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Filing Assistant Jobs in Gilbert, AZ (NOW HIRING)

SERVPRO

Administrative Assistant

Buckeye, AZ · On-site

$41K/yr

Administrative Assistant SERVPRO of Buckeye is hiring an Administrative Assistant! SERVPRO of ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

IICRC

Administrative Assistant

Buckeye, AZ · On-site

$41K/yr

Administrative Assistant SERVPRO of Buckeye is hiring an Administrative Assistant! SERVPRO of ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

Patenaude & Felix, APC

Legal Assistant

Scottsdale, AZ · On-site

$18 - $20/hr

Patenaude & Felix, APC is seeking a motivated Legal Assistant to support our attorneys and legal ... File and serve legal documents, including e-filing with California courts * Maintain and organize ...

Patenaude & Felix APC

Legal Assistant

Scottsdale, AZ · On-site

Patenaude & Felix, APC is seeking a motivated Legal Assistant to support our attorneys and legal ... File and serve legal documents, including e-filing with California courts * Maintain and organize ...

Better Talent

Legal Assistant

Phoenix, AZ · Hybrid

$65K - $80K/yr

Coordinate, prepare, and file court filings in Arizona state and federal courts, including ... matters * Assist with discovery, document productions, deposition preparation, and trial and ...

New

SERVPRO of Buckeye

Administrative Assistant

Buckeye, AZ · On-site

$17.75 - $24/hr

As an Administrative Assistant, you would be asked to assist office teammates and all customers by ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

InsCipher

Tax Associate

Chandler, AZ · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Scottsdale, AZ · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Phoenix, AZ · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Glendale, AZ · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Glendale, AZ · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Chandler, AZ · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Mesa, AZ · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Mesa, AZ · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Phoenix, AZ · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Scottsdale, AZ · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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Showing results 21-40

All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in Gilbert, AZ

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are popular job titles related to Filing Assistant jobs in Gilbert, AZ?

For Filing Assistant jobs in Gilbert, AZ, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Gilbert, AZ look for?

The top searched job categories for Filing Assistant jobs in Gilbert, AZ are:

What cities near Gilbert, AZ are hiring for Filing Assistant jobs?

Cities near Gilbert, AZ with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Gilbert, AZ as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Commercial Construction Assistant Project Manager

Phoenix, AZ • On-site

HITT Contracting, Inc.
Construction • 1 - 5K employees
Learn more about HITT Contracting, Inc.external

Full-time

Re-posted 6 days ago

Job description

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Commercial Construction Assistant Project ManagerJob Description:

An Assistant Project Manager (APM) obtains, evaluates, coordinates and distributes the information and authorizations necessary to construct projects on time, within budget and to the quality specified. The APM is responsible to protect and promote the interest of both the business and client in all matters as well as demonstrate the personal characteristics of a beginner-level leader. While learning paths, growth and promotional opportunity vary, most team members are APMs for two to six years.

Responsibilities

  • Maintain adherence to HITT's standards of safety

  • Ensure that required documentation is filed

  • Assist in creating and managing project budget for all assigned projects

  • Develop pre-construction RFP package

  • Assist in conducting project meetings, setting milestones and formulating monthly owner report

  • Establish job processes (RFIs, submittals, and pay applications) including approving pay applications and negotiating subcontract change orders

  • Update project schedule; ensure project quality control and establish overall project logistics

  • Assist in managing the closeout process

  • Collaborate with the project superintendent and site operations team throughout the life of the project

Qualifications

  • High school diploma required, four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred

  • In lieu of a degree, additional work experience is acceptable

  • 2-5 years' experience in commercial construction, including experience with a commercial general contractor

  • Previous experience on commercial job sites strongly preferred

  • Passion for construction and our industry; ability to recognize and seek quality

  • Ability to master sector/project-specific software systems including but not limited to: Microsoft Office suite (ex. Project, Excel, Word, Outlook, PowerPoint, etc.), ProCore, Adobe, BlueBeam, JD Edwards

  • Must demonstrate a strong ability to:

    • Communicate clearly, concisely, and professionally, with a strong focus on audience appropriate business writing and verbal skills

    • Demonstrate a positive attitude and passion for construction and our industry

    • Gather data, interpret it into meaningful information, and relay that information through clear, concise communication strategies; ability to see how pieces and processes fit into and affect the bigger picture/business model

    • Organize and manage tasks and priorities

    • Demonstrate integrity consistently with The HITT Way and HITT's core values

    • Seek continuous improvement of knowledge and abilities, internal focus on self-improvement

    • Adapt and exercise flexibility with the ever-changing world of technology, design, means and methods

    • Collaborate with people of various backgrounds and styles

    • Create and maintain relationships with colleagues, clients, subcontractors, and vendors

    • Exhibit respectfulness by being punctual, engaged/focused, and respectful of others

HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

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