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Filing Assistant Jobs in Oregon (NOW HIRING)

Army National Guard Units

COMPUTER ASSISTANT

Pendleton, OR · On-site +1

$40.74K - $80.24K/yr

Summary This National Guard position is for a COMPUTER ASSISTANT, Position Description Number ... Restores deleted data files as necessary. Utilizes Standing Operating Procedures (SOP's) in the ...

The Hartford

Senior Legal Assistant

OR · Remote

$58K - $87K/yr

Sr Legal Assistant - LU10BN We're determined to make a difference and are proud to be an insurance ... Utilize appropriate software to timely prepare, e-file, and serve (as appropriate) correspondence ...

Ajilon

Accounting Assistant

Beaverton, OR · On-site

$20.50 - $27/hr

Ajilon - JobID: 5D33672C-E53E-4963-B622-FE64E057C10F [Accounting Clerk] As an Accounting Assistant ... Perform support administrative tasks such as scheduling meetings, filing documents and data entry.

Ajilon

Accounting Assistant

Keizer, OR · On-site

$19.50 - $25.50/hr

Ajilon - JobID: 144C1982-F38D-4F6C-85D3-04DE47A3EDB3 [Accounting Clerk] As an Accounting Assistant ... Perform support administrative tasks such as scheduling meetings, filing documents and data entry.

Ajilon

Accounting Assistant

Salem, OR · On-site

$19.50 - $25.75/hr

CD47EC6B-0F5E-407A-9F3F-F670491903A6 [Accounting Clerk] As an Accounting Assistant at Ajilon, you ... Perform support administrative tasks such as scheduling meetings, filing documents and data entry.

S&S Handyman Service

Be Seen First

Administrative Assistant

Medford, OR · On-site

$16 - $19/hr

We are seeking an Administrative Assistant to join our team! You will perform clerical and ... Develop and implement organized filing systems * Perform all other office tasks Qualifications:

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Gluten Free Baking Company

Production Assistant

Tualatin, OR · On-site

$16.75 - $21.50/hr

Generate production reconciliation file for all production lines daily. * Create production summary ... Manage frozen product program (orders, product in transit, inventory, etc.). * Assist with ...

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

S&S Handyman Service

Be Seen First

Administrative Assistant

Medford, OR · On-site

$16 - $19/hr

We are seeking an Administrative Assistant to join our team! You will perform clerical and ... Develop and implement organized filing systems * Perform all other office tasks Qualifications:

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.
What are the most commonly searched types of Filing jobs in Oregon? The most popular types of Filing jobs in Oregon are:
What are popular job titles related to Filing Assistant jobs in Oregon? For Filing Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Oregon look for? The top searched job categories for Filing Assistant jobs in Oregon are:
What cities in Oregon are hiring for Filing Assistant jobs? Cities in Oregon with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Oregon as of May 2026, with employment types broken down into 78% Full Time, 21% Part Time, and 1% Temporary. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Legal Administrative Assistant

Wilson Elser - Business & Legal Professionals

Portland, OR • On-site

Full-time

Retirement, PTO

Posted 9 days ago

Job description

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.
Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Portland Office.
This position offers a flexible, hybrid working arrangement.
The Position
We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.
Key Responsibilities:
  • Provide support and administrative assistance to attorneys and colleagues
  • Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
  • Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
  • File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
  • Communicate with court personnel regarding procedures, rules, and deadlines.
  • Manage incoming mail, notices, and document distribution.
  • Maintain electronic and client files within the document management system
  • Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
  • Enter attorney time and assist with billing support, client budgets, and billing inquires
  • Prepare expense reports and assist with travel arrangements
  • Manage vendor invoices, reimbursements and check requests.
  • Assist with client billing inquiries, budgets, appeals and collections
  • Support additional projects operational initiatives as needed

Qualifications:
  • High school Diploma or equivalent required
  • 3+ years of administrative experience, preferably within a law firm or litigation environment
  • Familiarity with legal terminology, document formatting and court procedures
  • Experience with electronic filing systems preferred
  • Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
  • Strong organizational skills with the ability to manage multiple deadlines
  • Ability to maintain strict confidentiality
  • Comfortable working in an in-office/hybrid environment

Why Should You Apply?
  • Benefits: Outstanding benefits package, including 401k match and generous PTO plan
  • Career Growth: Ample opportunities for professional development and advancement
  • Employee Perks: Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.
Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.
California Residents may review our CCPA notice for applicants and employees here.
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