ZipRecruiter

Log In

1

File Assistant Jobs in Illinois (NOW HIRING)

MedSpeed

Operations Manager

Elmhurst, IL · On-site

$80K - $95K/yr

Review daily vehicle pre/post trip inspection checklists, coordinate repairs and maintenance with vendors and maintain maintenance history file * Assist operations team with projects to improve ...

CARTER KIDZ LEARNING CENTER, INC.

Be Seen First

Assistant Director

Munster, IL · On-site

$20.50 - $23.50/hr

Review classroom documentation, attendance records, incident reports, and child files. * Assist with preparing for licensing visits and audits. * Ensure required staff credentials, trainings, and ...

CARTER KIDZ LEARNING CENTER, INC.

Be Seen First

Assistant Director

Calumet City, IL · On-site

$20.50 - $23.50/hr

Review classroom documentation, attendance records, incident reports, and child files. * Assist with preparing for licensing visits and audits. * Ensure required staff credentials, trainings, and ...

Smart Resources, Inc

Recruiting Coordinator

Oak Brook, IL · On-site

$20.25 - $27/hr

... client files Assist in the preparation, distribution and filing of requests for proposals (RFP's) and applicable quarterly reports as they apply to specific clients Run Monday morning reports in ...

Busey Bank

SBA Credit Analyst II

Schaumburg, IL · On-site

$103K - $135K/yr

If needed, assist in screen-out responses, credit addendums, and memos to the file. * Assist with Portfolio Management duties to include monitoring monthly borrowing base reports and preparing ...

Busey Bank

SBA Credit Analyst II

Naperville, IL · On-site

$103K - $135K/yr

If needed, assist in screen-out responses, credit addendums, and memos to the file. * Assist with Portfolio Management duties to include monitoring monthly borrowing base reports and preparing ...

Busey Bank

SBA Credit Analyst II

Plainfield, IL · On-site

$103K - $135K/yr

If needed, assist in screen-out responses, credit addendums, and memos to the file. * Assist with Portfolio Management duties to include monitoring monthly borrowing base reports and preparing ...

Busey

SBA Credit Analyst II

Schaumburg, IL · Hybrid

$103K - $135K/yr

If needed, assist in screen-out responses, credit addendums, and memos to the file. * Assist with Portfolio Management duties to include monitoring monthly borrowing base reports and preparing ...

Busey

SBA Credit Analyst II

Naperville, IL · Hybrid

$103K - $135K/yr

If needed, assist in screen-out responses, credit addendums, and memos to the file. * Assist with Portfolio Management duties to include monitoring monthly borrowing base reports and preparing ...

Compass Group

ADMINISTRATIVE ASSISTANT

Chicago, IL · On-site

$24.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Compass Group

ADMINISTRATIVE ASSISTANT

Jacksonville, IL · On-site

$25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

First Eagle Bank

Portfolio Manager

Hanover Park, IL · On-site

$48.08 - $67.31/hr

Update loan files * Assist in preparation of Watch Report, Board Reports and other reporting as needed * Work with Loan Operations and Deposit Operations to resolve client issues * Fund draw requests

First Eagle Bank

Portfolio Manager

Hanover Park, IL · On-site

$48.08 - $67.31/hr

Update loan files * Assist in preparation of Watch Report, Board Reports and other reporting as needed * Work with Loan Operations and Deposit Operations to resolve client issues * Fund draw requests

Kluber Inc

Marketing Coordinator

Aurora, IL · On-site

$55K - $65K/yr

Maintain the organization of the marketing drive and image files * Assist with coordinating company membership and sponsorship opportunities * Assist in creating company and client interviews and ...

next page

Showing results 1-20

All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Illinois

File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in Illinois? The most popular types of File jobs in Illinois are:
What cities in Illinois are hiring for File Assistant jobs? Cities in Illinois with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Illinois as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Operations Manager

Operations Manager

MedSpeed

Elmhurst, IL • On-site

$80K - $95K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

MedSpeed rating

6.7

Company rating: 6.7 out of 10

Based on 34 frontline employees who took The Breakroom Quiz

253rd of 356 rated logistics

Job description

Description
Operations Manager
Monday-Friday: 8:30 AM - 5:00 PMJoin MedSpeed and help deliver health! We're a healthcare logistics company partnering with organizations nationwide to transport vital medical supplies and specimens. At MedSpeed, teamwork, integrity, and growth drive everything we do. If you're passionate, driven, and ready to make a real impact, we want to hear from you. Today, we have a nationwide presence with locations across the U.S., yet we've never lost the entrepreneurial spirit and close-knit culture that defined us from day one.
Our people are at the heart of what we do and how we support our customers. We work as one team, we keep our promises, and we get better every day. These aren't just words; they shape how we support each other, grow together, and deliver real impact.
Our Operations Supervisor role is responsible for the daily operation of a healthcare transportation network, including supervision and coaching of Logistics Service Representatives, management of client relationships, and attainment of location service quality and profit objectives.
How you Will Contribute:
  • Overall leadership of Logistics Service Representatives, including performance management, recruitment, hiring, training, coaching and development
  • Manage service quality and efficiency through daily observations, monitoring of exception and performance reports and follow up coaching
  • Ensure accuracy and ongoing system maintenance of route, client and variable stop data
  • Perform Logistic Service Representative route observations to ensure compliance with safety, client and operational procedures and identify improvement opportunities
  • Maintain positive client relationships through regular communication and prompt resolution of service exceptions
  • Establish and maintain a clean, safe work environment and ensure compliance with company's Making Every Day Safe policy
  • Review daily vehicle pre/post trip inspection checklists, coordinate repairs and maintenance with vendors and maintain maintenance history file
  • Assist operations team with projects to improve operational efficiency and service quality
  • All other job-related duties as assigned
  • Build and nurture a collaborative MedSpeed team culture
  • Other job-related duties as assigned

Skills for Success:
  • Excellent written and oral communication, strong interpersonal skills
  • Collaborative work style, able to work well within and across departments
  • Successful experience applying quality management principles
  • Strong project management skills
  • Strong customer relation skills, demonstrated ability to interact with key decision makers
  • Process-oriented mindset focused on continuous improvement, excellent problem-solving skills
  • Result & action oriented with a sense of urgency
  • Rational thinker with the ability to excel in stressful situations
  • Demonstrated leadership ability
  • Strong computer skills, Microsoft Office Suite proficiency
  • Bachelor's degree preferred in Business, Operations, Supply Chain Management or related field
  • 3-5 years logistics or transportation work experience preferred, or 3+ years management experience preferred

Our Commitment to You:
MedSpeed knows that doing meaningful work starts with being part of a company that values your well-being. That's why, in addition to a collaborative and purpose-driven culture, we offer benefits that support your life both at work and beyond it. This includes medical, dental, and vision coverage; flexible spending accounts; paid time off to recharge; and a 401(k) to help you plan for the future.
The salary for this role ranges from $80,000 to $95,000, depending on factors like experience, skills, and location. A discretionary bonus is also available.
Please beware of fake job offers. MedSpeed only contacts candidates through official channels and never requests personal information outside of our secure application process. All position openings are at www.medspeed.com
As part of our hiring process, final candidates will be subject to a background check, in compliance with applicable laws.
MedSpeed is an Equal Opportunity Employer
#INDSP

What MedSpeed employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply