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Filing Assistant Jobs in Jay, ME (NOW HIRING)

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Jay, ME as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Certified Nursing Assistant (CNA) - Surgical Services

MaineHealth

Farmington, ME • On-site

$20.27 - $24.36/hr

Other

Re-posted 2 days ago

MaineHealth rating

7.3

Company rating: 7.3 out of 10

Based on 238 frontline employees who took The Breakroom Quiz

306th of 889 rated healthcare providers

Job description

Description

MaineHealth Franklin Hospital |Surgical Services
Full-Time, Day-Shift
8-Hour Shifts | Typically 6A - 2P or 7A - 3P
Nursing/Clinical Support
Req #: 84972

For a limited time MaineHealth is offering sign on bonuses for Clinical Nursing Assistants (CNA):
0-1 years of experience eligible for $2,500 (full time)
1+ years of experience eligible for $4,000 (full time)
Eligible candidates are hired (offer accepted) into a Full or Part time CNA position. Bonus amount prorated for Part time hires, per diem hires are ineligible.
Current MaineHealth member employees are ineligible; former MaineHealth Members are ineligible until greater than 6 months separation from employment.

Summary:
Under the supervision of a Registered Nurse, the Certified Nursing Assistant - Unit Coordinator role coordinates and organizes the clinical duties of the unit or department and performs Certified Nursing Assistant (CNA) or Licensed Nursing Assistant (LNA) duties as appropriate.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

  1. Education: High school diploma or GED preferred.
  2. License/Certifications: Current applicable state(s) license as a Certified Nursing Assistant (CNA) in Maine or Licensed Nursing Assistant (LNA) in New Hampshire. Current BLS certification required or must obtain within 30 days of start date.
  3. Experience: Relevant experience preferred.
  4. Additional Skills/Requirements Required: N/A
  5. Additional Skills/Requirements Preferred: N/A

Additional Information


MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources-so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $20.27to $24.36 per hour.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

If you have questions about this role, please contact connor.lemay@mainehealth.org

Hiring Scam Alert

MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.

Notice Regarding Maine Employer Surveillance Statute:Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

What MaineHealth employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About MaineHealth

Sourced by ZipRecruiter

MaineHealth is a not-for-profit integrated health system whose vision is, "Working together so our communities are the healthiest in America." MaineHealth consists of nine local health systems, a comprehensive behavioral health care network, diagnostic services, home health agencies, and 1,700 employed clinicians working together through the MaineHealth Medical Group. With approximately 22,000 care team members, MaineHealth provides preventive care, diagnosis and treatment to 1.1 million residents in Maine and New Hampshire. Learn more about our system at mainehealth.org

Industry

Hospitals and health care and social assistance

Company size

10,000+ Employees

Headquarters location

Portland, ME, US

Social media

Twitter

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