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File Assistant Jobs in Illinois (NOW HIRING)

Cna

Administrative Assistant II

Chicago, IL · Hybrid

$35K - $65K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Maintain organized electronic files, SharePoint sites, and databases with strong version control ...

Envision Unlimited

HR File Compliance Internship

Chicago, IL · On-site

$15.50 - $20.50/hr

Interns will assist with file audits, documentation review, and follow-up to help ensure files meet applicable regulatory and agency requirements. Reasonable accommodations may be made to enable ...

CNA

Executive Assistant

Chicago, IL · On-site

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

Cna

Executive Assistant

Chicago, IL · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

CNA

Executive Assistant

Chicago, IL · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

CNA

Senior Corporate Paralegal

Chicago, IL · On-site

$54K - $103K/yr

... filing documents with regulatory agencies and supporting board-level activities • Experience handling UCAA application #LI-CP1 #LI-Hybrid In certain jurisdictions, CNA is legally required to ...

Cna

Senior Corporate Paralegal

Chicago, IL · Hybrid

$54K - $103K/yr

... and filing documents with regulatory agencies and supporting board-level activities Experience handling UCAA application #LI-CP1 #LI-Hybrid In certain jurisdictions, CNA is legally required to ...

Aperion Care Wesley

Director of Nursing (DON)

Chicago, IL · On-site

$115K - $120K/yr

Ensure that departmental disciplinary action is administered fairly and proper documentation for such discipline is given to HR Director for personnel file. * Assist with infection control monitoring ...

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File Assistant information

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and familiarity with filing systems and office equipment. Basic computer skills and knowledge of record-keeping procedures are also important for managing and retrieving documents efficiently.

What job makes $10,000 a month without a degree?

A File Assistant typically does not earn $10,000 a month without a degree; such high earnings are uncommon in this role. High-paying jobs that can reach this level often involve specialized skills, certifications, or experience in fields like sales, real estate, or entrepreneurship. Most roles with this income level require significant expertise or business ownership rather than entry-level positions like a File Assistant.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What jobs pay $400 an hour?

In the context of a File Assistant role, earning $400 an hour is highly uncommon and typically associated with highly specialized or senior-level positions such as legal consultants, executive assistants with unique expertise, or freelance professionals with rare skills. Most standard file-related jobs do not reach this pay rate, which is often reserved for consultants, contractors, or those with extensive experience and certifications. Salary levels vary widely based on industry, location, and individual qualifications.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.
What are the most commonly searched types of File jobs in Illinois? The most popular types of File jobs in Illinois are:
What cities in Illinois are hiring for File Assistant jobs? Cities in Illinois with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Illinois as of June 2026, with employment types broken down into 4% As Needed, 48% Full Time, 43% Part Time, and 5% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Administrative Assistant - Trust Operations

Administrative Assistant - Trust Operations

UNION Savings BANK

Freeport, IL

Other

Posted 9 days ago

Job description

Position Summary
Responsible for a variety of department operations duties and support functions in the Trust Department. Assists Trust Officers with various duties related to their client relationships and clerical related functions. This role ensures accurate account administration, high-quality client service, and efficient investment and operational processes.
KEY RESPONSIBILITES:
  • Assumes responsibility for the effective performance of all assigned operational and support functions.
  • Opens and sorts incoming mail.
  • Maintains account administrative files
  • Sorts, copies and distributes reports, documents, and files.
  • Assist with special projects as assigned.
  • Detail oriented with accuracy required for all tasks.
  • High level of confidentiality required.
  • Able to read and understand legal documents.
  • Fiduciary Portfolio Support: Assist trust officers with investment portfolio administration for trust, agency, and retirement accounts. Monitor cash balances, investment targets, pending trades, and allocation requirements.
  • Trust Administration Assistance: Support daily account administration including distributions, contributions, openings, closings, and maintenance.
  • Trust Operations Responsibilities: Process cash movements, security settlements, corporate actions, income postings, and other operational transactions.
  • Compliance & Risk Management: Follow fiduciary regulations, internal policies, and operational controls.
  • Client Service & Communication: Provide professional and timely service to clients, beneficiaries, advisors, and internal partners.
QUALIFICATIONS:
Education & Experience
High school diploma and an associate's degree preferred and/or three years of clerical/administrative experience or related work experience; or the equivalent combination of education and experience.
COMPETENCIES:
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
  • Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules activities with other team members for the betterment of the department and bank.

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