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File Assistant Jobs in Illinois (NOW HIRING)

Cooley LLP

Litigation Case Assistant

Chicago, IL · On-site

$33K - $35K/yr

Litigation Case Assistant Cooley is seeking a Litigation Case Assistant. Position summary ... Categorize and maintain files in chronological, numerical, and subject matter order to meet ...

Cooley

Litigation Case Assistant

Chicago, IL · On-site

$33K - $35K/yr

Litigation Case Assistant Cooley is seeking a Litigation Case Assistant. Position summary ... Categorize and maintain files in chronological, numerical, and subject matter order to meet ...

Addison Group

IP Legal Assistant

Chicago, IL · On-site

$75K - $95K/yr

Job Title: IP Legal Assistant Industry: Legal Services Location: Chicago, IL Assignment Type ... Prepare, review, and file patent and trademark applications, renewals, and prosecution documents ...

Addison Group

IP Legal Assistant

Chicago, IL · On-site

$75K - $95K/yr

Job Title: IP Legal Assistant Industry: Legal Services Location: Chicago, IL Assignment Type ... Prepare, review, and file patent and trademark applications, renewals, and prosecution documents ...

Anderson, Rasor & Partners, LLP

Be Seen First

Litigation Legal Assistant

Chicago, IL · On-site

$60K - $90K/yr

Maintain organized electronic and physical matter files. * Assist attorneys with timely time entry, billing requirements and related administrative responsibilities. * Coordinate with the firm ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What are the most commonly searched types of File jobs in Illinois?

The most popular types of File jobs in Illinois are:

What cities in Illinois are hiring for File Assistant jobs?

Cities in Illinois with the most File Assistant job openings:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Illinois as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Docket Clerk/File Clerk

Edwardsville, IL • On-site

Heyl Royster
Law Firms • 201 - 500 employees
Learn more about Heyl Roysterexternal

$15.50 - $20/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

Job description

Heyl Royster is a large, fast-paced law firm seeking motivated, organized, and reliable individual for a full-time Docket Clerk/File Clerk opening in our Edwardsville office. A DAY IN THE LIFE AS A DOCKET CLERK This position will assist with docket responsibilities. In this capacity you will spend your time independently processing electronic documents, including incoming mail, court filings, emails and reports obtained from court websites. You will input deadlines, important dates and events into our computer system. You will be responsible for insuring that all events are assigned proper and accurate attorney coverage. You will prepare and distribute daily docket reports. You will distribute documents and make them easily accessible to colleagues. This position will also include some File Clerk responsibilities. You will independently conduct file management and maintenance. You will organize paperwork according to an efficient filing system and digitalize all necessary documents. You will possess excellent computers skills and be detail-oriented, protecting and updating files and making them easily accessible to colleagues. You will also provide excellent customer service to the attorneys, paralegals, and staff. QUALIFICATIONS TO BE A DOCKET CLERK Must have excellent computer skills working with Microsoft Office and office equipment such as a photocopier, scanner, etc. Excellent communication and interpersonal skills Exceptional attention to detail Outstanding organizational skills High school diploma or equivalent required Despite a fast pace and short timeframes, you excel and are efficient and thorough with multiple-large-volume tasks. You have strong analytical and problem-solving skills to help improve processes and documentation to minimize errors. Do you have solid communication skills? Do the words well-organized and detail-oriented describe you? Would you love to be part of a team dedicated to exceptional results? If so, we want you to join our team! Compensation and Benefits The base salary range is $15.50 to $20.00 an hour. The salary offered will take into account several factors including, but not limited to, geographic location, experience, scope & responsibilities of the role, qualifications/credentials, talent availability and specialization, as well as business needs. The range may be modified in the future. This position offers excellent benefits* for full-time employees, including: Medical Dental Vision Voluntary Life/ADD Additionally, the Firm provides full-time employees at no additional cost: Basic term life/ADD Short- and Long-Term Disability An employer match of employee deferral for the 401K plan Employee Assistance Benefits Paid Vacation/Sick/Holiday Dress for Your Day If this sounds like the opportunity you've been waiting for, apply today! ARE YOU READY TO JOIN OUR TEAM? We understand your time is valuable, and that is why we have a quick and easy application process. If you feel that you would be right for this position at our law firm, please fill out our 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you! Heyl Royster is an equal opportunity employer. *This benefit list is current at the time of posting but is subject to change at any time. Visa Sponsorship is not available for this position. Must be able to pass a background check. Any job offer will be based on results of background check.

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