Legal Assistant
Orange, CA · On-site
E-file documents through the WCAB EAMS system * Prepare discovery requests and subpoena * Assist with deposition scheduling and preparation Client Support * Communicate with clients regarding ...
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Legal Assistant
Orange, CA · On-site
E-file documents through the WCAB EAMS system * Prepare discovery requests and subpoena * Assist with deposition scheduling and preparation Client Support * Communicate with clients regarding ...
Escrow Assistant III
Los Angeles, CA · On-site
$21 - $26.75/hr
Escrow Assistant Essential duties and responsibilities include ... Prior to closing: • Order payoffs and final utilities for files; verify payoffs match title ...
Escrow Assistant III
Los Angeles, CA · On-site
$21 - $26.75/hr
Escrow Assistant Essential duties and responsibilities include ... Prior to closing: • Order payoffs and final utilities for files; verify payoffs match title ...
Hearing Representative
Brea, CA · Hybrid
$54K - $103K/yr
... files under attorney supervision. * Investigates and negotiates lien claims and defends our insured employers at lien trials. * Regularly communicates with Claims Professionals and meets with CNA ...
Hearing Representative
Brea, CA · Hybrid
$54K - $103K/yr
... files under attorney supervision. * Investigates and negotiates lien claims and defends our insured employers at lien trials. * Regularly communicates with Claims Professionals and meets with CNA ...
Be Seen First
Prepare and maintain resident files * Assist in showing units and screening applicants * Assist with scheduling vacant units for refurbishing * Assist in the collection of rents and monies due to the ...
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Be Seen First
Prepare and maintain resident files * Assist in showing units and screening applicants * Assist with scheduling vacant units for refurbishing * Assist in the collection of rents and monies due to the ...
Hearing Representative
Brea, CA · On-site
$54K - $103K/yr
... files under attorney supervision. * Investigates and negotiates lien claims and defends our insured employers at lien trials. * Regularly communicates with Claims Professionals and meets with CNA ...
Hearing Representative
Brea, CA · On-site
$54K - $103K/yr
... files under attorney supervision. * Investigates and negotiates lien claims and defends our insured employers at lien trials. * Regularly communicates with Claims Professionals and meets with CNA ...
Administrative Assistant
Inglewood, CA · On-site
$18.75 - $25.25/hr
Administrative Assistant Car Lux Inc. is a premier automotive dealership committed to delivering an ... Match inventory files with customer folders to prepare them for capping and DMV registration ...
Administrative Assistant
Inglewood, CA · On-site
$18.75 - $25.25/hr
Administrative Assistant Car Lux Inc. is a premier automotive dealership committed to delivering an ... Match inventory files with customer folders to prepare them for capping and DMV registration ...
Senior Filing Specialist
Los Angeles, CA · Hybrid
$56.31 - $76.19/hr
Monitoring Office of the Clerk intake, assist maintaining Office of the Clerk calendar, and providing responsive coverage to meet attorneys' filing demands * Assist attorneys in establishing and ...
Senior Filing Specialist
Los Angeles, CA · Hybrid
$56.31 - $76.19/hr
Monitoring Office of the Clerk intake, assist maintaining Office of the Clerk calendar, and providing responsive coverage to meet attorneys' filing demands * Assist attorneys in establishing and ...
Escrow Assistant III
Los Angeles, CA · On-site
$21 - $26.75/hr
Handle all file requirements prior to closing, including but not limited to liens, judgments, and ... Help other assistants and fill in as receptionist as needed. Closing * Assist with entering figures ...
Escrow Assistant III
Los Angeles, CA · On-site
$21 - $26.75/hr
Handle all file requirements prior to closing, including but not limited to liens, judgments, and ... Help other assistants and fill in as receptionist as needed. Closing * Assist with entering figures ...
Senior Filing Specialist
Los Angeles, CA · On-site
$80 - $100/hr
Monitoring Office of the Clerk intake, assist maintaining Office of the Clerk calendar, and providing responsive coverage to meet attorneys' filing demands * Assist attorneys in establishing and ...
