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Filing Assistant Jobs in Maine (NOW HIRING)

Manage and organize case files, records, and legal documentation * Conduct legal research and ... Prior experience as a legal assistant, paralegal, or in a law office setting preferred * Associate ...

Manage and organize case files, records, and legal documentation * Conduct legal research and ... Prior experience as a legal assistant, paralegal, or in a law office setting preferred * Associate ...

Manage and organize case files, records, and legal documentation * Conduct legal research and ... Prior experience as a legal assistant, paralegal, or in a law office setting preferred * Associate ...

Administrative Assistant

Augusta, ME · On-site

$39K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

The Mortgage Assistant is the primary contact for consumer inquiries and provides administrative ... Assemble files and transit to Sub-Servicer. o Process bi-monthly loan file transfer for mortgage ...

Our fast-paced family law firm is seeking a highly organized, detail-oriented Legal Assistant to ... Manage electronic and physical filing systems, ensuring all documents are easily accessible and up ...

... * Assist clients in analyzing potential regulatory matters related to Form PF and Form CPO-PQR ... Act as principal regulatory liaison for Form PF and Form CPO-PQR filings on behalf of clients ...

Claim Assistant

Portland, ME · On-site

$46K/yr

Maintain claim diaries, follow-up activities, and file documentation. * Assist adjusters and management with information requests and administrative support. * Help ensure claims are handled ...

We are looking for an organized and proactive Part Time Executive Assistant with some marketing ... Maintain digital records and documents through accurate electronic filing practices that support ...

... Assistant. The position is part-time, allowing for other areas of life to thrive as well ... Filing. * Insurance verifications. * Applying therapy modalities such as Ultrasound, Electric ...

Maintain claim diaries, follow-up activities, and file documentation. * Assist adjusters and management with information requests and administrative support. * Help ensure claims are handled ...

Claim Assistant

Portland, ME · On-site

$46K/yr

Maintain claim diaries, follow-up activities, and file documentation. * Assist adjusters and management with information requests and administrative support. * Help ensure claims are handled ...

IT Administrative Assistants

Bangor, ME

$18.25 - $24.75/hr

  • Medical

  • Retirement

  • PTO

Coordinates filing, archival and indexing of records for all divisions, in compliance with City guidelines. May assist with ordering office and restroom supplies. May assist Accounting division with ...

Showing results 41-60

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Maine?

The most popular types of Filing jobs in Maine are:

What are popular job titles related to Filing Assistant jobs in Maine?

For Filing Assistant jobs in Maine, the most frequently searched job titles are:

What cities in Maine are hiring for Filing Assistant jobs?

Cities in Maine with the most Filing Assistant job openings:

Infographic showing various Filing Assistant job openings in Maine as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 19% Part Time, 4% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant/Paralegal

BILODEAU LAWLLC

Lewiston, ME • On-site

Full-time

Re-posted 7 days ago


Job description

About the Role:
Bilodeau Law LLC is looking for a motivated and detail-oriented Legal Assistant/Paralegal to join our team in Lewiston, ME. This is an exciting opportunity to play a key role in supporting our legal team and making a real difference for our clients every day. If you thrive in a fast-paced legal environment and are passionate about delivering exceptional support, we want to hear from you!

Responsibilities:
  • Draft, proofread, and prepare legal documents, correspondence, and pleadings
  • Manage and organize case files, records, and legal documentation
  • Conduct legal research and summarize findings for attorneys
  • Coordinate and schedule client meetings, depositions, and court appearances
  • Communicate professionally with clients, courts, and opposing counsel
  • File documents with courts electronically and in person as required
  • Track deadlines, manage calendars, and ensure timely case progression
Requirements:
  • Prior experience as a legal assistant, paralegal, or in a law office setting preferred
  • Associate's or Bachelor's degree in Paralegal Studies or related field is a plus
  • Strong knowledge of legal terminology, procedures, and documentation
  • Proficiency in Microsoft Office Suite and legal case management software
  • Excellent written and verbal communication skills
  • Highly organized with strong attention to detail and ability to multitask
  • Professional, dependable, and client-focused demeanor
About Us:
Bilodeau Law LLC is a dedicated legal practice based in Lewiston, ME, committed to providing personalized and effective legal representation to our clients. Our clients trust us for our responsiveness, integrity, and commitment to achieving the best possible outcomes. We foster a collaborative and supportive work environment where every team member is valued and empowered to grow.