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File Assistant Jobs in Illinois (NOW HIRING)

Aisin Corporation

Human Resource Assistant

Marion, IL · On-site

$34K - $44K/yr

All filing * Daily maintenance of 401k and Health Committee board * Daily maintenance of communication boards * Perform any needed reference checks * Participate in Company activities * Assist team ...

Career Site

Human Resource Assistant

Marion, IL · On-site

$34K - $44K/yr

All filing * Daily maintenance of 401k and Health Committee board * Daily maintenance of communication boards * Perform any needed reference checks * Participate in Company activities * Assist team ...

Springfield Clinic

Histology Assistant

Springfield, IL · On-site

$17.34 - $25.14/hr

The Histology Assistant is responsible for accessioning tissue specimens, assisting with the slide and block filing systems, preparing/mailing cases for external consultation, and assisting the ...

Springfield Clinic

Histology Assistant

Springfield, IL · On-site

The Histology Assistant is responsible for accessioning tissue specimens, assisting with the slide and block filing systems, preparing/mailing cases for external consultation, and assisting the ...

Envision Unlimited

HR File Compliance Internship

Chicago, IL · On-site

$15.50 - $20.50/hr

Interns will assist with file audits, documentation review, and follow-up to help ensure files meet applicable regulatory and agency requirements. Reasonable accommodations may be made to enable ...

Envision Unlimited

HR File Compliance Internship

Chicago, IL · On-site

$15.50 - $20.50/hr

Interns will assist with file audits, documentation review, and follow-up to help ensure files meet applicable regulatory and agency requirements. Reasonable accommodations may be made to enable ...

Cna

Executive Assistant

Chicago, IL · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

CNA

Executive Assistant

Chicago, IL · On-site

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

MedSpeed

Operations Manager

Elmhurst, IL

$80K - $95K/yr

Review daily vehicle pre/post trip inspection checklists, coordinate repairs and maintenance with vendors and maintain maintenance history file * Assist operations team with projects to improve ...

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File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in Illinois? The most popular types of File jobs in Illinois are:
What cities in Illinois are hiring for File Assistant jobs? Cities in Illinois with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Illinois as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Human Resource Assistant

Human Resource Assistant

Aisin Corporation

Marion, IL • On-site

$34K - $44K/yr

Full-time

Medical, Retirement

Posted 10 days ago

Aisin rating

6.0

Company rating: 6.0 out of 10

Based on 77 frontline employees who took The Breakroom Quiz

387th of 430 rated machine equipment manufacturers

Job description

General Summary
Support department members. Perform specific duties according to pre-established procedures.
Principle Duties & Responsibilities:
  • Answer multiple phone lines
  • Direct incoming calls
  • Greet visitors courteously
  • Coordinate reservations of public relations halls and conference rooms
  • Log in absentee calls
  • Maintain welcome board
  • Accept special deliveries
  • Update internal phone list
  • Assist in the development and implementation of objectives, policies, and procedures for HR Dept
  • Create and maintain all team member files
  • Assist with recognition programs
  • Assist with IS computer tracking
  • All filing
  • Daily maintenance of 401k and Health Committee board
  • Daily maintenance of communication boards
  • Perform any needed reference checks
  • Participate in Company activities
  • Assist team members with questions
  • Complete employment verifications
  • Dispense, track, and code vouchers for steel toe shoes and safety eyewear
  • Code and track Adult Enrichment
  • Ordering and selling shirts from the HR closet
  • Manage with the switchboard
  • Maintaining 5s in the HR closet and HR office
  • Take messages for entire department if HR is unavailable to see a team member
  • Making postings for upcoming meetings and events
  • Perform other duties as assigned in order to ensure achievement of section, department, or company plan

Skills & Abilities Required:
  • Effective written and verbal communication skills for both internal and external contacts
  • Proper interpersonal skills and telephone etiquette
  • Ability to manage and prioritize multiple tasks
  • Capable of educating and answering member questions
  • Ability to write concise memos, policies, correspondence
  • Strong organization skills
  • Ability to understand spreadsheets
  • Knowledge of company structure and personnel for routing calls
  • Basic computer skills

Minimum Level of Preparation and Training:
  • High School diploma or equivalent is required
  • Related work experience is preferred

Diversity Statement
AISIN is committed to workforce diversity, creating equity and advancing a culture of inclusion in which every team member is treated fairly and with respect. Our inclusive work environment brings together a variety of backgrounds, skills, education and perspectives. Attracting and retaining a diverse and inclusive workforce requires that everyone have an equal opportunity to participate, contribute, and advance.

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