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Filing Assistant Jobs in Quebec (NOW HIRING)

Fed Finance

Assistant Cost Controller

Boucherville, QC · On-site

I am looking for an Assistant Cost Controller/Financial Analyst for my client in the construction ... Monitor client files (notary, bank acceptance, invoicing); • Prepare documents and analyses ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are popular job titles related to Filing Assistant jobs in Quebec? For Filing Assistant jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Quebec look for? The top searched job categories for Filing Assistant jobs in Quebec are:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Quebec as of May 2026, with employment types broken down into 93% Full Time, 3% Part Time, 1% Temporary, and 3% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution.

Legal Assistant // Adjoint(e) Juridique - Notarial Law (Bilingual) Hybrid/Remote - 60-75k+ Montrea

Inner Circle Agency Inc.

Montreal, QC • On-site, Remote

CA$60K - CA$75K/yr

Full-time

Medical, Dental

Posted 19 days ago

Job description

Legal Assistant - Notarial Law (Bilingual) – Hybrid – Montreal, QC

Job Location: Montreal, QC
Hybrid/Remote (flexibility after onboarding/training period)
Working Hours: Full-time
Languages: Bilingual (French/English)

What the Client Offers
  • Salary range of approximately $60,000–$75,000+ depending on experience
  • Performance-based bonus structure
  • No billable hour requirements
  • Full health and dental benefits
  • Fully remote option for the right candidate after onboarding/training
  • Opportunity to work out of two office locations in the Montreal area
  • Collaborative, team-oriented environment with long-term growth potential
About the Client

Inner Circle Agency is hiring on behalf of a growing notary firm specializing in notarial law with operations across Canada. The firm offers a close-knit, supportive environment with a strong focus on collaboration, flexibility, and quality client service.

Role Overview

Our client is looking for a bilingual Legal Assistant with experience in notarial law to support their growing practice. This role is ideal for someone who has worked directly under a notary and is comfortable managing real estate files in a fast-paced but supportive environment.

Key Responsibilities
  • Prepare and manage notarial files from opening to closing
  • Draft and revise legal and notarial documentation
  • Coordinate with clients, lenders, brokers, and third parties
  • Manage calendars, appointments, and transaction deadlines
  • Assist notaries with file preparation and follow-ups
  • Maintain accurate electronic and physical file records
  • Support the team with various administrative and legal tasks
QualificationsRequired
  • Minimum 2 years of experience as a Legal Assistant in notarial law
  • Experience working directly under a notary
  • Experience handling notarial files
  • Able to communicate with clients in both French and English
  • Strong organizational and communication skills
Preferred
  • Ability to independently manage files from A to Z
  • Experience in a fast-paced notarial environment
  • Strong attention to detail and client service skills
Adjoint(e) juridique en droit notarial (bilingue) – Hybride – Montréal, QC

Lieu de travail : Montréal, QC
Mode hybride (après la période d’intégration/formation)
Horaire : Temps plein
Langues : Bilingue (français/anglais)

Ce que le client offre
  • Salaire d’environ 60 000 $ à 75 000 $+, selon l’expérience
  • Structure de boni basée sur la performance
  • Aucun minimum d’heures facturables
  • Avantages sociaux complets (santé et soins dentaires)
  • Option entièrement à distance pour le bon candidat après la période d’intégration/formation
  • Possibilité de travailler à partir de deux bureaux situés dans la région de Montréal
  • Environnement collaboratif et axé sur le travail d’équipe, avec un fort potentiel de croissance à long terme
À propos du client

Inner Circle Agency recrute pour le compte d’un cabinet de notaire en pleine croissance spécialisé en droit notarial, avec des opérations à travers le Canada. Le cabinet offre un environnement de travail proche des employés, axé sur le soutien, la collaboration, la flexibilité et un service client de grande qualité.

Aperçu du rôle

Notre client recherche un(e) adjoint(e) juridique bilingue ayant de l’expérience en droit notarial pour soutenir sa pratique en expansion. Ce poste est idéal pour une personne ayant déjà travaillé directement sous la supervision d’un(e) notaire et à l’aise de gérer des dossiers notariaux dans un environnement dynamique, mais structuré et soutenant.

Principales responsabilités
  • Préparer et gérer des dossiers notariaux, de l’ouverture à la fermeture
  • Rédiger et réviser des documents juridiques et notariaux
  • Coordonner les communications avec les clients, prêteurs, courtiers et autres parties prenantes
  • Gérer les calendriers, rendez-vous et échéanciers de transactions
  • Assister les notaires dans la préparation des dossiers et les suivis
  • Maintenir des dossiers électroniques et physiques précis et à jour
  • Soutenir l’équipe dans diverses tâches administratives et juridiques
QualificationsExigées
  • Minimum de 2 ans d’expérience comme adjoint(e) juridique en droit notarial
  • Expérience de travail directe sous la supervision d’un(e) notaire
  • Expérience dans la gestion de dossiers notariaux
  • Capable de communiquer avec les clients en français et en anglais.
  • Excellentes compétences en organisation et en communication
Atouts
  • Capacité à gérer de façon autonome des dossiers de A à Z
  • Expérience dans un environnement notarial à rythme soutenu
  • Forte attention aux détails et excellentes aptitudes en service à la clientèle