ZipRecruiter

Log In

1

Filing Assistant Jobs in Hackensack, NJ (NOW HIRING)

Equiliem

File Clerk - Equiliem

Manhattan, NY · On-site

$25 - $28/hr

Maintain and update tracking spreadsheets, databases, and document logs. * Assist with physical and electronic filing, document retrieval, and records management activities. * Respond to internal ...

Cna

Executive Assistant

New York, NY · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

Aries Construction Co., Inc.

Be Seen First

Construction Administrative Manager

Whitestone, NY · On-site

$17 - $21/hr

... files - Assist with onboarding new employees - Track timesheets, attendance, and basic HR documentation Software & Technical Skills - Strong knowledge of Microsoft Excel, Word, and MS Project ...

RXR

Assistant Project Manager

New York, NY · On-site

$75K - $95K/yr

Ensure RXR always has the current certificate of insurance on file. * Assist with the team and consultants to complete all permit filings. * Stakeholder Collaboration: * Develop effective ...

Page Group

Legal Executive Assistant

Manhattan, NY · On-site

Maintain accurate client records and legal files. Assist with reporting, tracking initiatives, presentations, and special projects. Provide administrative support while balancing multiple priorities ...

Rainbow Stores

Business License Coordinator

Brooklyn, NY · On-site

$66K - $80K/yr

Prepare and file annual corporate reports. * Coordinate with third-party vendors by providing information needed for personal property tax filings. * Assist with payment and tracking of personal ...

Compass Group

ADMINISTRATIVE ASSISTANT

East Orange, NJ · On-site

$18.75 - $25.25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

previous page

Showing results 41-60

All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in Hackensack, NJ

Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are popular job titles related to Filing Assistant jobs in Hackensack, NJ? For Filing Assistant jobs in Hackensack, NJ, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Hackensack, NJ look for? The top searched job categories for Filing Assistant jobs in Hackensack, NJ are:
What cities near Hackensack, NJ are hiring for Filing Assistant jobs? Cities near Hackensack, NJ with the most Filing Assistant job openings:
Filing Assistant jobs near you

File Clerk - Equiliem

Equiliem

Manhattan, NY • On-site

$25 - $28/hr

Other

Medical, Dental, Vision, Life, Retirement

Re-posted 18 days ago

Job description

File Clerk
Queens, NY
Pay: $25.00 - $28.00 per hour
26-06506
Job Summary
The File Clerk is responsible for providing administrative and clerical support for a high-volume document management and records retention initiative. This role focuses on organizing, inventorying, scanning, tracking, storing, and retrieving physical and electronic records while ensuring compliance with record retention requirements. The ideal candidate is highly organized, detail-oriented, and capable of managing large volumes of documents accurately while supporting multiple stakeholders and meeting project deadlines.
Job Responsibilities

  • Perform inventory and cataloging of physical records, files, and storage boxes.
  • Review, organize, prepare, and process documents for scanning and storage.
  • Operate scanning equipment to digitize records and maintain electronic document repositories.
  • Upload and maintain scanned files within designated document management systems.
  • Prepare documentation and forms required for file storage, retrieval, and vendor coordination.
  • Assist with boxing, labeling, tracking, and organizing files for offsite storage.
  • Maintain accurate logs of document inventory, scanned records, and storage locations.
  • Ensure records are properly classified, labeled, and maintained according to record retention policies.
  • Support audit readiness by maintaining accurate and accessible records.
  • Coordinate with internal and external stakeholders regarding document management activities and project requirements.
  • Review and interpret basic information from maps, drawings, and operational documents.
  • Provide general administrative and clerical support.
  • Maintain and update tracking spreadsheets, databases, and document logs.
  • Assist with physical and electronic filing, document retrieval, and records management activities.
  • Respond to internal requests for document access and file retrieval.
  • Perform data entry and generate basic reports as required.
  • Track document status and communicate updates to stakeholders.
  • Utilize Microsoft Office applications, SharePoint, and other internal systems to support document management processes.
  • Follow established procedures and maintain confidentiality of sensitive records.
Job Requirements
  • High school diploma or GED required.
  • Minimum of 2 years of administrative, clerical, records management, or file management experience.
  • Experience with document scanning, filing systems, and records management processes.
  • Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and SharePoint.
  • Strong data entry and document tracking skills.
  • Excellent attention to detail and organizational abilities.
  • Ability to manage large volumes of documents accurately and efficiently.
  • Ability to work independently with minimal supervision.
  • Strong customer service and communication skills.
  • Ability to follow structured processes and procedures.
  • Proficient written and verbal communication skills in English.
  • Basic mathematical skills for tracking and reporting purposes.
  • Ability to learn new systems, processes, and procedures quickly.
  • Excellent manual dexterity and typing skills.
  • Ability to prioritize multiple assignments while maintaining quality and accuracy.
  • Flexibility to adapt to changing priorities and workload demands.
Education
  • High school diploma or GED required.
Work Experience
  • Minimum of 2 years of administrative, clerical, document management, records management, or file management experience required.
  • Experience working with high-volume document processing preferred.
  • Experience using SharePoint and Microsoft Office applications required.
  • Experience supporting records retention, compliance, or audit-related activities preferred.
About Equiliem
Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.
Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.
For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.
Benefits
We offer a comprehensive benefits package to our employees, which includes:
  • Medical Insurance
  • Vision & Dental Insurance
  • Life Insurance
  • Matching 401(k)
  • Commuter Benefits
  • Employee Discounts & Rewards
  • Payroll Payment Options
Future Communication Consent
By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy , information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.
EEO Employer
Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or (732) 238-6050 .
Equiliem logo

About Equiliem

Sourced by ZipRecruiter

Equiliem specializes in staffing clinical, non-clinical, and allied personnel. We excel in all levels, disciplines, and specialties within the healthcare spectrum. Our projects range from short to long term local and travel assignments. Equiliem has been recognized as a certified small business enterprise. In addition, we are proud that we have earned the prestigious Joint Commission accreditation for staffing firms and have been awarded Best in Staffing 4 years running by our employees and client partners.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

East Brunswick, NJ, US

View All Equiliem Jobs

Apply