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Filing Assistant Jobs in Oregon (NOW HIRING)

Hotel deLuxe

Accounting Clerk

Portland, OR · On-site

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Hotel deLuxe

Accounting Clerk

Portland, OR · On-site

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Gluten Free Baking Company

Production Assistant

Tualatin, OR · On-site

$16.75 - $21.50/hr

Generate production reconciliation file for all production lines daily. * Create production summary ... Manage frozen product program (orders, product in transit, inventory, etc.). * Assist with ...

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Hotel deLuxe

Accounting Clerk

Portland, OR · On-site

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Nexus Family Healing

Administrative Assistant

Eugene, OR · On-site

$25 - $30/hr

Our Administrative Assistant provides clerical, reception, administrative, and guest relations ... Maintains confidential client files by opening new client files and closing files at the time of ...

Nexus Family Healing

Administrative Assistant

Eugene, OR · On-site

$25 - $30/hr

Nexus Family Healing is looking to hire an Administrative Assistant to join our newest Youth ... Maintains confidential client files by opening new client files and closing files at the time of ...

Nexus Family Healing

Administrative Assistant

Eugene, OR · On-site

$25 - $30/hr

Our Administrative Assistant provides clerical, reception, administrative, and guest relations ... Maintains confidential client files by opening new client files and closing files at the time of ...

QUANTUM RESIDENTIAL INC

Assistant Manager

Portland, OR

$26 - $28/hr

... assist the On-site manager with the coordination of day-to-day activities of the development, in ... Set up and maintain lease files. * Conduct periodic market surveys, as requested. * Encourage ...

QUANTUM RESIDENTIAL INC

Assistant Manager

Seaside, OR · On-site

$20 - $24/hr

... assist the On-site manager with the coordination of day-to-day activities of the development, in ... Set up and maintain lease files. * Conduct periodic market surveys, as requested. * Encourage ...

QUANTUM RESIDENTIAL

Assistant Manager

Seaside, OR · On-site

$20 - $24/hr

... assist the On-site manager with the coordination of day-to-day activities of the development, in ... Set up and maintain lease files. * Conduct periodic market surveys, as requested. * Encourage ...

QUANTUM RESIDENTIAL

Assistant Manager

Portland, OR

$26 - $28/hr

... assist the On-site manager with the coordination of day-to-day activities of the development, in ... Set up and maintain lease files. * Conduct periodic market surveys, as requested. * Encourage ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What skills do you need to be a filing clerk?

Filing clerks need strong organizational skills, attention to detail, and the ability to handle confidential information. They should be familiar with filing systems, record-keeping procedures, and basic computer skills for managing digital files. Good time management and communication skills are also important for maintaining efficient office operations.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, properly stored, and easily accessible, often using filing cabinets, databases, or document management software. Attention to detail and organizational skills are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What job makes $10,000 a month without a degree?

A Filing Assistant typically does not earn $10,000 a month without a degree; such high earnings are uncommon in this role. High-paying jobs that can reach this level often require specialized skills, experience, or certifications, such as sales, real estate, or certain entrepreneurial ventures. Most roles with this income level involve significant responsibility and expertise beyond entry-level positions.
What are the most commonly searched types of Filing jobs in Oregon? The most popular types of Filing jobs in Oregon are:
What are popular job titles related to Filing Assistant jobs in Oregon? For Filing Assistant jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Oregon look for? The top searched job categories for Filing Assistant jobs in Oregon are:
What cities in Oregon are hiring for Filing Assistant jobs? Cities in Oregon with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Oregon as of June 2026, with employment types broken down into 80% Full Time, 14% Part Time, 3% Contract, and 3% Nights. Highlights an 92% Physical, 4% Hybrid, and 4% Remote job distribution.
Human Resources Assistant

Human Resources Assistant

University of Portland

Portland, OR • On-site

$16.30 - $16.80/hr

Other

Posted 24 days ago

Job description

Position Details
Position Information
Job Title
Human Resources Assistant
Department
HR Office Administration
Terms and Hours
Approx. 6 to 15 hrs/wk
Job Category
Student Employment
Hourly Wage
Portland Metro Minimum Wage ($16.30; $16.80 as of July 1)
Job Summary
The Human Resources Assistant position serves as an essential function of support to the Human Resources (HR) team while focusing mainly on updating electronic employee files, data entry in Banner, processing employment documents, and the creation/maintenance of online trainings.
This position provides the opportunity to work 6-12 hours during Summer, with possible continuation into the Fall and Spring semester. Hours worked would be during Human Resource office hours 8:30am to 4:30pm, Monday through Friday. This position reports to the Employment Specialist.
Core Duties
  • Daily scanning and indexing in electronic employee files using the University's document imaging system
  • Creation of University ID numbers via Ellucian Banner
  • Help develop and maintain training materials and track training attendance. Assist in creating and formatting of training and presentation materials
  • Monitor online training notifications and completion entry in Banner
  • Copying, filing, shredding of sensitive documents
  • Assist HR staff members with internal audits using Excel and Banner
  • Maintenance and updates to HR website using CMS
  • Editing of web content and other documents as requested
  • Data entry
  • Research matters as requested
  • Support Student Employment program as needed, including: event programming, policy violation audits, electronic file keeping of employment documents, reviewing job descriptions, processing hiring requests, email and phone support.
  • Support HR event programming, including new staff orientation events, employee wellness events, and student employment programming.
  • Additional duties as assigned
Minimum Qualifications
  • Strong commitment to confidentiality and willingness to sign a confidentiality agreement
  • Experience with a database or enterprise system and willingness to learn new tools/systems quickly
  • Detail and data oriented
  • Experience organizing and auditing data in Microsoft Excel
  • Self-motivated and able to take initiative
  • Demonstrated technical and organizational skills
  • Customer service experience working with a variety of types of people
  • Maintain professional appearance and work habits
  • Required availability: Able to work 6-12 hours per week (Monday - Thursday)
Preferred Qualifications
  • Availability during academic breaks
  • Experience working in a professional office
  • Knowledge Banner or other Oracle products
  • Students with Federal Work Study in Financial Aid package preferred
Physical Requirements
  • N/A

Posting Detail Information
Posting Number
SE1022-2023
Number of Vacancies
1
Estimated Start Date
06/16/2026
Open Date
05/28/2026
Close Date
07/25/2026

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