Senior Filing Specialist
Los Angeles, CA · On-site
$80 - $100/hr
Monitoring Office of the Clerk intake, assist maintaining Office of the Clerk calendar, and providing responsive coverage to meet attorneys' filing demands * Assist attorneys in establishing and ...
Perform general clerical tasks such as photocopying, faxing, mailing, and filing. * Assist with emergency preparedness and workplace safety procedures as appropriate. * Perform other administrative ...
New
Perform general clerical tasks such as photocopying, faxing, mailing, and filing. * Assist with emergency preparedness and workplace safety procedures as appropriate. * Perform other administrative ...
New
Professional Assistant
Los Angeles, CA · On-site
Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b ...
Professional Assistant
Los Angeles, CA · On-site
Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b ...
Escrow Assistant
Los Angeles, CA · On-site
$39.52/hr
Handle all file requirements before closing, including but not limited to liens, judgments, and ... Closing * Assist with entering figures from lender. * Assist with printing documents for closing.
Escrow Assistant
Los Angeles, CA · On-site
$39.52/hr
Handle all file requirements before closing, including but not limited to liens, judgments, and ... Closing * Assist with entering figures from lender. * Assist with printing documents for closing.
Administrative Assistant.
South El Monte, CA · On-site
$20 - $22/hr
... Assistant in El Monte. Ca Responsibilities • Manage telephone communications • Distribute and ... files • Request and process shipments with UPS/Fedex - Open Sales Job Files, enter into time ...
Administrative Assistant.
South El Monte, CA · On-site
$20 - $22/hr
... Assistant in El Monte. Ca Responsibilities • Manage telephone communications • Distribute and ... files • Request and process shipments with UPS/Fedex - Open Sales Job Files, enter into time ...
Corporate Legal Associate (FT)
Cerritos, CA · On-site
$70K - $125K/yr
Conduct legal research and prepare memoranda, pleadings, briefs, and other legal filings. * Assist with litigation matters, including case preparation, discovery, court filings, and due diligence.
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Corporate Legal Associate (FT)
Cerritos, CA · On-site
$70K - $125K/yr
Conduct legal research and prepare memoranda, pleadings, briefs, and other legal filings. * Assist with litigation matters, including case preparation, discovery, court filings, and due diligence.
ADMINISTRATIVE ASSISTANT
Fountain Valley, CA · On-site
$33/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
ADMINISTRATIVE ASSISTANT
Fountain Valley, CA · On-site
$33/hr
Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...
Caseload Assistant
Orange, CA · On-site
$16 - $18/hr
Ensure filing, preparation, and scanning of documents and correspondence. * Keep detailed records of all incoming documents and file accordingly * Assist with all administrative tasks. * Reviewing ...
Caseload Assistant
Orange, CA · On-site
$16 - $18/hr
Ensure filing, preparation, and scanning of documents and correspondence. * Keep detailed records of all incoming documents and file accordingly * Assist with all administrative tasks. * Reviewing ...
Administrative Assistant.
$20 - $22/hr
... Assistant in El Monte. Ca Responsibilities * Manage telephone communications * Distribute and ... Organize and order supplies and files * Request and process shipments with UPS/Fedex - Open Sales ...
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Administrative Assistant.
$20 - $22/hr
... Assistant in El Monte. Ca Responsibilities * Manage telephone communications * Distribute and ... Organize and order supplies and files * Request and process shipments with UPS/Fedex - Open Sales ...
Administrative Assistant.
South El Monte, CA · On-site
$22/hr
... Assistant in El Monte. Ca Responsibilities • Manage telephone communications • Distribute and ... files • Request and process shipments with UPS/Fedex - Open Sales Job Files, enter into time ...
Administrative Assistant.
South El Monte, CA · On-site
$22/hr
... Assistant in El Monte. Ca Responsibilities • Manage telephone communications • Distribute and ... files • Request and process shipments with UPS/Fedex - Open Sales Job Files, enter into time ...
Administrative Assistant.
