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File Assistant Jobs in Rancho Cucamonga, CA (NOW HIRING)

Connect Staffing

Admin Assistant

Riverside, CA · On-site

$23/hr

Process incoming mail, file documents, answer phones, and greet and assist visitors. * Update reports and assist the Office Manager with HR, accounting, and general administration tasks. Minimum ...

SPECTRUM LAND SERVICES

Be Seen First

Corporate Administrative Assistant

Anaheim, CA · On-site

$27 - $32/hr

CORPORATE ADMINISTRATIVE ASSISTANT (IN-OFFICE) Under general direction from executive management ... Reviews and processes incoming and outgoing mail, maintains files, responds to and/or routes ...

Connect Staffing

Admin Assistant

Riverside, CA · On-site

$23/hr

Process incoming mail, file documents, answer phones, and greet and assist visitors. * Update reports and assist the Office Manager with HR, accounting, and general administration tasks. Minimum ...

Brighton Solutions, Inc

Administrative Assistant

Brea, CA · On-site

$18.75 - $25/hr

Administrative Assistant Brea, California, United States Position Summary ... Carries out administrative activities such as filing, data input, letter writing, and communicating ...

VNA

HOSPICE ASSISTANT

Rancho Cucamonga, CA · On-site

$23 - $28/hr

Come on board with us as a Hospice Assistant!!! With offices throughout Southern California, you ... File/Scan documents into the clinical record. · Responsible for maintaining daily supply requests ...

Trean Corporation

Clerical Pool Assistant

Ontario, CA · On-site

$18 - $20/hr

The Clerical Pool Assistant works under the supervision of the Clerical Pool Supervisor providing ... Receive and distribute faxes to claim files * Pay non-medical invoices within 30 days of receipt.

VNAcare

HOSPICE ASSISTANT

Rancho Cucamonga, CA · On-site

$23 - $28/hr

Come on board with us as a Hospice Assistant!!! With offices throughout Southern California, you ... File/Scan documents into the clinical record. • Responsible for maintaining daily supply requests ...

VNAcare

HOSPICE ASSISTANT

Rancho Cucamonga, CA · On-site

$23 - $28/hr

Come on board with us as a Hospice Assistant!!! With offices throughout Southern California, you ... File/Scan documents into the clinical record. Responsible for maintaining daily supply requests by ...

Ross Stores, Inc

Zone Administrative Assistant

Brea, CA · Hybrid

$20.29 - $29.30/hr

Manage all store manager (exempt & area supervisor) files for zones in zone office; file auditing ... Provide daily guidance and direction to Assistant Zone Admin. * Provide Zone Director ...

Ross

Zone Administrative Assistant

Brea, CA · On-site

$20.29 - $29.30/hr

Manage all store manager (exempt & area supervisor) files for zones in zone office; file auditing ... Provide daily guidance and direction to Assistant Zone Admin. * Provide Zone Director ...

Cna

Commercial Auto Claims Representative

Brea, CA · Hybrid

At CNA, we strive to create a culture in which people know they matter and are part of something ... Achieves quality standards on every file by following all company guidelines, achieving quality and ...

Ross Stores

Zone Administrative Assistant

Brea, CA · On-site

$20.29 - $29.30/hr

Manage all store manager (exempt & area supervisor) files for zones in zone office; file auditing ... Provide daily guidance and direction to Assistant Zone Admin. * Provide Zone Director ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Rancho Cucamonga, CA

File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What cities near Rancho Cucamonga, CA are hiring for File Assistant jobs?

Cities near Rancho Cucamonga, CA with the most File Assistant job openings:

File Assistant jobs near you

Licensing Administrative Assistant

JF Acquisition LLC

Rancho Cucamonga, CA • On-site

$25 - $30/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Licensing Administrative Assistant

Rancho Cucamonga, CA (http://maps.google.com/maps?q=9595+Lucas+Ranch+Rd.+Rancho+Cucamonga+CA+USA+91730) • Overhead

Job Type

Full-time

Description

The Licensing Administrative Assistant is responsible for a variety of administrative tasks for JF Petroleum Group and all subsidiaries including but not limited to: maintaining all professional licenses for multiple trades in multiple states, assisting new individual qualifiers in completing their applications, ensuring licenses are current and in good standing, verifying the company and subsidiaries are in good standing with the Secretary of State in the states we operate, paying all fees associated with the renewal of licenses and filings, assisting project managers and project coordinator with construction permitting, and other daily administrative tasks . This individual will work closely with license holders and leaders in branch offices throughout the US.

Job Responsibilities

  • Research and maintain professional licensing requirements in multiple states throughout the country at state, county, and municipal levels.

  • Prepare, submit, track, and renew contractor licenses, city licenses, permits, and business registrations.

  • Coordinate continuing education requirements for qualifiers.

  • Manage contractor license bonds and certificates of insurance.

  • Maintain compliance calendars and documentation.

  • Communicate licensing requirements and risks to leadership

  • Research and maintain Secretary of State filings for multiple entities in multiple states.

  • Ensure all filings and fees are current.

  • Assist updating and managing master Smartsheet.

  • Monthly reporting on status of licenses, SOS filings, etc.

  • Cursory review of legal contracts.

  • Preparation of AIA contracts.

  • Recording of documents with Clerk of Court offices.

Requirements

Preferred Qualifications

  • Construction industry experience.

  • Fuel installation or petroleum industry experience.

  • 2+ years of administrative experience

  • Knowledge of bonding, insurance certificates, and corporate filings.

  • Multi-state compliance experience.

  • Ability to multi-task and adapt willingly and quickly to changing priorities and responsibilities

  • Results/goal oriented with problem solving ability and a keen eye for detail and deadline awareness.

  • Professional and courteous telephone manners are crucial.

  • An understanding of permits, project accounting, including job coding, purchase orders, payables, lien waivers, subcontractors’ registrations, and licenses is helpful.

Required Qualifications

  • Experience in licensing, compliance, construction administration, or related field.

  • Strong understanding of contractor licensing requirements.

  • Excellent executive-level communication skills.

  • Strong organizational and research abilities.

  • Physical Requirements: include occasional lifting/carrying of 20 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer.

  • Must be able to meet company’s employment requirements, which includes passing a drug screen, background check, and MVR, if driving for the company

Company offerings:

  • Competitive pay

  • 401(k) with company match

  • Paid time off

  • Paid holidays

  • Health benefits (Medical, Vision, Dental, Disability)

  • Life insurance-company provided

  • Paid training for field personnel

  • Uniforms provided for field personnel

*JF Construction Services is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.

Salary Description

$25 - $30 per hour, DOE

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