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File Manager Jobs in Pennsylvania (NOW HIRING)

Talent Scout

Project Manager

Pittsburgh, PA

... files, assign project numbers, issue project instruction sheets and open job workflow files Manage overall team resource forecasting to ensure timely delivery of projects Enhance department ...

MKB

Office Manager

Belleville, PA · On-site

$20 - $25/hr

File Management : Maintain organized and up-to-date employee, vendor, and customer records to ensure documents are easily accessible and accurately filed * Office Supplies & Expenditures : Monitor ...

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File Manager information

See Pennsylvania salary details

$33.6K

$73.1K

$116.8K

How much do file manager jobs pay per year?

As of Aug 19, 2026, the average yearly pay for file manager in Pennsylvania is $73,070.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,600.00 and $86,700.00 per year, depending on experience, location, and employer.

What is a file manager?

File Managers are software applications or tools that help users organize, manage, and navigate files and folders on a computer or other digital device. They enable users to perform tasks such as copying, moving, deleting, renaming, and searching for files efficiently. File Managers often provide a graphical user interface (GUI), making it easier to interact with the filesystem compared to command-line methods. Examples include Windows File Explorer, macOS Finder, and third-party programs like Total Commander.

What are the key skills and qualifications needed to thrive as a file manager?

To thrive as a File Manager, you need strong organizational skills, attention to detail, and knowledge of document management best practices, often supported by experience or training in records management. Familiarity with digital file management systems, cloud storage platforms, and database software is typically required. Excellent communication, discretion, and problem-solving abilities help a File Manager interact with staff and maintain confidentiality. These skills ensure efficient information retrieval, data security, and smooth workflow across the organization.

What are some common challenges faced by file managers, and how can they be addressed?

File Managers often encounter challenges such as maintaining the accuracy and security of large volumes of records, ensuring compliance with data protection regulations, and efficiently retrieving documents under tight deadlines. Addressing these challenges typically involves implementing clear organizational systems, staying updated on best practices for data management, and collaborating with IT and compliance teams. Regular training and adopting reliable file management software can also help File Managers stay organized and minimize errors.

What are the most commonly searched types of File jobs in Pennsylvania?

The most popular types of File jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for File Manager jobs?

Cities in Pennsylvania with the most File Manager job openings:

File Manager jobs near you
Infographic showing various File Manager job openings in Pennsylvania as of August 2026, with employment types broken down into 82% Full Time, 17% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $73,070 per year, or $35.1 per hour.

Job File Coordinator - SERVPRO

GREEN FLEET SERVICES

King Of Prussia, PA • On-site

Full-time

Re-posted 9 days ago

Job description

Position Summary

The primary responsibility of the Job File Coordinator is to manage incoming leads from intake through job completion and invoicing while maintaining accurate job file documentation and administrative support throughout the project lifecycle. This role works closely with Production, Accounting, and customers to ensure all files, communications, and financial processes are completed accurately and efficiently.

Primary Responsibilities

  • Answer and manage incoming phone calls and customer intake requests in a professional, accurate and timely manner.
  • Enter and update job information in DASH and other internal systems.
  • Maintain accurate and organized Work Center (WC) job files and ensure file accuracy throughout the project lifecycle.
  • Monitor job file status daily to ensure all required documentation is complete and accurate.
  • Communicate with Production crews and internal teams to obtain required job documentation and updates.
  • Maintain accurate and detailed work-in-progress tracking for all active projects.
  • Review job file documentation, timestamps, and related data to ensure accurate reporting and KPIs.
  • Ensure all client and program requirements are properly documented and followed.
  • Maintain internal and external communication with customers, vendors, insurance carriers, and team members.
  • Assist with Accounts Receivable activities, including invoice follow-up and payment tracking.
  • Coordinate job close-out activities and work with the Accounting team to ensure proper invoicing.
  • Perform internal audits of job files to ensure accuracy and completeness.
  • Assist other departments and administrative functions as needed.
  • Ability to work independently and collaboratively in a team setting with a high degree of accuracy and attention to detail.

Education and Experience Requirements

  • High school diploma or GED required.
  • Previous office, administrative, customer service, or job coordination experience preferred.
  • Strong customer service, organizational, administrative, verbal, and written communication skills required.
  • Proficiency with digital tools and software systems, including DASH, Work Center, Drybook, DocuSketch, and Microsoft Office preferred.
  • Xactanalysis/Xactimate knowledge or experience is a plus but not required
  • Ability to manage multiple priorities in a fast-paced environment.
  • Reliable and flexible with availability for overtime and on-call rotations.
  • Experience in the restoration, construction, or insurance industry is a plus.

Physical and Work Environment Requirements

This position is primarily sedentary and operates in an office environment. Some filing and light lifting may be required, including opening filing cabinets, bending and standing.