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Federal Grant Administrator Jobs (NOW HIRING)

Tstc

Grant Administrator

Harlingen, TX · On-site

$53K - $58K/yr

The Grant Administrator is responsible and accountable for all aspects of planning, implementing and managing the grant program, including achievement of all deliverables, compliance with all federal ...

TSTC

Grant Administrator

Harlingen, TX · On-site

$53K - $58K/yr

The Grant Administrator is responsible and accountable for all aspects of planning, implementing and managing the grant program, including achievement of all deliverables, compliance with all federal ...

Project Harmony

Grant Administrator

Omaha, NE · On-site

Grant Administrator If you are looking for a place where you can make a difference in the life of a ... Manage the full grant lifecycle for foundation, public, and federal funders by coordinating ...

Talantage

GRANT ADMINISTRATOR

Conyers, GA · On-site

Job Tite: Grant Administrator Department: Finance POSITION SUMMARY This position serves as the ... The Federal and Grants Administrator will assist the FTA and Grants Manager with preparing ...

Project Harmony

Grant Administrator

Omaha, NE · On-site

The Grant Administrator serves as a vital collaborator between the Executive Team, program leaders ... Manage the full grant lifecycle for foundation, public, and federal funders by coordinating ...

GovernmentJobs.com

Grant Administrator

Great Falls, MT · On-site

Grant Administrator Leads City efforts to access federal, state, local and/or private grants, particularly associated with the American Rescue Plan and future infrastructure programs. The position ...

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Federal Grant Administrator information

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$36.5K

$69.5K

$108K

How much do federal grant administrator jobs pay per year?

As of Aug 7, 2026, the average yearly pay for federal grant administrator in the United States is $69,535.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $80,000.00 per year, depending on experience, location, and employer.

What is the difference between Federal Grant Administrator vs Federal Grant Coordinator?

AspectFederal Grant AdministratorFederal Grant Coordinator
CredentialsTypically requires a bachelor's degree in public administration, business, or related field; certifications like GRANT or PMP are beneficialSimilar educational background; often holds certifications in grant management or related areas
Work EnvironmentWorks in government agencies, non-profits, or educational institutions managing multiple grantsSupports grant processes, often within the same organizations, focusing on coordination and compliance
Primary ResponsibilitiesOversees entire grant lifecycle, manages budgets, ensures compliance, and reports to stakeholdersAssists in grant application, monitors progress, and ensures adherence to guidelines

While both roles involve grant management, the Federal Grant Administrator has a broader scope, overseeing entire grant processes, whereas the Federal Grant Coordinator focuses on supporting and coordinating specific grant activities.

Is federal grant management a stressful job?

Federal grant management can be stressful due to strict compliance requirements, tight deadlines, and the need for detailed documentation. The role often involves coordinating with multiple stakeholders and ensuring proper fund allocation, which can add to the workload and pressure. However, it also offers structured processes and clear guidelines that help manage responsibilities effectively.

What does a federal grant administrator do?

A Federal Grant Administrator is responsible for overseeing the application, management, and compliance of federal grants within an organization. They ensure that all activities align with federal regulations, manage budgets, submit required reports, and coordinate with stakeholders to meet grant objectives. Their work is crucial in helping organizations secure and properly utilize federal funding for various projects and programs.

What are some common challenges faced by federal grant administrators when managing multiple grants simultaneously?

Federal Grant Administrators often manage several grants at once, which can lead to challenges such as balancing competing deadlines, ensuring regulatory compliance for each grant, and maintaining accurate documentation across projects. Effective time management and organization are crucial, as administrators must coordinate with various departments, track expenditures, and prepare timely reports. Regular communication with stakeholders and staying updated on federal guidelines can help address these challenges and ensure successful grant outcomes.

What are the key skills and qualifications needed to thrive as a federal grant administrator?

To thrive as a Federal Grant Administrator, you need expertise in grant regulations, budgeting, compliance, and project management, typically backed by a bachelor’s degree in a relevant field. Familiarity with grant management systems like Grants.gov, as well as experience with federal reporting and auditing tools, is often required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for managing complex grant processes and collaborating with stakeholders. These competencies are vital for ensuring compliance, securing funding, and maximizing the impact of federal grant programs.
More about Federal Grant Administrator jobs
What job categories do people searching Federal Grant Administrator jobs look for? The top searched job categories for Federal Grant Administrator jobs are:
Federal Grant Administrator jobs near you
Infographic showing various Federal Grant Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 17% Part Time, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $69,535 per year, or $33.4 per hour.

