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File Coordinator Jobs in Illinois (NOW HIRING)

International Paper

HR Coordinator

Chicago, IL · On-site

$21.75 - $28.25/hr

HR Coordinator Pay Rate : $52,100 - $69,500 Multiple factors, including Individual experience ... Maintains the accuracy and security of all HR-related files in accordance with the records ...

International Paper

HR Coordinator

Carol Stream, IL · On-site

$21.75 - $28.50/hr

HR Coordinator Pay Rate : $52,100 - $69,500 Multiple factors, including Individual experience ... Maintains the accuracy and security of all HR-related files in accordance with the records ...

International Paper

HR Coordinator

Bedford Park, IL

$21.50 - $28/hr

HR Coordinator Pay Rate : $52,100 - $69,500 Multiple factors, including Individual experience ... Maintains the accuracy and security of all HR-related files in accordance with the records ...

International Paper Company

HR Coordinator

Carol Stream, IL · On-site

$21.75 - $28.25/hr

HR Coordinator Pay Rate : $52,100 - $69,500 Multiple factors, including Individual experience ... Maintains the accuracy and security of all HR-related files in accordance with the records ...

International Paper Company

HR Coordinator

Lincoln, IL · On-site

$20.50 - $26.75/hr

Maintains the accuracy of shared files and databases. * Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as ...

International Paper

HR Coordinator

Lincoln, IL · On-site

$20.50 - $26.75/hr

Maintains the accuracy of shared files and databases. * Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as ...

International Paper

HR Coordinator

Lincoln, IL · On-site

$20.50 - $26.75/hr

Maintains the accuracy of shared files and databases. * Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as ...

Toppan

$20.25 - $26.75/hr

Coordinating annual bio-metric screenings * Perform various plant HR administration ... Partner with CSD Pillar team to ensure training files are maintained for all hourly employees

Chaddock

Receptionist/File Clerk

Quincy, IL · On-site

$15.25 - $18.25/hr

Provides primary administrative and clerical support to department staff, ensuring accurate coordination, documentation, and maintenance of foster care case files in compliance with DCFS, COA, and ...

HOA Talent

Compliance Coordinator

Chicago, IL · On-site

The Compliance Coordinator owns business registrations, payroll registrations, licenses, and related filings across that footprint - plus the day-to-day operational and financial coordination that ...

HOA Talent

Compliance Coordinator

Chicago, IL · Hybrid

The Compliance Coordinator owns business registrations, payroll registrations, licenses, and related filings across that footprint - plus the day-to-day operational and financial coordination that ...

ServiceMaster

Restoration Claims Coordinator

Skokie, IL · On-site

$24 - $28/hr

What You'll Do The Claims Coordinator will manage assigned restoration claim files and help move them efficiently from production through insurance review, billing and payment within the required day ...

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File Coordinator information

What is a file coordinator?

File Coordinators are administrative professionals responsible for organizing, managing, and maintaining files and records within an organization. They ensure that documents are accurately filed, easily accessible, and securely stored, whether in physical or digital formats. File Coordinators often handle data entry, retrieval requests, and may implement or improve filing systems to enhance efficiency. Their role is critical in ensuring compliance with organizational policies and legal requirements for document retention and confidentiality.

What are the key skills and qualifications needed to thrive as a file coordinator, and why are they important?

To thrive as a File Coordinator, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with electronic filing systems, document management software, and office productivity tools like Microsoft Office is typically required. Excellent communication, time management, and problem-solving abilities help you excel in managing and retrieving records efficiently. These skills ensure files are accurately maintained, easily accessible, and securely handled, which is critical for operational efficiency and regulatory compliance.

What are some common challenges faced by file coordinators, and how can they be effectively managed?

File Coordinators often face challenges such as managing large volumes of documents, maintaining data accuracy, and ensuring timely retrieval and distribution of files. These challenges can be effectively managed by utilizing robust file management systems, establishing clear organizational protocols, and maintaining strong attention to detail. Consistent communication with team members and regular audits of filing systems also help prevent misplacement and ensure compliance with company policies.

