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Filing Assistant Jobs in Maine (NOW HIRING)

Living Innovations

Administrative Assistant

Newport, ME · On-site

$17/hr

Administrative Assistant Newport Office - Newport, ME 04953 Overview Salary Range $17.00 Hourly ... Scanning, filing, and sending key documents to keep our office records accurate and up to date.

Living Innovations

Administrative Assistant

Saco, ME · On-site

$17.50/hr

Administrative Assistant Saco Office - Saco, ME 04072 Overview Salary Range $17.50 Hourly Education ... Scanning, filing, and sending key documents to keep our office records accurate and up to date.

Berman & Simmons, P.A.

Litigation Paralegal

Lewiston, ME · On-site

$29 - $35/hr

Assist in drafting, reviewing, and filing legal documents, including pleadings, motions, discovery requests, and discovery responses.Manage and maintain physical and electronic case files, ensuring ...

Berman & Simmons, P.A.

Litigation Paralegal

Lewiston, ME · On-site

$29 - $35/hr

Collaborate with attorneys, clients, experts, and other professionals to organize case files and coordinate assignments. * Assist in drafting, reviewing, and filing legal documents, including ...

InsCipher

Tax Associate

Auburn, ME · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Bangor, ME · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Auburn, ME · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

South Portland, ME · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Lewiston, ME · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Biddeford, ME · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

South Portland, ME · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Bangor, ME · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Maine?

The most popular types of Filing jobs in Maine are:

What are popular job titles related to Filing Assistant jobs in Maine?

For Filing Assistant jobs in Maine, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Maine look for?

The top searched job categories for Filing Assistant jobs in Maine are:

What cities in Maine are hiring for Filing Assistant jobs?

Cities in Maine with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Maine as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Newport, ME • On-site

Living Innovations
Non-Profits • 1 - 5K employees
Learn more about Living Innovationsexternal

$17/hr

Other

PTO

Posted 7 days ago

Living Innovations rating

6.0

Company rating: 6.0 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

Job description

Administrative Assistant

Newport Office - Newport, ME 04953

Overview

Salary Range $17.00 Hourly Education Level High School or GED

Description

Living Innovations jobs have purpose built in. They're not ordinary – each day offers something new and extraordinary! Hours: 8:30am to 5pm Monday through Friday. This is an in-person position. Living Innovations provides support to people with disabilities to have a good life at home and in the community. As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success! Your primary role will be to deliver top-notch customer service to our internal and external customers, employees, and the individuals we support. You'll be responsible for managing office operations, which include purchasing supplies, communicating with office leadership, and maintaining databases. Managing information is central to this role, requiring our Administrative Assistants to be comfortable with computers and eager to learn new systems for digital filing and data entry. Additionally, you'll play a vital role in our new hire onboarding process, including gathering background checks, and scheduling training.

What you'll be doing:

  • Providing excellent customer service both via phone and office interactions.
  • Directing all calls and taking messages as needed.
  • Conducting onboarding with new employees/home providers.
  • Maintaining employee and home provider files via electronic filing system(s).
  • Scanning, filing, and sending key documents to keep our office records accurate and up to date.
  • Ordering & maintaining office supplies, equipment, and inventory.
  • Maintaining cleanliness of office conference rooms & reception areas.

Benefits Include:

  • $500 Sign on bonus
  • Paid time off
  • Professional development opportunities
  • The satisfaction of making a real difference!
Qualifications

Qualifications:

  • A patient, caring, and positive attitude.
  • Strong verbal and written communication skills.
  • Ability to provide customer service in an upbeat and cheerful manner.
  • Prior experience using Microsoft Office Suite (Word/Excel/Outlook).
  • Valid state issued driver's license, current vehicle insurance declaration and vehicle registration.
  • A high school diploma or equivalent.
  • The ability to pass comprehensive background checks per state and company regulations/policies

What Living Innovations employees say

Pay

Benefits

Hours and flexibility

Workplace

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