Legal Assistant
Kennebunk, ME · On-site
$20 - $23/hr
Responsibilities: • • Assist attorneys and paralegals by managing daily schedules, opening and closing new case files • Prepare and organize legal documents, maintaining accuracy and ...
Legal Assistant
Kennebunk, ME · On-site
$20 - $23/hr
Responsibilities: • • Assist attorneys and paralegals by managing daily schedules, opening and closing new case files • Prepare and organize legal documents, maintaining accuracy and ...
Legal Assistant
Kennebunk, ME · On-site
$20 - $23/hr
Responsibilities: • • Assist attorneys and paralegals by managing daily schedules, opening and closing new case files • Prepare and organize legal documents, maintaining accuracy and ...
Legal Assistant
Kennebunk, ME · On-site
$20 - $23/hr
Responsibilities: • • Assist attorneys and paralegals by managing daily schedules, opening and closing new case files • Prepare and organize legal documents, maintaining accuracy and ...
Tax Associate
Auburn, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Auburn, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Biddeford, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Biddeford, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Administrative Assistant
Augusta, ME · On-site
$17/hr
As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success ... Scanning, filing, and sending key documents to keep our office records accurate and up to date.
Administrative Assistant
Augusta, ME · On-site
$17/hr
As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success ... Scanning, filing, and sending key documents to keep our office records accurate and up to date.
Administrative Assistant
Saco, ME · On-site
$17.50/hr
As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success ... Scanning, filing, and sending key documents to keep our office records accurate and up to date.
Administrative Assistant
Saco, ME · On-site
$17.50/hr
As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success ... Scanning, filing, and sending key documents to keep our office records accurate and up to date.
Administrative Assistant
Saco, ME · On-site
$17.50/hr
As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success ... Scanning, filing, and sending key documents to keep our office records accurate and up to date ...
Administrative Assistant
Saco, ME · On-site
$17.50/hr
As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success ... Scanning, filing, and sending key documents to keep our office records accurate and up to date ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Administrative Assistant
Augusta, ME · On-site
$17/hr
As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success ... Scanning, filing, and sending key documents to keep our office records accurate and up to date ...
Administrative Assistant
Augusta, ME · On-site
$17/hr
As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success ... Scanning, filing, and sending key documents to keep our office records accurate and up to date ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Bangor, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Bangor, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Portland, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Portland, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Job File Coordinator
Gorham, ME · On-site
$20 - $25/hr
Collaborate and assist with other departments, as needed Position Requirements: * High school ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...
Job File Coordinator
Gorham, ME · On-site
$20 - $25/hr
Collaborate and assist with other departments, as needed Position Requirements: * High school ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...
Tax Associate
South Portland, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
South Portland, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Lewiston, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Lewiston, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Augusta, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Tax Associate
Augusta, ME · On-site
$21 - $26/hr
Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...
Filing Assistant information
What is a filing assistant?
Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.
What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?
To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.
What are some common challenges filing assistants face, and how can they effectively manage them?
Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are the most commonly searched types of Filing jobs in Maine?
The most popular types of Filing jobs in Maine are:
What are popular job titles related to Filing Assistant jobs in Maine?
For Filing Assistant jobs in Maine, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Maine look for?
The top searched job categories for Filing Assistant jobs in Maine are:
What cities in Maine are hiring for Filing Assistant jobs?
Cities in Maine with the most Filing Assistant job openings:
$20 - $23/hr
Full-time
This job post has expired today. Applications are no longer accepted.
Job description
Our fast-paced family law firm is seeking a highly organized, detail-oriented Legal Assistant to support our attorneys and paralegals in delivering exceptional client service. The ideal candidate communicates well, is comfortable in a Mac environment, and thrives in a dynamic setting. Legal or office experience ideal — we welcome candidates from client-facing backgrounds seeking a meaningful, long-term role in the legal field. Kennebunk or Brunswick location. Responsibilities: • • Assist attorneys and paralegals by managing daily schedules, opening and closing new case files • Prepare and organize legal documents, maintaining accuracy and confidentiality at all times. • Communicate effectively with clients, providing updates and gathering necessary information to support case progress. • Manage electronic and physical filing systems, ensuring all documents are easily accessible and up-to-date. • Coordinate with court personnel and other legal professionals to facilitate smooth case proceedings. • Handle incoming and outgoing correspondence, ensuring timely and professional communication with all parties involved in a case. Qualifications: • • A college degree is preferred, but significant relevant work experience will also be considered* 1-2 years of experience in a law firm or professional office setting, handling administrative tasks such as scheduling, correspondence, and CRM software* Familiarity with legal software, case management, or docketing programs is a plus* Comfortable working in a fast-paced environment with tight deadlines and quick turnaround times* Proficient in Mac OS, Apple Mail, and Google Suite* Strong team player* Excellent customer service, organizational, and problem-solving skills Compensation: $20 - $23 hourly commensurate with experience
• Assist attorneys and paralegals by managing daily schedules, opening and closing new case files • Prepare and organize legal documents, maintaining accuracy and confidentiality at all times. • Communicate effectively with clients, providing updates and gathering necessary information to support case progress. • Manage electronic and physical filing systems, ensuring all documents are easily accessible and up-to-date. • Coordinate with court personnel and other legal professionals to facilitate smooth case proceedings. • Handle incoming and outgoing correspondence, ensuring timely and professional communication with all parties involved in a case.