ZipRecruiter

Log In

1

File Coordinator Jobs in Arizona (NOW HIRING)

Cazares Electric LLC

Office Coordinator

Tucson, AZ · On-site

$17 - $24/hr

Experience organizing digital records, paperwork, and filing systems * Strong organizational and ... Comfortable coordinating schedules and helping manage calendars and appointments * Ability to ...

Aujan Interiors

BIM Coordinator

Phoenix, AZ · On-site

$60 - $80/hr

Summary The BIM Coordinator will assist in the coordination, planning, and execution of ... Provide project support in organizing and managing construction projects, including design files ...

SHASTA INDUSTRIES, INC.

Project Coordinator

Phoenix, AZ · On-site

$23 - $25/hr

Maintain electronic file structure to the current standard operating procedure. * Make ... Update Construction Coordinator Customer Tracking Board to reflect current Construction Phase of ...

Kids for the Future

MIT Project Coordinator

Tucson, AZ · On-site

$60 - $80/hr

Other Compensation PROJECT COORDINATOR PERFORMANCE AND COLLECTION INCENTIVE PROGRAM Description ... Review job files for accuracy and completeness * Ensure photos, moisture logs, and notes are ...

Lennar

Land Coordinator

Tempe, AZ · On-site

Maintain and organize land development files. * Track and manage land projects as needed. * Assist in coordinating and communicating with legal counsel, architects, and consultants during development ...

Lennar

Land Coordinator

Tempe, AZ

Maintain and organize land development files. * Track and manage land projects as needed. * Assist in coordinating and communicating with legal counsel, architects, and consultants during development ...

NLB Services

Data Coordinator

Phoenix, AZ · On-site

They are seeking a Data Coordinator who will be responsible for data analysis and management ... files, file formats, workflows, and data flows • A foundational understanding of key Data ...

previous pagenext page

Showing results 21-40

All JobsFile JobsFile Coordinator JobsFile Coordinator Jobs in Arizona

File Coordinator information

What is a file coordinator?

File Coordinators are administrative professionals responsible for organizing, managing, and maintaining files and records within an organization. They ensure that documents are accurately filed, easily accessible, and securely stored, whether in physical or digital formats. File Coordinators often handle data entry, retrieval requests, and may implement or improve filing systems to enhance efficiency. Their role is critical in ensuring compliance with organizational policies and legal requirements for document retention and confidentiality.

What are the key skills and qualifications needed to thrive as a file coordinator, and why are they important?

To thrive as a File Coordinator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with electronic filing systems, document management software, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and problem-solving abilities help you excel in managing and retrieving records efficiently. These skills ensure files are accurately maintained, easily accessible, and securely handled, which is critical for operational efficiency and regulatory compliance.

What are some common challenges faced by file coordinators, and how can they be effectively managed?

File Coordinators often face challenges such as managing large volumes of documents, maintaining data accuracy, and ensuring timely retrieval and distribution of files. These challenges can be effectively managed by utilizing robust file management systems, establishing clear organizational protocols, and maintaining strong attention to detail. Consistent communication with team members and regular audits of filing systems also help prevent misplacement and ensure compliance with company policies.

What are the most commonly searched types of File jobs in Arizona?

The most popular types of File jobs in Arizona are:

What are popular job titles related to File Coordinator jobs in Arizona?

For File Coordinator jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching File Coordinator jobs in Arizona look for?

The top searched job categories for File Coordinator jobs in Arizona are:

What cities in Arizona are hiring for File Coordinator jobs?

Cities in Arizona with the most File Coordinator job openings:

File Coordinator jobs near you
Infographic showing various File Coordinator job openings in Arizona as of September 2026, with employment types broken down into 1% As Needed, 77% Full Time, 16% Part Time, 1% Temporary, 3% Contract, and 2% Nights. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution.

Office Coordinator

Tucson, AZ • On-site

Cazares Electric LLC
See more jobs at Cazares Electric LLCexternal

$17 - $24/hr

Part-time

Re-posted 21 days ago

Job description

OFFICE MANAGER / DISPATCH COORDINATOR

Cazares Electric LLC – Tucson, Arizona

Cazares Electric LLC is seeking a motivated, organized, and professional Office Manager / Dispatch Coordinator to join our growing electrical contracting company. This position is ideal for someone who can manage multiple responsibilities in a fast-paced office environment while helping support daily field operations, customer communication, scheduling, and administrative tasks.
We are looking for someone dependable, detail-oriented, computer confident, and capable of helping our company stay organized and efficient while providing excellent customer service.

POSITION OVERVIEW

The Office Manager / Dispatch Coordinator will assist with daily office operations including answering phones, customer communication, scheduling, dispatching technicians, organizing files and records, assisting with invoicing and estimates, maintaining office cleanliness and organization, and helping coordinate day-to-day operations between the office and field employees.
This role requires strong communication skills, professionalism, multitasking ability, and a willingness to learn construction and electrical office procedures.

PREFERRED EXPERIENCE & QUALIFICATIONS

  • Previous office administration or office management experience preferred
  • Experience with dispatching or scheduling employees is a plus
  • Experience with contractor software such as ServiceTitan, Housecall Pro, QuickBooks, Buildertrend, or similar platforms highly preferred
  • Strong computer skills and ability to learn new software systems quickly
  • Ability to answer phones professionally and communicate clearly with customers
  • Experience organizing digital records, paperwork, and filing systems
  • Strong organizational and multitasking skills
  • Ability to maintain office cleanliness, tidiness, and organization
  • Experience assisting with invoices, estimates, work orders, and customer follow-up is preferred
  • Comfortable coordinating schedules and helping manage calendars and appointments
  • Ability to communicate professionally with customers, vendors, inspectors, and employees
  • Must be dependable, punctual, and self-motivated
  • Strong attention to detail and follow-through
  • Ability to work independently and solve problems efficiently
  • Valid driver’s license and reliable transportation preferred
  • Ability to occasionally assist with light errands, supply pickups, or parts running if needed
  • Construction or electrical industry experience is a major plus, but not required

JOB RESPONSIBILITIES

  • Answer incoming phone calls and assist customers professionally
  • Schedule appointments, estimates, service calls, and project coordination
  • Assist with dispatching field electricians using ServiceTitan software
  • Help maintain technician schedules and dispatch board organization
  • Assist with customer communication, updates, and follow-up calls
  • Help prepare invoices, estimates, and work orders
  • Organize paperwork, permits, receipts, and digital/customer files
  • Maintain office cleanliness, organization, and filing systems
  • Coordinate communication between office staff and field employees
  • Assist with tracking materials, deliveries, and occasional supply pickups
  • Support company operations with general administrative tasks as needed

DESIRED CHARACTER TRAITS

  • Strong work ethic
  • Positive attitude and professionalism
  • Excellent communication skills
  • Organized and detail-oriented mindset
  • Ability to multitask in a fast-paced environment
  • Team player with willingness to help wherever needed
  • Honest, dependable, and trustworthy
  • Strong customer service mindset
  • Problem-solving ability and initiative

BENEFITS & PERKS

  • Paid holidays
  • Opportunity for advancement and long-term growth
  • Family-oriented work environment
  • Steady year-round work
  • Hands-on experience in the electrical and construction industry
  • Work with a respected and growing electrical contractor in Southern Arizona

COMPENSATION

Pay depends on experience, qualifications, and software knowledge.
Experience with ServiceTitan or similar contractor software may qualify for higher starting pay.