute department mail; ensure timely handling of outgoing and overnight deliveries.
• Respond to and assist clients by telephone or email, providing non-legal information and ensuring appropriate follow-up and resolution.
• Close files in accordance with firm policies and document retention procedures.
• Notarize documents (if certified).
• Assist with reception desk or office clerk coverage as needed.
• Work collaboratively with attorneys, paralegals, support staff, and firm administration to support overall firm operations.
JOB REQUIREMENTS
• High school diploma required; a minimum of three (3) years of legal administrative assistant experience in a law firm is required.
• Proficiency with MS Office software including Outlook, Word, and Excel.
• Experience with TABS3 billing software is desirable.
• Excellent organizational and communication skills with close attention to detail, ability to understand and follow oral and written instructions.
• Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, and decision-making skills.
• High level of interpersonal skills to communicate in person, by email and telephone and to follow instruction effectively with confidentiality, courtesy, and tact, from a diverse group of clients, attorneys, and staff.
This position offers a competitive salary and benefits package. We are an Equal Opportunity Employer.
To apply for this position, please send cover letter and resume to Lisa Powell at .