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Executive Refreshments Jobs in Michigan (NOW HIRING)

Oxford Companies

Office Coordinator

Ann Arbor, MI · On-site

$18 - $23.75/hr

Provide support to the Executive Assistant as needed. * Manage schedules for conference and community spaces. * Facilitate the ordering and delivery of supplies and refreshments for the office ...

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Executive Refreshments information

What is the difference between Executive Refreshments vs Office Beverage Coordinator?

AspectExecutive RefreshmentsOffice Beverage Coordinator
CredentialsTypically no formal certifications requiredMay require basic food safety or hospitality certifications
Work EnvironmentCorporate offices, events, meetingsOffice settings, catering, event spaces
Employer & IndustryBusinesses, corporate sectors, event planningCorporate offices, facilities management
Job FocusProviding refreshments, managing beverage suppliesCoordinating beverage service, inventory management

Executive Refreshments primarily focus on providing and managing refreshments during meetings and events, often with minimal certifications. Office Beverage Coordinators handle beverage supplies and service within office environments, sometimes requiring basic food safety knowledge. Both roles support workplace hospitality but differ in scope and responsibilities.

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Executive Refreshments jobs near you

Office Coordinator

Oxford Companies

Ann Arbor, MI • On-site

$18 - $23.75/hr

Full-time

Posted 18 days ago

Job description

JOB SUMMARY:
The Office Coordinator will cover the front desk of Oxford's office suite and oversee the day-to-day needs of the office to ensure that the daily operations can be run smoothly. As the first point of contact, in-person and via phone, for customers and visitors, this individual should be highly reliable and customer-service driven as an ambassador of Oxford's company culture and values. This role calls for an ongoing ability to prioritize and use sound judgment to balance various tasks while accounting for peak business hours to maintain presence and availability at the suite entrance in order to direct and connect visitors as needed.
JOB DUTIES:
Core duties and responsibilities include the following. Other duties may be assigned.
  1. Be at front desk at all times to greet customers and visitors to the office, ensuring guests are comfortable and are connected with the right personnel.
  2. Answer main Oxford phone number for callers who zero out to an operator.
  3. Provide support to the Executive Assistant as needed.
  4. Manage schedules for conference and community spaces.
  5. Facilitate the ordering and delivery of supplies and refreshments for the office (including for primary conference room), kitchen (water filter, baking soda), and gym; perform daily inventory and stocking.
  6. Ensure that common areas, such as waiting area, conference rooms, and kitchen are maintained in a neat and orderly fashion.
  7. Keep closets and cabinets neat and organized.
  8. Coordinate package/parcel delivery and receipt; collect and distribute mail daily; ensure outgoing mail is taken to the lower-level mail room daily.
  9. Maintain and implement office management schedule and coordinate vendors to ensure appropriate janitorial services, monthly refrigerator clean-out, annual deep cleaning, and organizational and seasonal tasks.
  10. Submit work orders and schedule repairs for general office space and equipment.
  11. Order lunches for in-house trainings.
  12. Facilitate Oxford employee birthday and anniversary e-card signing & distribution.
  13. Maintain/update company yearbook.
  14. Maintain unsubscribe list for Oxford's CEO.
  15. Responsible for overall office aesthetics; coordinate the delivery and removal of office furniture, equipment, and fixtures.
  16. Coordinate usage of online company store and ordering of company apparel; help to set up employee accounts; keep stock and inventory of Oxford t-shirts, hats, and hoodies.
  17. Responsible for acquisition and delivery (if applicable) of employee life event gifts (weddings, newborn baby, hospital stays, funerals, etc.).
  18. Reconcile monthly credit card statements for CEO and Executive Assistant.
  19. New hire and employee transition activities, including ordering business cards and coordinating additions/updates for names and titles on doors and cubicles.
  20. Writing/sending building notices.

SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
JOB REQUIREMENTS:
  1. Associate degree and 1-3 years of related experience, or equivalent (customer service, administrative, office management, or combination thereof).
  2. Ability to multi-task in a fast-paced environment while maintaining high level of attention to detail.
  3. Strong verbal and written communication skills; ability to correspond in a professional, businesslike manner.
  4. High level of initiative and professionalism.
  5. Proficiency in Microsoft Office suite.
  6. Ability to apply common sense understanding to carry out instructions furnished in a variety of forms, including, but not limited to verbal, written, or diagram.
  7. Demonstrated ability to handle highly confidential information with sensitivity, discretion, and professionalism.
  8. Perform all job duties with a positive attitude.
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About Oxford Global Resources

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Oxford Global Resources delivers tailored solutions for any technical challenges you face using our partnership-first approach. We specialize in workforce mobilization, digital transformation, and modern enterprise. We are committed to providing you with The Right Talent. Right Now. In 1984, we started Oxford with a handful of employees in a converted schoolhouse in Reading, Massachusetts. The people that shape our organization are some of the best in the industry. They are dedicated to making an impact and are with you every step of the way. We strive to meet the most pressing needs, solve the most complex problems, and go beyond expectations for our clients and our consultants. Together, we drive great outcomes. Whether you’d like to join the thousands of professionals who trust Oxford to advance their careers or partner with us to solve a challenge your business is facing, contact us at any of our 35 global offices.

Industry

Recruiting and staffing services

Company size

501 - 1,000 Employees

Headquarters location

Beverly, MA, US

Year founded

1984

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