Executive Filing Specialist Jobs (NOW HIRING)

The ExecutiveOperations Specialist (EOS) plays a critical enterprise-wide role providingexecutive-level operational, administrative, and project coordination support for leadership-sponsored initiatives across all H2O America operating companies, including San JoseWater, Texas Water, Connecticut Water, and Maine Water. This role partners closely with the Chief Operating Officer,Managing Partners, and Operating Committee partners to ensure effectiveexecution of business development activities, strategic planning, executivegovernance, and cross-company initiatives. The EOS serves as a central point ofcoordination to drive alignment, consistency, and timely execution across theH2O America enterprise.
Business Development (Enterprise Support)
The EOS supports enterprisebusiness development initiatives, including mergers, acquisitions, strategicpartnerships, and integration-related activities, as well as executive-levelinitiatives such as internal conferences and leadership events. The EOS facilitatescommunication, documentation, and project execution across departments and all H2O America subsidiaries, ensuring alignment with the organization's mission, vision, andvalues.

Operating Committee (Op Comm) Administration
The EOS serves as the primaryadministrator for the H2O America OperatingCommittee. Responsibilities include managing meetinglogistics, scheduling, calendaring, preparation and distribution of agendas and materials, and maintaining officialrecords. The EOS works closely with Managing Partners and Op Comm partners toensure meetings are well-organized, efficient, and effectively supportenterprise decision-making.

Strategic Planning Coordination
The EOS acts as the project administrator and centralpoint of contactfor the annualenterprise strategic planningprocess. This includes coordinating timelines, materials, meetings, andfollow-up actions in collaboration with executive sponsors and designatedparticipants across all operating companies.
Managing Partner Support
The EOS organizes andfacilitates weekly Managing Partner meetings, ensuring clear communication,collaboration, and accountability. This includes drafting agendas inpartnership with executive leadership, distributing materials in advance,tracking action items,and coordinating follow-upactivities across business units and functional partners.
Other Enterprise Projects and Events
Supports additionalenterprise-wide initiatives and executive-sponsored events as assigned,including leadership conferences (e.g.,Moving Forward Together Leadership Conference) and other cross-company programs.
Essential Functions, Principal Duties, and ResponsibilitiesBusiness Development Support
Provides administrative and project coordination support for mergers, acquisitions, and strategic initiatives across all H2O America subsidiaries.
Assists with preparation, organization, and distribution of documentation related to due diligence, regulatory filings, and integration activities.
Coordinates with internal teams and external partners to ensure timely, accurate, and consistent information flow.
Interfaces with legal, financial, and regulatory stakeholders as required.
Operating Committee, Managing Partner, and Strategic PlanningSupport
Supports planning and execution of executive meetings, enterprise conferences, and leadership events across all operating companies.
Manages scheduling, logistics, communications, and materials for executive initiatives.
Oversees special projects assigned by executive leadership, ensuring timely completion and proper documentation.
Facilitates cross-functional and cross-company collaboration for strategic and operational initiatives.
Administrative and Technical Support
Manages complex calendars, schedules meetings and off-site events, and attends meetings to capture minutes and action items.
Maintains organized filing and record-keeping systems for enterprise initiatives and executive materials.
Provides technical and administrative support for executive programs across H2O America.
Compliance and Ethics
Ensures all assigned activities comply with company policies, governance standards, and applicable regulatory requirements.
Minimum Qualifications
Valid driver's license
Bachelor's degree or 7+ years of experience in administrative, operations, or project coordination roles, preferably supporting executive leadership, enterprise initiatives, or business development
Exceptional written and verbal communication skills
Strong business acumen and organizational judgment
Demonstrated ability to handle highly confidential and sensitive information
Physical Requirements
Primarily an indoor office work environment