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Filing Assistant Jobs in Hackensack, NJ (NOW HIRING)

NY RE Services

File Clerk

Great Neck, NY · On-site

$18 - $21.50/hr

Deliver important documents to the post office as necessary * Assist in explaining and maintaining office filing procedures and systems * Support the Office Manager with various special projects

NY RE Services

File Clerk

Great Neck Plaza, NY · On-site

$48K - $54K/yr

Deliver important documents to the post office as necessary * Assist in explaining and maintaining office filing procedures and systems * Support the Office Manager with various special projects

Equiliem

File Clerk

Queens, NY · On-site

$25 - $28/hr

Maintain and update tracking spreadsheets, databases, and document logs. * Assist with physical and electronic filing, document retrieval, and records management activities. * Respond to internal ...

RXR

Assistant Project Manager

New York, NY

Ensure RXR always has the current certificate of insurance on file. * Assist with the team and consultants to complete all permit filings. * Stakeholder Collaboration: * Develop effective ...

Joele Frank

Assistant Controller

New York, NY

$170K - $200K/yr

Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings. * Assist with forecasting and expense management initiatives in ...

Joele Frank

Assistant Controller

New York, NY · On-site

$170K - $200K/yr

Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings. * Assist with forecasting and expense management initiatives in ...

CNA

Executive Assistant

Manhattan, NY · On-site

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are popular job titles related to Filing Assistant jobs in Hackensack, NJ? For Filing Assistant jobs in Hackensack, NJ, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Hackensack, NJ look for? The top searched job categories for Filing Assistant jobs in Hackensack, NJ are:
What cities near Hackensack, NJ are hiring for Filing Assistant jobs? Cities near Hackensack, NJ with the most Filing Assistant job openings:
Filing Assistant jobs near you

Docketing & Court Filing Clerk

Davis Polk and Wardwell LLP

Manhattan, NY • On-site

$70K - $90K/yr

Other

Re-posted 11 days ago

Job description

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com.
Position Summary
The Docketing & Court Filing Clerk is responsible for entering court documents into the docketing database, handling electronic and in-person court filings, tracking case deadlines and upcoming appearances, and providing guidance on court procedures, as well as general administrative and operational tasks related to litigation support.
Essential Duties and Responsibilities
Typical responsibilities include, but are not limited to, the following:

  • Accurately enter and maintain court filings in the Firm's docketing database.
  • Calculate and track deadlines in accordance with applicable rules and procedures.
  • Monitor court dockets and activity to identify important case developments.
  • Review documents for compliance prior to filing and handle electronic and in-person court submissions.
  • Ensure timely delivery of courtesy copies of filings to judges and/or court staff.
  • Conduct precedent searches and maintain knowledge of court compliant filing forms and requirements.
  • Provide guidance on court procedures, local rules and individual judges' rules.
  • Monitor group email inbox and mange incoming assignments
  • Coordinate with courts, vendors and internal teams to obtain case materials.
  • Manage litigant alerts to support business development.
  • Maintain and track bar admissions and renewal deadlines.
  • Receive, review and process incoming litigation-related mail.
  • Assist with various projects and additional duties, as needed.
Qualifications/Position Requirements
  • Ability to manage multiple requests, prioritize tasks effectively, and ensure timely completion within deadlines.
  • Must be able to work independently and collaboratively in a fast-paced, high-demand environment while maintaining composure under pressure.
  • Excellent written and verbal communication skills.
  • Strong analytical and problem-solving abilities to make sound decisions and escalate issues appropriately.
  • Demonstrate meticulous attention to detail and is self-motivated to produce high quality work.
  • Knowledge of federal and state court rules and procedures.
  • Experience handling a large volume of PDFs and converting them into court-compliant filing formats.
  • Flexible and adaptable to accommodate time-sensitive tasks.
Education and/or Experience
  • Bachelor's degree required.
  • 1 year of experience in Managing Attorney's Office.
  • Experience using CourtAlert or comparable docketing software.
  • Proficient in electronic filing using CM/ECF, NYSCEF and ACMS.

Compensation
The expected base salary for this position ranges from $70,000 - $90,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.

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