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Filing Assistant Jobs in Jay, ME (NOW HIRING)

Cross Insurance

Commercial Lines Assistant

Augusta, ME · On-site

$20 - $22/hr

A Commercial Lines Assistant Account Manager is primarily responsible for providing administrative ... Scanning hard files into AMS360. * Organize, set, and maintain priorities. * Working knowledge and ...

Crossagency

Commercial Lines Assistant

Augusta, ME · On-site

$22/hr

A Commercial Lines Assistant Account Manager is primarily responsible for providing administrative ... Scanning hard files into AMS360. * Organize, set, and maintain priorities. * Working knowledge and ...

Georgia

Registrar's Office Assistant

Augusta, ME

$30K - $32K/yr

Maintain organized electronic and physical filing systems. * Assist with graduation preparation, commencement activities, and special events. * Provide administrative support during registration ...

State of Maine

Vital Record Assistant

Augusta, ME · On-site

$17.04 - $22.68/hr

As a Vital Record Assistant, you will play a key role by performing various planning, data ... You should be comfortable undertaking a variety of activities in the office, including filing ...

Maine

Vital Record Assistant

Augusta, ME

$17.04 - $22.68/hr

As a Vital Record Assistant, you will play a key role by performing various planning, data ... You should be comfortable undertaking a variety of activities in the office, including filing ...

State of Maine

Vital Record Assistant

Augusta, ME · On-site

$17.04 - $22.68/hr

As a Vital Record Assistant, you will play a key role by performing various planning, data ... You should be comfortable undertaking a variety of activities in the office, including filing ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Jay, ME as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Administrative Assistant - Transportation Office

Gardiner, ME • On-site

Maine School Administrative District #11
See more jobs at Maine School Administrative District #11external

$17.25 - $23.50/hr

Full-time

Posted 19 days ago

Job description

Position Type:
Secretarial/Clerical/Administrative Assistant - School Year
Date Posted:
8/26/2026
Location:
MSAD 11 - Transportation
Date Available:
Immediate Opening
Closing Date:
Open Until Filled
Position: Administrative Assistant
Location: Transportation Office
Date Position Available: Immediate Opening
Qualifications: Current CHRC authorization through the State of Maine Department of Education. High School Diploma or equivalent
Description: MSAD #11 is looking for a dedicated team player. Duties will include assisting with scheduling and maintaining bus routes; assisting with annual budget process; maintaining files; answering phones; contacting parents; and assisting with day-to-day office operations. The successful candidate will possess the following skills and attributes: The ability to handle confidential/sensitive material and information; have strong oral and written communication skills; the ability to exercise independent judgment; prioritize tasks; work independently with a high degree of accuracy; the ability to establish and maintain positive working relationships with students, staff and parents. Prior school Administrative Assistant experience preferred. Knowledge of and experience working with Bus Right, Google Apps, ADS system, and PowerSchool is preferred.
Work Schedule: Extended School Year (191 days)
Administrative Assistant Pay Scale (2026-2027)
Placement on the scale is dependent upon experience.
Step 1 $22.72
Step 9 $27.30
To Apply: Please complete the online application found on the MSAD 11 website.
Deadline for Applications: Open until filled.

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