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Filing Assistant Jobs in Jay, ME (NOW HIRING)

Berman & Simmons, P.A.

Litigation Paralegal

Lewiston, ME · On-site

$29 - $35/hr

Assist in drafting, reviewing, and filing legal documents, including pleadings, motions, discovery requests, and discovery responses.Manage and maintain physical and electronic case files, ensuring ...

Berman & Simmons, P.A.

Litigation Paralegal

Lewiston, ME · On-site

$29 - $35/hr

Collaborate with attorneys, clients, experts, and other professionals to organize case files and coordinate assignments. * Assist in drafting, reviewing, and filing legal documents, including ...

InsCipher

Tax Associate

Auburn, ME · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Auburn, ME · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Lewiston, ME · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Augusta, ME · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Lewiston, ME · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Augusta, ME · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Brookfield Renewable

Production Clerk

Lewiston, ME · On-site

$30.03/hr

Prepare and maintain vehicle maintenance files * Assist in coordinating Vacation, Training and Work Schedules * Work with vendors to coordinate pickup/delivery of various equipment and supplies ...

MaineHousing

Administrative Assistant

Augusta, ME · On-site

$39K/yr

The Assistant is the primary contact for consumer inquiries and provides administrative functions ... Assemble files and transit to Sub-Servicer. o Process bi-monthly loan file transfer for mortgage ...

MaineHousing

Administrative Assistant

Augusta, ME · On-site

$39K - $54K/yr

The Assistant is the primary contact for consumer inquiries and provides administrative functions ... Assemble files and transit to Sub-Servicer. o Process bi-monthly loan file transfer for mortgage ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Jay, ME as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Litigation Paralegal

Lewiston, ME • On-site

Berman & Simmons, P.A.
Law Firms • 51 - 200 employees
Learn more about Berman & Simmons, P.A.external

$29 - $35/hr

Full-time

Re-posted 14 days ago

Job description

Litigation ParalegalLocation: Lewiston, ME Job Type: Full-Time | HourlyReports To: Assigned AttorneyJoin Our TeamWe are seeking a highly organized and detail-oriented Litigation Paralegal to support our attorneys in managing complex litigation matters. The ideal candidate is a motivated professional who thrives in a fast-paced legal environment, enjoys problem-solving, and has a passion for delivering exceptional support throughout all phases of the litigation process.This role offers the opportunity to work closely with experienced attorneys on challenging and meaningful cases while developing expertise in litigation support, case management, and trial preparation.What You'll DoAs a Litigation Paralegal, you will play a vital role in helping our legal team effectively manage cases from inception through trial. Key responsibilities include:Collaborate with attorneys, clients, experts, and other professionals to organize case files and coordinate assignments.Assist in drafting, reviewing, and filing legal documents, including pleadings, motions, discovery requests, and discovery responses.Manage and maintain physical and electronic case files, ensuring all documents are accurately organized and readily accessible.Organize exhibits, deposition materials, court filings, and other case-related documentation.Support trial and hearing preparation by creating trial binders, preparing exhibits, coordinating logistics, and attending proceedings when needed.Track and manage critical deadlines through case calendars and docketing systems.Verify the accuracy, completeness, and consistency of legal documents and filings.Assist attorneys with legal research, case administration, and special projects as assigned.Contribute to the overall efficiency and success of the litigation team through proactive case management and administrative support.What We're Looking ForRequired Skills & AbilitiesStrong organizational and time management skills with the ability to manage multiple priorities and deadlines.Exceptional attention to detail and follow-through.Excellent written and verbal communication skills.Professionalism, discretion, and a commitment to maintaining confidentiality.Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel.Experience with Adobe Acrobat, document management, scanning, and file organization tools.Ability to work independently while also collaborating effectively within a team environment.Adaptability and willingness to learn new technologies and legal software platforms.Preferred QualificationsBachelor's degree preferred; equivalent combinations of education and relevant experience will be considered.Paralegal Certificate from an accredited program is a plus.Experience with legal case management systems and electronic court filing systems preferred.Familiarity with Filevine or similar case management software is a plus.Experience in personal injury, medical malpractice, or other complex litigation matters is highly desirable.Why Join Us?We offer an opportunity to be part of a collaborative legal team that values professionalism, continuous learning, and excellence in client service. You will gain hands-on litigation experience, work on sophisticated cases, and play an important role in advancing successful client outcomes.If you are a proactive, detail-oriented professional seeking a rewarding career in litigation support, we encourage you to apply today.To Apply: Please submit your resume and cover letter for consideration. We look forward to learning more about you.