South El Monte, CA · On-site
$22/hr
... Assistant in El Monte. Ca Responsibilities • Manage telephone communications • Distribute and ... files • Request and process shipments with UPS/Fedex - Open Sales Job Files, enter into time ...
Administrative Assistant.
South El Monte, CA · On-site
$22/hr
... Assistant in El Monte. Ca Responsibilities • Manage telephone communications • Distribute and ... files • Request and process shipments with UPS/Fedex - Open Sales Job Files, enter into time ...
Litigation Paralegal (Personal Injury Firm)
Los Angeles, CA · Hybrid
$401/day
Maintain organized digital and physical files, assist with weekly time summaries, and process monthly invoices. REQUIREMENTS: * 3-7 years of Civil litigation experience handling personal injury cases.
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Litigation Paralegal (Personal Injury Firm)
Los Angeles, CA · Hybrid
$401/day
Maintain organized digital and physical files, assist with weekly time summaries, and process monthly invoices. REQUIREMENTS: * 3-7 years of Civil litigation experience handling personal injury cases.
File Assistant information
What is a file assistant?
File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.
What are the key skills and qualifications needed to thrive as a file assistant?
To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.
What are some common challenges faced by file assistants, and how can they be effectively managed?
File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.
What is the difference between File Assistant vs Data Entry Clerk?
| Aspect | File Assistant | Data Entry Clerk |
|---|---|---|
| Required Credentials | High school diploma; familiarity with filing systems | High school diploma; proficiency in data entry software |
| Work Environment | Office settings, filing rooms | Office environments, computer stations |
| Employer & Industry Usage | Administrative departments across various industries | Data management roles in multiple sectors |
| Common Search & Comparison | Often compared for administrative support roles | Compared for data processing tasks |
The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.
Is a file assistant a stressful job?
A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What cities near Azusa, CA are hiring for File Assistant jobs?
Cities near Azusa, CA with the most File Assistant job openings:
Full-time
PTO
Re-posted 2 days ago
Job description
Workers’ Compensation Legal Assistant
We are a growing California law firm seeking a highly organized and detail-oriented legal assistant to support our workers’ compensation practice.
This role is perfect for someone who loves organization, checklists, and making sure important work gets done correctly and on time. *Must be bilingual (Spanish and English- conversational and professional)
The Legal Assistant helps the attorney and case manager on legal tasks, including coordinating medical treatment, managing case files, tracking deadlines, and communicating with clients and medical providers.
If you enjoy process-driven work, attention to detail, and keeping complex systems running efficiently, this position will be extremely rewarding.
Core Responsibilities
Goal: help files move forward according to firm procedures. Specifically with:
Medical Coordination
- Schedule PTP and medical appointments
- Coordinate QME appointments
- Request medical reports
- Follow up with medical providers
Legal Support
- Prepare and organize documents for filing
- E-file documents through the WCAB EAMS system
- Prepare discovery requests and subpoena
- Assist with deposition scheduling and preparation
Client Support
- Communicate with clients regarding appointments and case updates
- Ensure clients attend medical evaluations and depositions
- Assist clients with mileage reimbursement forms
Records & File Management
- Organize medical records and documents
- Maintain case files in Merus case management system
- Upload documents and track key events in each case
Administrative Support
- Prepare and send legal correspondence
- Coordinate interpreters and transportation services
- Maintain organized document folders
Ideal Candidate
You would be a great fit if you:
- Love checklists and organized workflows
- Take pride in doing things correctly and thoroughly
- Enjoy keeping systems running smoothly
- Are meticulous and take pride in paying attention to the details and processes
- Are comfortable managing multiple tasks at once
- Enjoy solving logistical problems
- Bilingual (Spanish and English)
Experience in workers’ compensation or legal case management is preferred but not required if you are highly organized and eager to learn.
Skills
• Strong organizational skills
• Excellent attention to detail
• Professional communication skills
• Ability to follow structured procedures
• Comfortable learning legal software systems
Software used:
- MerusCase
- Box
- Microsoft Word
- EAMS filing system
- Adobe
This is an in-person role and a full-time basis (5 days / week).