ZipRecruiter

Log In

1

File Assistant Jobs in Azusa, CA (NOW HIRING)

Motive Companies

HR Coordinator Intern

Fountain Valley, CA · On-site

$22 - $24/hr

Organize and maintain both physical and digital HR files * Assist with transitioning documents into our digital filing system (ADP) * Upload employee files accurately and securely into ADP * Provide ...

TST MASTER

Lab Tech/Metallographer 1

Fontana, CA · On-site

$22 - $23.50/hr

Maintain Homogenization Reports file. * Assist in QA projects/tasks directed by Metallurgist and QA Manager. * Assist with in-process inspection tasks as needed. * Contribute with extended work ...

Motive Companies

HR Coordinator Intern

Fountain Valley, CA · On-site

$22 - $24/hr

Organize and maintain both physical and digital HR files * Assist with transitioning documents into our digital filing system (ADP) * Upload employee files accurately and securely into ADP * Provide ...

Motive Energy

HR Coordinator Intern

Fountain Valley, CA · On-site

$22 - $24/hr

Organize and maintain both physical and digital HR files * Assist with transitioning documents into our digital filing system (ADP) * Upload employee files accurately and securely into ADP * Provide ...

Solari Enterprises, Inc.

Be Seen First

Affordable Housing Assistant Manager - Vermont Corridor

Los Angeles, CA · On-site

$24.50/hr

Prepare and maintain resident files * Assist in showing units and screening applicants * Assist with scheduling vacant units for refurbishing * Assist in the collection of rents and monies due to the ...

Kore1

Administrative Assistant.

South El Monte, CA · On-site

$18 - $24.50/hr

Administrative Assistant KORE1, a nationwide provider of staffing and recruiting solutions, has an ... and files, requesting and processing shipments with UPS/Fedex, opening sales job files, entering ...

Aoudi Law Firm

Legal Assistant

Orange, CA · On-site

E-file documents through the WCAB EAMS system * Prepare discovery requests and subpoena * Assist with deposition scheduling and preparation Client Support * Communicate with clients regarding ...

Chugh, LLP

Corporate Legal Associate

Cerritos, CA · On-site

Conduct legal research and prepare memoranda, pleadings, briefs, and other legal filings. * Assist with litigation matters, including case preparation, discovery, court filings, and due diligence.

previous pagenext page

Showing results 21-40

All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Azusa, CA

File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What cities near Azusa, CA are hiring for File Assistant jobs?

Cities near Azusa, CA with the most File Assistant job openings:

File Assistant jobs near you

Affordable Housing Assistant Manager - Casa Paloma/Rose Gardens

Solari Enterprises, Inc.

Midway City, CA • On-site

$20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 19 days ago

Job description

Position Overview:

Casa Paloma/Rose Gardens is a supportive/general affordable housing community both comprised of 204 units and located in Midway City/Westminster. The Assistant Manager position is fulltime and responsible for providing direct assistance to the Site Manager in general administration and secretarial/ clerical functions.

Who We Are:

Solari Enterprises, Inc. is a full-service property management organization specializing in multifamily affordable housing. Our portfolio includes multifamily housing for families, seniors, special needs, single room occupancy, mixed use as well as business parks, and commercial properties.

Duties and Responsibilities:

  • Assist the Site Manager with property operations
  • Prepare and maintain resident files
  • Assist in showing units and screening applicants
  • Assist with scheduling vacant units for refurbishing
  • Assist in the collection of rents and monies due to the property

Required Qualifications:

  • Minimum of 1 to 2 years of experience in property management
  • Minimum of 1 to 2 years of administrative experience
  • Experience with Section 8, Section 42, and HUD programs
  • Knowledge of Fair Housing
  • Possession of a valid California driver's license
  • Proof of auto insurance
  • Reliable transportation
  • Strong commitment to excellence and attention to detail
  • Excellence customer service skills when speaking with residents and vendors
  • Computer skills and experience of Microsoft Suite products
  • Yardi program experience
  • Certified Professional of Occupancy Certification (CPO)- Section 8 only

Preferred Qualifications:

  • Bilingual fluency in Spanish and English
  • Yardi program experience
  • General knowledge of fair housing, 504 ADA, HUD, and Section 42 regulations
  • General knowledge in Supportive Housing
  • Certified Professional of Occupancy Certification (CPO)- Section 8 only
  • Specialist in Housing Credit Management Designation (SHCM)- Section 42 only
  • Registered Apartment Manager (RAM) Certification
  • Fair Housing Coordinator (FHC) Certification

Compensation:

  • $20/Hourly
  • Paid Holidays, Vacation and Sick Time
  • Medical, Dental, Vision, and life
  • Matching 401k

EOE

Employment Type: FULL_TIME

Apply