What are the most commonly searched types of File jobs in Illinois?

The most popular types of File jobs in Illinois are:

What are popular job titles related to File Coordinator jobs in Illinois?

For File Coordinator jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching File Coordinator jobs in Illinois look for?

The top searched job categories for File Coordinator jobs in Illinois are:

What cities in Illinois are hiring for File Coordinator jobs?

Cities in Illinois with the most File Coordinator job openings:

File Coordinator jobs near you
Infographic showing various File Coordinator job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 65% Full Time, 27% Part Time, 1% Temporary, and 6% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution.

File Processing Coordinator

Ceco Concrete Construction

Downers Grove, IL • On-site

$15/hr

Other

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

The File Processing Coordinator is an entry-level position responsible for completing routine computer-based file processing and quality-control tasks. The role requires the ability to follow established procedures, work accurately, and remain focused while completing repetitive assignments.
The Company
Stenograph LLC is a world leader in the court reporting industry and has been in business for 85 years. Stenograph provides a full suite of products and software for dictation and transcription applications. The company offers shorthand writing machines and computer-aided transcription software for the information technology needs of the court reporting and captioning communities. The company also provides training materials and professional development courses for students and court reporting professionals. The company markets its products through its sales force and distributors in the United States and internationally.
Stenograph is solely owned by The Heico Companies, LLC, a privately held, $2.5B revenue company that specializes in acquiring distressed assets, improving their performance, and holding them for the long term. The Heico Companies manages diverse businesses through four platforms: Metal Processing, Construction, Ancra, and Pettibone.
The Position
The File Processing Coordinator is an entry-level position responsible for completing routine computer-based file processing and quality-control tasks. The role requires the ability to follow established procedures, work accurately, and remain focused while completing repetitive assignments.
The primary responsibilities of this position are structured and task-oriented. During periods of lower workload, the employee may also receive training on additional administrative and technical support department functions. This provides an opportunity to develop new skills, assist the department in a limited capacity, and potentially prepare for future opportunities within the organization.
No previous industry experience is required. Training will be provided.
Job Description
Essential Duties and Responsibilities

  • Complete assigned computer-based file processing tasks accurately and efficiently.
  • Perform routine quality-control reviews to verify the accuracy of completed work.
  • Follow documented procedures and department standards.
  • Identify and report errors, inconsistencies, or files requiring additional review.
  • Track completed assignments using the provided software or internal systems.
  • Maintain productivity and attention to detail while performing repetitive tasks.
  • Communicate questions, issues, or unusual circumstances to a supervisor.
  • Participate in cross-training for additional support department duties as workload permits.
  • Assist with basic departmental tasks when trained and assigned.
  • Perform other related duties as needed.
Minimum Qualifications
  • High school diploma or equivalent.
  • Basic proficiency using a Windows-based computer.
  • Ability to navigate folders, open files, and use standard computer applications.
  • Ability to follow written instructions and established processes.
  • Strong attention to detail.
  • Ability to perform repetitive work accurately for extended periods of time.
  • Reliable attendance and punctuality.
  • Willingness to learn additional responsibilities as needed
Preferred Qualifications
  • Previous experience with data entry, file processing, administrative work, or quality control is helpful but not required.
  • Familiarity with Microsoft Office applications is helpful but not required.
  • Interest in learning basic technical support or customer-service-related functions is a plus.

This position is located in Downers Grove, Illinois and will have a hybrid work schedule. The hybrid work schedule is Monday and Friday remote work and Tuesday, Wednesday and Thursday in office in Downers Grove, IL.
Hourly rate: $15.00 per hour
Upon joining Stenograph, you will have access to multiple Medical and Dental options. Vision, Health Savings Account (HSA), Dependent Care FSA, Healthcare FSA, Voluntary Benefit Plans, 401(k), and Paid Time Off (PTO). Our benefit options start after 60 days of employment.
EOE M/F/D/V

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