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Operations Administrative Assistant Jobs in Hackensack, NJ

Collins Building Services

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Facilities Operations - Administrative Assistant

Mineola, NY · On-site

  • Medical

The Operations Administrative Assistant will support the the Operations Management Team by prioritizing and anticipating their needs in a facilities service operation. This position is responsible ...

AHRC NYC

Administrative Operations Assistant -Bronx

Bronx, NY

$36K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

AHRC NYC is looking to hire an Administrative Operations Assistant (AOA) for their Family and Clinical Services program in the Bronx. Salary : $36,400 per year....plus this position comes with a ...

AHRC NYC

Administrative Operations Assistant -Bronx

Bronx, NY · On-site

$36K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

AHRC NYC is looking to hire an Administrative Operations Assistant (AOA) for their Family and Clinical Services program in the Bronx. Salary: $36,400 per year....plus this position comes with a ...

Protection Technologies LLC

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Operations Administrative & Scheduling Coordinator

Pine Brook, NJ · On-site

$19 - $23/hr

  • Retirement

  • PTO

Scheduling & Operations · Assist scheduler with daily technician jobs and coordinate appointments ... Previous administrative, scheduling, dispatching, customer service, or office experience is ...

AVM DeMars CPAs, LLP

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Administrative Assistant

Williston Park, NY · On-site

$19/hr

  • Medical

  • Life

  • Retirement

  • PTO

We are looking for an Administrative Assistant to organize and coordinate administrative duties and ... Schedule meetings and appointments Maintain the office condition Organize office operations and ...

Green Key Resources

Administrative Assistant

Greenwich, CT · On-site

$20.25 - $27.25/hr

Maintain office supplies inventory and order necessary items promptly. * Assist attorneys with time entry and other clerical tasks to ensure operational efficiency. Administrative Assistant Job ...

ABR Prospect LLC

Administrative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

Position Overview The Administrative Assistant is responsible for managing front office operations, supporting school leadership, assisting families and staff, and ensuring the center operates ...

Children's Aid

Administrative Assistant

Bronx, NY · On-site

$23.62 - $25.27/hr

Clinic Operations & Administrative Support * Collaborate with health center staff to recall patients requiring medical, dental, or behavioral health services, as applicable. * Assist with clinic ...

TIAA

Administrative Assistant

New York, NY · Hybrid

$19.75 - $26.50/hr

Provides support for daily Executive operations including meeting arrangements, travel and expenses ... Administrative Assistant, Executive Support Job Summary The Administrative Assistant will provide ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Hackensack, NJ

Operations Administrative Assistant information

See Hackensack, NJ salary details

$14

$25

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How much do operations administrative assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for operations administrative assistant in Hackensack, NJ is $25.45, according to ZipRecruiter salary data. Most workers in this role earn between $19.90 and $27.55 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.
What are popular job titles related to Operations Administrative Assistant jobs in Hackensack, NJ? For Operations Administrative Assistant jobs in Hackensack, NJ, the most frequently searched job titles are:
What job categories do people searching Operations Administrative Assistant jobs in Hackensack, NJ look for? The top searched job categories for Operations Administrative Assistant jobs in Hackensack, NJ are:
What cities near Hackensack, NJ are hiring for Operations Administrative Assistant jobs? Cities near Hackensack, NJ with the most Operations Administrative Assistant job openings:
Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Hackensack, NJ as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $52,927 per year, or $25.4 per hour.

Facilities Operations - Administrative Assistant

Collins Building Services

Mineola, NY • On-site

Full-time

Medical

Posted 15 days ago

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Job description

Job Overview:

The Operations Administrative Assistant will support the the Operations Management Team by prioritizing and anticipating their needs in a facilities service operation. This position is responsible for drafting reports, maintaining and analyzing databases, processing employee records, responding to client requests and inquiries, along with other related clerical duties.

Responsibilities:

  • Monitor Facman, CBS proprietary Facilities Management System, for work order activity, generate status reports, and assist with prompt closing and processing of work orders.
  • Collect, analyze, and interpret data with the ability to translate into business strategies to improve operations.
  • Process electronic timekeeping weekly and administer employee entitlements, vacation, sick-time, PTO, etc.
  • Track and administer all reports and spreadsheets including employee documentation and equipment inventory and maintenance.
  • Manage communication, ensuring timely responses to incoming calls, mail, and emails, including drafting written and verbal responses to all levels of management and client inquiries.
  • Coordinate, schedule and facilitate meetings, as requested, including dates, agendas, meeting rooms and invites.
  • Responsible for various processes and liaison with other functions such as Human Resources, Accounting, and Analytics.
  • Assist with the coordination of replacement labor with supervisors and HR staffing team.
  • Promote and foster positive relationships with clients and organization.
  • Handle confidential, non-routine information and provide other administrative support as needed.

Qualifications and Competencies:

  • High School Degree required; College degree highly desired or equivalent work experience.
  • Must have minimum of 2 years of professional administrative experience.
  • Strong analytical mindset – ability to analyze and interpret data to draw accurate conclusions, prioritize work, and elevate concerns appropriately.
  • Strong project management skillset – ability to lead the planning and executions of complex projects requiring coordination of work across multiple departments.
  • Strong relationship building skills, specifically able to build effective relationships with, client representatives, CBS staff and management.
  • Must be highly organized with great attention to detail and a high standard for accuracy.
  • Advanced technical skills: strong knowledge of Excel and Microsoft Suite systems, high comfort level leveraging reporting tools daily.
  • Knowledge and ability to utilize online Facilities Maintenance Management Systems, a plus.
  • Excellent communication skills both written and verbal.
  • Self-starter able to work with a high degree of urgency and under pressure to meet deadlines.
  • Experience working in a union environment is a plus.
  • Professionalism and discretion along with excellent prioritization skills

___________________________________________________________________

Collins Building Services provides equal employment opportunities to all employees and applicants. The Company does not discriminate in employment opportunities or practices on the basis of race, creed or religion, color, national origin, sex, age, disability or handicap, marital status, military or veteran status, sexual orientation, citizenship or citizenship status, or any other characteristic protected by federal, state, or local law.​

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Company Description

About:

Collins Building Services (CBS) is proud to be a leading firm in facility management throughout the New York Tri-State area for over 30 years. Clients choose us for our commitments of superior quality service, transparency, and innovation, tailored to their individual needs. With over 3,200 employees, Collins Building Services’ operations team is responsible for providing the excellent service that has been recognized throughout the industry.

This is a unique opportunity to join an established company that is investing in constant innovation, turning customer feedback into actionable insights for business success and solutions. If you want to work for a company that’s focused on providing you the best experience with a continued focus on your personal growth and development – join the CBS Operations Team!
___________________________________________________________________

Collins Building Services provides equal employment opportunities to all employees and applicants. The Company does not discriminate in employment opportunities or practices on the basis of race, creed or religion, color, national origin, sex, age, disability or handicap, marital status, military or veteran status, sexual orientation, citizenship or citizenship status, or any other characteristic protected by federal, state, or local law.​