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Filing Assistant Jobs in Jay, ME (NOW HIRING)

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Jay, ME as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Moody's Coworker Owned - Process Assistant Augusta

Moody's Co-Worker Owned, Inc.

Augusta, ME

Full-time

Re-posted 6 days ago

Job description

Process Assistant Position

Moody’s Collision Centers is currently seeking a Process Assistant to join our Augusta location. As a Process Assistant, this individual will be responsible for supporting our Estimators, Technicians, and Customer Service Representative with a variety of tasks. The ability to multitask in a fast- paced setting and work with minimal direction is pertinent, as is the ability to excel while working in a team environment. The right candidate will have a strong attention to detail and convey a positive attitude while working alongside co-workers and vendors.

Job Skills

  • Possess solid communication skills, both verbal and written, as well as strong organizational and planning skills
  • Strong computer skills including Microsoft Office/ Outlook
  • Automotive knowledge- prior employment in the automotive industry is a plus

Job Responsibilities

  • Assist Estimators and Production Team with research and supporting documentation on Advanced Driver Assistance Systems & repair processes
  • Setting up shop load ADAS calibrations with vendors
  • Arrange tows and help with sublet facilitation
  • Make sure necessary files have been scanned into Repair Packages
  • Assist team with Crimp Tool documentation & materials invoicing
  • Help Estimators by facilitating Total Losses
  • Support the Parts Expeditor and fill in as needed
  • Provides a stepping stone to learning the estimator/ account manager role