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File Assistant Jobs in Fox Lake, IL (NOW HIRING)

HHDC

Leasing Administrative Assistant

Woodstock, IL · On-site

$20 - $22/hr

Maintain organized resident, leasing, and property management files and records. * Maintain property waiting lists and assist with creating and updating applicant and resident files. * Assist ...

HHDC

Leasing Administrative Assistant

Woodstock, IL · On-site

$20 - $22/hr

Maintain organized resident, leasing, and property management files and records. * Maintain property waiting lists and assist with creating and updating applicant and resident files. * Assist ...

HHDC

Leasing Administrative Assistant

Woodstock, IL · On-site

$20 - $22/hr

Maintain organized resident, leasing, and property management files and records. * Maintain property waiting lists and assist with creating and updating applicant and resident files. * Assist ...

RONDS

行政专员

Mundelein, IL · On-site

... filing - Assist with meeting scheduling, travel arrangements, and follow-up tasks - Maintain CRM records, customer information, and internal files - Support sales and customer meetings as needed ...

Egert Law, S.C.

Be Seen First

Administrative/Legal Assistant

Lake Geneva, WI · On-site

$22 - $26/hr

This position involves managing calendars, preparing documents, handling client communications, and supporting both corporate and court filings. Reporting to senior staff and attorneys, the assistant ...

Midway Staffing

HR Assistant

Elgin, IL · On-site

$37K - $47K/yr

Maintain accurate and confidential employee files and HR records. * Answer routine questions regarding policies, benefits, and hiring processes. * Assist with recruiting, onboarding, new-hire ...

USA Clinics Group

Accounting Clerk

Northbrook, IL

$24 - $27/hr

Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing * Assist with GL accounts, month end close, journal entries * Code documents that require ...

USA Clinics Group

Accounting Clerk

Northbrook, IL · On-site

$24 - $27/hr

Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing * Assist with GL accounts, month end close, journal entries * Code documents that require ...

Fortis Fire & Safety

Accounting Assistant

Schaumburg, IL

$19.25 - $25/hr

Support financial audits and tax filing preparation. * Assist the corporate team with ad-hoc projects and special assignments as needed. * Maintain accurate and organized financial records in ...

CFS

Property Accounting

Gurnee, IL · On-site

$59K - $77K/yr

Work with external auditors for year‑end audits and tax filings * Assist with preparation and review of annual property budgets * Participate in special projects and prepare ad hoc reporting

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Fox Lake, IL

File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
File Assistant jobs near you
Infographic showing various File Assistant job openings in Fox Lake, IL as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Heidner Property Management Company

Hoffman Estates, IL • On-site

$52K - $55K/yr

Full-time

Posted 12 days ago

Job description

Administrative Assistant
Heidner Property Management
Heidner Property Management is seeking a highly organized, detail-oriented, professional Administrative Assistant to join our team. This position will provide comprehensive administrative support while also assisting our Corporate Attorney with annual corporate filings and other legal and compliance-related projects.
The ideal candidate is someone who thrives in a fast-paced, high-profile environment, can confidently manage multiple priorities, and takes great pride in accuracy, organization, and follow-through. This role is well suited for an individual who is proactive, dependable, and eager to learn new responsibilities.
Key Responsibilities
Administrative Support
  • Provide day-to-day administrative support to the office and management team.
  • Professionally greet and assist guests, visitors, and business partners.
  • Order, organize, and maintain office supplies and inventory.
  • Maintain accurate and organized electronic and physical files.
  • Assist with document preparation, scanning, copying, filing, and other general office duties.
  • Coordinate and prepare conference rooms for meetings and presentations.
  • Set up and assist with Zoom and other virtual meetings, including ensuring all necessary technology and materials are ready prior to meetings.
  • Assist with scheduling, correspondence, and special projects as needed.
  • Provide support for executive and corporate meetings and other company events.
Corporate amp; Legal Administrative Support
  • Assist the Corporate Attorney with annual Articles of Incorporation and other corporate and annual legal filings.
  • Help gather, organize, and maintain information and documentation needed for annual filings and corporate compliance.
  • Track important filing deadlines and assist with ensuring documents are prepared and submitted accurately and on time.
  • Maintain organized records of corporate documents, filings, and related correspondence.
  • Assist with research, document organization, and other administrative tasks related to corporate and legal projects.
  • Provide support on confidential, time-sensitive, and high-profile projects as directed by the Corporate Attorney and management team.
  • Drop off bank deposits when requested.
No prior legal experience is required. Training will be provided to the successful candidate regarding the corporate and legal filing responsibilities of the position.
Qualifications
  • Excellent attention to detail with a strong commitment to accuracy.
  • Highly organized with the ability to manage multiple tasks and priorities simultaneously.
  • Ability to work effectively in a fast-paced environment with changing priorities and deadlines.
  • Professional, polished, and approachable demeanor.
  • Strong written and verbal communication skills.
  • Excellent follow-through and the ability to take initiative and work independently.
  • Strong computer skills and proficiency with Microsoft Office.
  • Comfortable using Zoom and other virtual meeting platforms to set up for meetings.
  • Ability to handle confidential and sensitive information with discretion.
  • Strong interpersonal skills and the ability to interact professionally with employees, executives, guests, attorneys, and outside professionals.
  • Previous administrative or office experience preferred.
  • Legal experience is not required. An interest in learning corporate and legal administrative processes is a plus.
  • Must have a valid driver’s license and proof of insurance at all times.
What We're Looking For
The ideal candidate is a reliable, detail-oriented, and highly organized professional who takes ownership of their responsibilities. You should be comfortable juggling routine administrative duties alongside important, time-sensitive projects and understand that even small details can have a significant impact.
This is an excellent opportunity for someone who enjoys a varied role, wants to expand their professional skills, and is interested in gaining exposure to corporate operations, legal filings, and high-level business projects while working in a dynamic environment at Heidner Property Management.
Position Type
Full-Time, in office. No remote work available.

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