Prepare paper-filed tax returns and supporting documentation, assemble mailing packages, and ensure they are sent to the appropriate tax authorities and addressee * Prepare and maintain internal ...
New
Quick apply
Prepare paper-filed tax returns and supporting documentation, assemble mailing packages, and ensure they are sent to the appropriate tax authorities and addressee * Prepare and maintain internal ...
New
Executive Assistant
Edmonton, AB · Hybrid
Title: Executive Assistant & Board Coordinator Report To: Chief Executive Officer Placement ... Maintain motion tracking summary and filing of all relevant board materials. * Attend board ...
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Executive Assistant
Edmonton, AB · Hybrid
Title: Executive Assistant & Board Coordinator Report To: Chief Executive Officer Placement ... Maintain motion tracking summary and filing of all relevant board materials. * Attend board ...
Student Research Assistant (Digital Humanities)
Mclennan, AB · On-site
$19.02/hr
Student Research Assistant (DH) Requirements: MLIS, or Masters in progress Hours: Up to 12 hours ... Good general knowledge of technology, internet conferencing and file sharing technologies
Student Research Assistant (Digital Humanities)
Mclennan, AB · On-site
$19.02/hr
Student Research Assistant (DH) Requirements: MLIS, or Masters in progress Hours: Up to 12 hours ... Good general knowledge of technology, internet conferencing and file sharing technologies
Student Research Assistant (DH) Requirements: MLIS, or Masters in progress Hours: Up to 12 hours ... Good general knowledge of technology, internet conferencing and file sharing technologies
Student Research Assistant (DH) Requirements: MLIS, or Masters in progress Hours: Up to 12 hours ... Good general knowledge of technology, internet conferencing and file sharing technologies
Copy, scan, fax, file and perform records management of physical and digital documents * Take meeting minutes.
Quick apply
Copy, scan, fax, file and perform records management of physical and digital documents * Take meeting minutes.
Campus Store Services Assistant
CA$15.45 - CA$19.44/hr
File records and maintain documentation; Prepare reports or logs as assigned; Process locker ... Support special events. Assist other Commercial Operations departments during peak periods. Perform ...
Campus Store Services Assistant
CA$15.45 - CA$19.44/hr
File records and maintain documentation; Prepare reports or logs as assigned; Process locker ... Support special events. Assist other Commercial Operations departments during peak periods. Perform ...
... paper & electronic file systems. Closing Date: Friday August 14, 2026 Responsibilities ... Research, develop and assist in the creation of presentations, utilizing both electronic and ...
... paper & electronic file systems. Closing Date: Friday August 14, 2026 Responsibilities ... Research, develop and assist in the creation of presentations, utilizing both electronic and ...
Temporary Assistant Controller
Calgary, AB · On-site
CA$95K - CA$115K/yr
... Temporary Assistant Controller to join their dynamic and growing team. This is a contract ... Manage and support tax filings and compliance requirements. * Oversee cash flow forecasting ...
Temporary Assistant Controller
Calgary, AB · On-site
CA$95K - CA$115K/yr
... Temporary Assistant Controller to join their dynamic and growing team. This is a contract ... Manage and support tax filings and compliance requirements. * Oversee cash flow forecasting ...
Maintain organized project files, records, and document control systems. * Monitor outstanding material deliveries and communicate status updates to project teams. * Perform general administrative ...
Maintain organized project files, records, and document control systems. * Monitor outstanding material deliveries and communicate status updates to project teams. * Perform general administrative ...
Legal Assistant III
Calgary, AB · On-site
CA$49K - CA$73K/yr
Medical
Life
Retirement
PTO
... legal assistants and has the ability to answer technical questions. May also provide training to ... Participates in arranging lawyer's files for easy access during trials. Informs witnesses of ...
Legal Assistant III
Calgary, AB · On-site
CA$49K - CA$73K/yr
Medical
Life
Retirement
PTO
... legal assistants and has the ability to answer technical questions. May also provide training to ... Participates in arranging lawyer's files for easy access during trials. Informs witnesses of ...
Legal Assistant
CA$60K/yr
Filing documents with the Court and coordinating with court staff * Assisting with billing and account follow-ups * Managing emails and maintaining organized digital files * Keeping client contact ...
Quick apply
Legal Assistant
CA$60K/yr
Filing documents with the Court and coordinating with court staff * Assisting with billing and account follow-ups * Managing emails and maintaining organized digital files * Keeping client contact ...
Maintain organized project files, records, and document control systems. * Monitor outstanding material deliveries and communicate status updates to project teams. * Perform general administrative ...
Maintain organized project files, records, and document control systems. * Monitor outstanding material deliveries and communicate status updates to project teams. * Perform general administrative ...
Cad/Cam Designer
Calgary, AB · On-site
$26 - $30/hr
Work with dental CAD software to produce precise digital models and case files * Assist with other digital design needs within the lab as required Collaboration & Workflow Support * Work closely with ...
Quick apply
Cad/Cam Designer
Calgary, AB · On-site
$26 - $30/hr
Work with dental CAD software to produce precise digital models and case files * Assist with other digital design needs within the lab as required Collaboration & Workflow Support * Work closely with ...
About the role We're looking for an Administrative Assistant to join our growing team! What you'll ... Integrate new employees by closing files of departing employees and treating all information and ...
About the role We're looking for an Administrative Assistant to join our growing team! What you'll ... Integrate new employees by closing files of departing employees and treating all information and ...
Administrative Assistant
Edmonton, AB · On-site
Medical
Dental
Vision
Life
Retirement
Orders and maintains office supplies, business cards and other special items for department * Assist in electronically filing and archiving documents * Assist in operating and maintaining department ...
Administrative Assistant
Edmonton, AB · On-site
Medical
Dental
Vision
Life
Retirement
Orders and maintains office supplies, business cards and other special items for department * Assist in electronically filing and archiving documents * Assist in operating and maintaining department ...
Administrative Assistant
Edmonton, AB · On-site
Medical
Dental
Vision
Life
Retirement
Orders and maintains office supplies, business cards and other special items for department * Assist in electronically filing and archiving documents * Assist in operating and maintaining department ...
Administrative Assistant
Edmonton, AB · On-site
Medical
Dental
Vision
Life
Retirement
Orders and maintains office supplies, business cards and other special items for department * Assist in electronically filing and archiving documents * Assist in operating and maintaining department ...
Assistant
CA$45K - CA$55K/yr
Medical
PTO
Preparing professional correspondence, reports, documents, and files. * Responding to requests for ... assist.
Assistant
CA$45K - CA$55K/yr
Medical
PTO
Preparing professional correspondence, reports, documents, and files. * Responding to requests for ... assist.
Administrative Assistant
Edmonton, AB · On-site
Medical
Dental
Vision
Life
Retirement
Orders and maintains office supplies, business cards and other special items for department * Assist in electronically filing and archiving documents * Assist in operating and maintaining department ...
Administrative Assistant
Edmonton, AB · On-site
Medical
Dental
Vision
Life
Retirement
Orders and maintains office supplies, business cards and other special items for department * Assist in electronically filing and archiving documents * Assist in operating and maintaining department ...
As an Administrative Assistant you will be responsible for providing administrative support to the ... Administrative Support - Maintain compliance standards in client dealings/client files.Conduct ...
New
As an Administrative Assistant you will be responsible for providing administrative support to the ... Administrative Support - Maintain compliance standards in client dealings/client files.Conduct ...
New
Administrative Assistant Wood Gundy
Edmonton, AB · On-site
Retirement
As an Administrative Assistant you will be responsible for providing administrative support to the ... Administrative Support - Maintain compliance standards in client dealings/client files.Conduct ...
Administrative Assistant Wood Gundy
Edmonton, AB · On-site
Retirement
As an Administrative Assistant you will be responsible for providing administrative support to the ... Administrative Support - Maintain compliance standards in client dealings/client files.Conduct ...
Filing Assistant information
What is a filing assistant?
Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.
What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?
To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.
What are some common challenges filing assistants face, and how can they effectively manage them?
Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are the most commonly searched types of Filing jobs in Alberta?
The most popular types of Filing jobs in Alberta are:
What are popular job titles related to Filing Assistant jobs in Alberta?
For Filing Assistant jobs in Alberta, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Alberta look for?
The top searched job categories for Filing Assistant jobs in Alberta are:
What cities in Alberta are hiring for Filing Assistant jobs?
Cities in Alberta with the most Filing Assistant job openings:
Full-time
Posted 2 days ago
New
Job description
Duties:
- Coordinate client onboarding, including preparing engagement letters, setting up secure portal access, and providing document request lists
- Prepare paper-filed tax returns and supporting documentation, assemble mailing packages, and ensure they are sent to the appropriate tax authorities and addressee
- Prepare and maintain internal status reports to support the tracking of filing deadlines, submissions, and filing confirmations
- Provide administrative, billing and AR support to the accounting team - meeting coordination, report and document preparation, other ad hoc tasks as needed
- Handle general correspondence efficiently and proactively action any items requiring immediate attention
- Prepare deliverables for clients and maintaining our client workflow and data base systems
- E-file tax returns
- Organize, scan, save and fax documents
- Respond to client emails and correspondence, answer calls and communicate with clients
- Support billing function as needed
- Update client contact information in database and associated software
Qualifications:
- 1-3 years of administrative experience (with accounting experience preference)
- Post secondary education
- Experience in CaseWare or TaxPrep or other major accounting software is considered an asset
- Knowledge of U.S. or Canadian tax filings is considered an asset
- Experience in a professional services firm is considered an asset
- Candidate must be trustworthy with sensitive client information, self-motivated and able to work in an unsupervised environment
- Exceptional interpersonal skills, strong written and oral communication skills, analytical skills, organizational and planning skills
- Attention to detail, self-starting, and action-oriented while regularly exercising independent judgment and seeing tasks through to completion
- Proactive in project management
- Intermediate to advanced skills in Microsoft Office
- Comfortable learning new computer systems and technologies
- Works very well under pressure and in a fast-paced environment
- Works well independently and within a team setting
- Capable of managing multiple tasks simultaneously