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Filing Assistant Jobs in Gilbert, AZ (NOW HIRING)

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Stantec

Payroll Administrator

Phoenix, AZ · On-site

$24.25 - $32.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain accurate payroll records through daily data entry, document management, and filing. * Assist with payroll balancing, reconciliation, and payroll quality control activities. * Maintain ...

Stantec

Payroll Administrator

Chandler, AZ · On-site

$23.75 - $31.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain accurate payroll records through daily data entry, document management, and filing. * Assist with payroll balancing, reconciliation, and payroll quality control activities. * Maintain ...

Stantec

Payroll Administrator

Chandler, AZ · On-site

$23.75 - $32/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintain accurate payroll records through daily data entry, document management, and filing. * Assist with payroll balancing, reconciliation, and payroll quality control activities. * Maintain ...

CoreCivic

Personnel Assistant

Eloy, AZ · On-site

$36K - $48K/yr

We are currently seeking a Personnel Assistant whohas a passion for providing the highest quality ... File and maintain supporting payroll documentation in accordance with payroll procedures. * Provide ...

WELLCARE HEALTH SERVICES LLC

Be Seen First

Office Assistant

Mesa, AZ · On-site

$17 - $18/hr

  • Retirement

  • PTO

Maintain employee files, including licensing, certifications, and fingerprint clearance expirations. * Assist with state audits. * Assist with marketing efforts to increase program visibility. * Work ...

WELLCARE HEALTH SERVICES LLC

Be Seen First

Office Assistant

Mesa, AZ · On-site

$17 - $18/hr

  • Retirement

  • PTO

Maintain employee files, including licensing, certifications, and fingerprint clearance expirations. * Assist with state audits. * Assist with marketing efforts to increase program visibility. * Work ...

Water Works Engineers

Administrative Assistant

Scottsdale, AZ

$18.25 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Prepare, format, proofread, and organize technical documents, reports, specifications, and project files. * Assist with project-related administrative tasks, scheduling, meeting coordination, office ...

Water Works Engineers LLC

Administrative Assistant

Scottsdale, AZ · On-site

$18.25 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Prepare, format, proofread, and organize technical documents, reports, specifications, and project files. * Assist with project-related administrative tasks, scheduling, meeting coordination, office ...

Water Works Engineers

Administrative Assistant

Scottsdale, AZ · On-site

$18.25 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Prepare, format, proofread, and organize technical documents, reports, specifications, and project files. * Assist with project-related administrative tasks, scheduling, meeting coordination, office ...

Ogletree Deakins

Practice Assistant 1

Phoenix, AZ · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintains Files: Maintains paper and electronic files in compliance with internal policies ... The Practice Assistant 2 may be responsible for additional administrative assistance and may, on ...

Ogletree Deakins

Practice Assistant 1

Phoenix, AZ · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Maintains Files: Maintains paper and electronic files in compliance with internal policies ... The Practice Assistant 2 may be responsible for additional administrative assistance and may, on ...

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Showing results 21-40

All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in Gilbert, AZ

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Gilbert, AZ?

The most popular types of Filing jobs in Gilbert, AZ are:

What are popular job titles related to Filing Assistant jobs in Gilbert, AZ?

For Filing Assistant jobs in Gilbert, AZ, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Gilbert, AZ look for?

The top searched job categories for Filing Assistant jobs in Gilbert, AZ are:

What cities near Gilbert, AZ are hiring for Filing Assistant jobs?

Cities near Gilbert, AZ with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Gilbert, AZ as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

ADMIN ASST-HRLY

Compass Group

Tempe, AZ • On-site

$17.50 - $23.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 3 days ago

Compass Group rating

6.4

Company rating: 6.4 out of 10

Based on 1,090 frontline employees who took The Breakroom Quiz

344th of 492 rated business services

Job description

SSC Services for Education is a Nationwide Best in Class Facility Service Provider. As a member of Compass Group we create clean, safe, and distraction free learning environments for students of all ages. With a focus on a people first culture, growth opportunities, and supporting local communities we set the stage for a meaningful career in educational facilities nationwide.
Job Summary
Summary: Responsible for clerical functions and administrative support of food service programs.
Essential Duties and Responsibilities:
  • Answer telephones and direct inquiries in a professional and client centric manner.
  • Maintain confidential personnel files.
  • Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
  • Assist with staffing, including finding staff when employees call out on short notice.
  • Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
  • Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
  • Enter weekly cash sales and meal counts using computer.
  • Perform daily bank deposit reconciliation.
  • Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
  • Perform monthly vendor statement reconciliation.
  • Prepare monthly state claim form for reimbursement.
  • Assist in preparation of end of month financial reports.
  • Attend in-service and/or safety meetings as required.
  • Maintain clean and safe work environment; ability to perform job safely.
  • Performs other duties as assigned.

Enhance your quality of life through our comprehensive benefits:
  • Medical/Dental/Vision Insurance
  • 401K with Company Match
  • Disability Insurance
  • Life Insurance/AD
  • Associate Shopping Program
  • Health and Wellness Programs
  • Discount Marketplace & Employee shopping program
  • Identify Theft Protection
  • Pet Insurance
  • And More...

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_SSC.pdf
Applications are accepted on an ongoing basis.
SSC maintains a drug-free workplace.
SSC & Compass Group: Achieving leadership in the facility service industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
SSC

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