Federal Program Coordinator Jobs in Madison, WI (NOW HIRING)

Make a Difference for Climate and Equity — Join Slipstream as a Project Coordinator

We are seeking an administrative Project Coordinator who can support our Workforce Development team empower energy efficiency and building professionals to implement clean energy solutions.

About Slipstream

Slipstream is a national, mission-driven nonprofit that accelerates climate solutions. For everyone.

We inspire bold ideas to tackle big energy challenges. Our work spans energy efficiency, energy planning with municipalities and Native Nations, equitable building decarbonization, emerging technologies, and green financing. We collaborate with governments, utilities, and community-based organizations to discover, test, and scale solutions that work for real people in real communities.

We are optimistic, inclusive, and ambitious about our impact—and we’re looking for someone who shares our drive.

About the Role

Our ideal Project Coordinator is an exceptional communicator and collaborator with the skills needed to support a dynamic team delivering high-quality training and technical services throughout Wisconsin.

We need your strong organizational skills, clear communication, and ability to effectively track and monitor concurrent tasks to support and facilitate event preparation, execution, and post-event activities. Through facilitation of program processes, data tracking, material preparation, formatting and maintenance, as well as the use of electronic video and survey tools and an online learning management system, you will help to elevate our impact, inclusion, development, and mission goals. Show us your ability to learn quickly, collaborate with others, and lead in a fast-paced, deadline driven work environment.

We welcome candidates from all backgrounds. Our physical offices are in Madison, WI and Chicago, IL. This position requires someone located in the Madison, WI area or who lives within a reasonable commuting distance of the Madison office, as at times will be expected to be in the office 3-5 days a week.

What You’ll Do

• Coordinate processes and activities to ensure client satisfaction, exceptional service, and program success.
• Support event coordination and logistics, including scheduling, communications, materials preparation and delivery, registration tracking and monitoring, and event preparation and closeout.
• Review, edit, and format documents and information
• Compile and track data to create accurate, high-quality reports
• Provide on-site staffing event support

What You’ll Need

• Bachelor’s degree or equivalent experience
• 3-5 years of work-related experience
• Proficiency in using Microsoft Office Suite & experience with databases

The Work Environment

• Flexible hybrid work in Madison, WI or Chicago, IL. If in-office, expect a moderate noise level.
• Ability to work from home or another suitable location with reliable internet access.
• Flexible schedules, meetings generally occurring 9–4 in Central Time zone.
• Requires a quiet and professional workspace for virtual meetings and collaboration.
• Travel requirements, some in-state, overnight travel required; up to 5 days per month.

Physical Requirements for the Role

• Primarily a sedentary role, with tasks typically performed while sitting or occasionally standing
• Ability to operate a computer and standard office equipment.
• Tasks demand visual focus for reading and working on screens.
• This position frequently communicates via phone and video conferencing, with in-person interactions as applicable.
• Ability to move, lift, push, pull, or carry items weighing up to 35 lbs.
• Walking, bending, crawling, stooping, crouching, squatting, kneeling, twisting (neck/trunk), reaching with arms, and reaching overhead.
• Move throughout the building to access files, support training set up and tear down, etc.

Slipstream is an equal-opportunity employer committed to creating an inclusive workplace where all individuals feel valued, respected, and supported. We center community in everything we do and strongly encourage people of all backgrounds to apply and join us in our mission.  We welcome applicants regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected status or characteristic under federal, state, or local laws.

Slipstream will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of their position unless doing so would impose an undue hardship on Slipstream, or if it would pose a direct threat to the health or safety of the individual or others that cannot be mitigated. Questions or accommodation requests should be directed to Human Resources.

Please note that Slipstream will only contact candidates via the Paycom portal. We will never ask a candidate for payment of any kind as part of the hiring or onboarding process or send payment to any candidate prior to completing the hiring and onboarding process.

Applicants have rights under Federal Employment Laws.

Family & Medical Leave Act                                        Equal Employment Opportunity                                   Employee Polygraph Protection