Federal Grant Administrator

City of South Bend, Indiana

South Bend, IN • On-site

$60K - $74K/yr

Full-time

Posted 16 days ago

Job description

Description
The Federal Grants Administrator performs and assists with administration of federal, state, and local grant programs to support the revitalization of neighborhoods, complementary marketing and neighborhood engagement/communication activities. This position works with the application of federal policy at the local level addressing a variety of aspects of neighborhood revitalization, including but not limited to matters of homelessness, homeownership, and community building.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements list below are representative of the knowledge, education, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Coordinates, prepares, and submits plans and applications for federal, state, or local funding as appropriate.
  • Reviews proposals for funding and makes determinations of eligibility.
  • Coordinates the development and execution of contracts for department-funded projects.
  • Monitors project progress, paying special attention to project goals, expenditures, and applicable rules and regulations.
  • Serves as a liaison between the department and sub-grantees.
  • Keeps statistical data on departmental funded activities.
  • Conducts monitoring review of sub-grantees' internal procedures.
  • Conducts, monitors, and advises on the environmental assessment review process, Labor Standards, and historical consideration of federally funded projects for Community Development Block Grant, Supportive Rental Housing, Emergency Solutions Grant, HOME, Neighborhood Stabilization, and public housing authority and Continuum of Care funded projects.
  • Assists with and/or conducts on-site visits to verify project data.
  • Prepares administrative reports on program activities and progress.
  • Coordinates the development and implementation of Annual Action Plan for federal funding.
  • Prepare letters, resolutions, ordinances, spreadsheets, reports, grant applications and other documents necessary to carry out above responsibilities.
  • Accurately interpret applicable legislation and regulations.
  • Serves are representative for the department to the public; prepares and presents oral public reports; provide program information, answer questions, and assist the public, as necessary.
  • Efficiently use computer hardware and software to maintain detailed, neat, and accurate and up-to-date records.
  • Operate a vehicle to monitor project progress and attend meetings.
  • Assist other Division staff, as necessary.

SUPERVISION EXERCISED:
N/A
KNOWLEDGE/ABILITY:
  • Experience that demonstrates initiative, problem diagnosis, critical thinking, and initiative-taking critical thinking skills.
  • Experience maintaining a strong degree of confidentiality, integrity, and judgment.
  • Interpersonal communication skills: skills to effectively communicate instructions, procedures, and processes to team members and to management a team and delegate responsibilities, tasks, and assignments as appropriate.
  • Strong Project management skills
  • Ability to work with all levels of staff and partners.
  • Facilitation skills.
  • Collaborator with the ability to work in a fast-paced and ever-changing environment.
  • Experience in managing multiple projects simultaneously
  • Focus on customer service
  • Ability to relate well with community leaders, elected and appointed officials and diverse community and civic groups.
  • Ability to read and write, understand, and interpret regulations and legislation.
  • Good written and verbal communication skills required for public presentations
  • Ability to attend evening and weekend meetings when necessary

EDUCATION / QUALIFICATIONS:
  • College degree or equivalent work experience in program management and budgeting.
  • One to three years practical experience in grants management, neighborhood development, community development, or similar experience will receive added consideration.
  • High level of proficiency with Excel and Microsoft Word.

CERTIFICATES, LICENSES, REGISTRATIONS
Valid Driver's license required.
EQUIPMENT:
Phone, personal computer including word processing, spreadsheet, and publishing software; copy machine; fax machine; calculator; binding machine and car.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk and talk or hear. The employee is occasionally required to walk, use hands to fingers, handle or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in an office setting, sitting primarily. The temperature in the work environment is moderate. The noise level in the work environment is usually quiet to moderate. The entire office is smoke-free.
UNION AFFILIATION:
N/A
REQUIRED:
Pre-Employment Drug Screen
Employee Background Check
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The City of South Bend is an at-will employer.
Requirements
Essential Duty: Uphold Core Values
All employees of the City of South Bend are expected to uphold and actively demonstrate the City's Core Values in their daily work, which are summarized below:
  • Excellence - Deliver high-quality service and strive for continuous improvement.
  • Accountability - Take ownership of responsibilities and outcomes.
  • Innovation - Seek creative solutions and embrace new ideas.
  • Inclusion - Promote a respectful, equitable, and welcoming environment.
  • Empowerment - Support and encourage others to grow and succeed.

This duty is fundamental to fostering a positive workplace culture and delivering exceptional public service. These values shape our culture, inform our decisions, and inspire our work every day.

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